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Reservations Coordinator Jobs in Reston, VA (NOW HIRING)

CPAC Foundation

Event Coordinator

Alexandria, VA

$21 - $23/hr

We are seeking a friendly, and proactive Event Coordinator to join our team. The ideal candidate is ... Update leading up to the events. · Coordinate private dining arrangements and venue reservations ...

CPAC Foundation

Event Coordinator

Alexandria, VA

$21 - $23/hr

We are seeking a friendly, and proactive Event Coordinator to join our team. The ideal candidate is ... Coordinate private dining arrangements and venue reservations for meetings and events. Work with ...

CPAC Foundation

Event Coordinator

Alexandria, VA

$21 - $23/hr

We are seeking a friendly, and proactive Event Coordinator to join our team. The ideal candidate is ... Update leading up to the events. · Coordinate private dining arrangements and venue reservations ...

CPAC Foundation

Event Coordinator

Alexandria, VA

$21 - $23/hr

We are seeking a friendly, and proactive Event Coordinator to join our team. The ideal candidate is ... Update leading up to the events. · Coordinate private dining arrangements and venue reservations ...

Sparks Group

Office Coordinator

Reston, VA

$18.75 - $25/hr

... Office Coordinator. This individual will play a key role in ensuring the smooth day-to-day ... reservations, and preparation of meeting spaces as needed. * Support facilities operations by ...

New

Lansdowne Resort

Reservation Sales Agent

Leesburg, VA · On-site

$15.25 - $19.75/hr

Description Job Summary The Reservations Agent is responsible for delivering exceptional guest ... motor coordination in combination with finger dexterity, e.g., typing, handwriting, or machine ...

AccorHotel

Sales & Event Coordinator

Washington, DC

$31/hr

As a Sales & Event Coordinator, you will serve as a key ambassador of the brand, supporting the ... Manage group room blocks, rooming lists, and reservations within Opera, Delphi, or related systems

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Reservations Coordinator information

See Reston, VA salary details

$12

$19

$30

How much do reservations coordinator jobs pay per hour?

As of Aug 12, 2026, the average hourly pay for reservations coordinator in Reston, VA is $19.86, according to ZipRecruiter salary data. Most workers in this role earn between $17.26 and $22.02 per hour, depending on experience, location, and employer.

What is the difference between Reservations Coordinator vs Front Desk Agent?

AspectReservations Coordinator

  • Typically requires customer service skills, communication, and organizational abilities.
  • Works mainly in hospitality, travel, or event planning industries.
  • Focuses on managing reservations, bookings, and customer inquiries.

Compared to a Front Desk Agent, the Reservations Coordinator often handles more complex booking systems and customer interactions, while Front Desk Agents manage daily guest check-ins, check-outs, and general front desk duties. Both roles require strong communication skills and familiarity with reservation software, but Reservations Coordinators usually have a broader scope in managing reservations and customer data.

What does a reservations coordinator do?

A reservations coordinator manages booking and scheduling for clients or guests, ensuring accurate and timely reservations. They communicate with customers, use reservation systems or software, and handle changes or cancellations to provide efficient service. Strong organizational and communication skills are essential for this role.

How does a reservations coordinator handle high-volume booking periods, and what support is available?

During peak booking periods, a Reservations Coordinator often manages increased call and email volumes by utilizing specialized reservation software and collaborating closely with team members to ensure efficiency and accuracy. Many organizations provide additional support, such as temporary staff or cross-training team members, to help manage the workload. Coordinators may also work closely with other departments, like sales and front desk teams, to resolve overbooking issues and accommodate guest requests. Maintaining strong organizational and communication skills is key to thriving during these busy times.

What are the key skills and qualifications needed to thrive as a reservations coordinator, and why are they important?

To thrive as a Reservations Coordinator, you need strong organizational skills, attention to detail, and experience in customer service, often supported by a diploma or relevant hospitality training. Familiarity with reservation management systems (such as Opera or ResNexus) and proficiency in office software are typically required. Excellent communication, problem-solving abilities, and a calm demeanor under pressure help set top performers apart. These skills and qualities are crucial for ensuring accurate bookings, client satisfaction, and smooth operations in hospitality or travel settings.
What are the most commonly searched types of Reservations jobs in Reston, VA? The most popular types of Reservations jobs in Reston, VA are:
What job categories do people searching Reservations Coordinator jobs in Reston, VA look for? The top searched job categories for Reservations Coordinator jobs in Reston, VA are:
What cities near Reston, VA are hiring for Reservations Coordinator jobs? Cities near Reston, VA with the most Reservations Coordinator job openings:
Reservations Coordinator jobs near you
Infographic showing various Reservations Coordinator job openings in Reston, VA as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 18% Part Time, 1% Temporary, and 2% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $41,312 per year, or $19.9 per hour.

Events and Scheduling Coordinator

George Mason University

Fairfax, VA • On-site

Full-time

Re-posted 27 days ago

George Mason University rating

8.3

Company rating: 8.3 out of 10

Based on 19 frontline employees who took The Breakroom Quiz

126th of 618 rated colleges and universities

Job description

Department: Office of University Branding
Classification: Public Relations & Mktg Spec 3
Job Category: Classified Staff
Job Type: Full-Time
Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)
Location: Fairfax, VA
Workplace Type: Hybrid Eligible
Sponsorship Eligibility: Not eligible for visa sponsorship
Pay Band: 04
Salary: Salary commensurate with education and experience
Criminal Background Check: Yes
About the Department:
The Office of University Branding at George Mason University is responsible for telling the Mason story. Relying on a team of highly skilled communicators and marketing professionals, the department builds awareness and support for the university, develops the brand, protects the reputation of the university and shares important and timely information with the Mason community and its external partners.
About the Position:
The Events and Scheduling Coordinator will work with the University Events team to manage and facilitate events for both on and off-campus constituencies. Personal integrity is essential, along with a commitment to the goals and objectives of the Office of University Branding and George Mason University. Reports to the Director of Events Production. Internal relationships include colleagues within the Office of University Branding, and colleagues within the broader university community.
Responsibilities:
Event Scheduling
  • Responsible for scheduling events using the 25Live event scheduling system, with a primary focus on internal and external events. Key responsibilities include:
    • Coordinating and scheduling event reservations for university departments, student organizations, and external rental clients;
    • Ensuring accurate and timely reservations in 25Live;
    • Provide clients and support staff with detailed room setup diagrams and assisting clients with logistical arrangements;
    • Provide guidance to clients on acquiring necessary University services and resources;
    • Training/advising new and existing departmental users on the effective use of all approved university software, including 25Live for scheduling, event registration platforms, and systems authorized for processing payments. Ensuring users demonstrate proficiency and adhere to university policies and procedures across all platforms;
    • Troubleshoot system-related issues for users, resolving technical or process challenges efficiently; and
    • Ensure seamless event scheduling and coordination for a diverse range of stakeholders by demonstrating strong attention to detail, excellent communication skills, exceptional client support, and effective technical troubleshooting.

Event Coordination
  • Responsible for assisting the client in navigating the event planning process at the University. Responsible for providing resources, information and assistance in planning. At times, the coordinator will also be responsible for making the event arrangements on behalf of the client. Specific duties include:
    • Space negotiations, ensuring event spaces align with client needs and budgets while providing accurate billing estimates;
    • Providing clients with necessary forms, as well as clear information about event-related policies and procedures;
    • Assisting with registration processes to streamline event participation and management;
    • Ensuring the event scheduling database (25Live) is accurately updated with event requirements, setup details, and other client-provided information;
    • Oversee the successful execution of event arrangements for various departments, units, and recognized student organizations across campus;
    • Coordinate essential services such as audio-visual support, catering, and police/security while managing changes, additions, and event timing to ensure a seamless experience;
    • Collaborate closely with venue operations staff to share event details, including setup requirements and diagrams, ensuring seamless coordination;
    • Ensure all necessary arrangements are in place for successful event execution;
    • Represent scheduled events in weekly event logistics meetings, providing updates, addressing concerns, and aligning with cross-departmental teams to maintain high service standards; and
    • Monitor event timelines and address any last-minute changes or additions to ensure smooth operations.

Policy Compliance and Communication
  • Ensure all events adhere to university policies and procedures; and
  • Communicate effectively with clients about required forms, approvals, and guidelines for event success.

Customer Service
  • Build and maintain strong connections with colleagues, supervisors, university administrators, students, and both internal and external clients;
  • Represent Mason professionally, demonstrating a collaborative and solutions-oriented approach in all interactions;
  • Clearly communicate policies and procedures to clients, ensuring they are well-informed and prepared for a successful event experience; and
  • Deliver exceptional customer service to all audiences, fostering positive relationships and satisfaction.

Contract and Billing Management
  • Responsible for providing necessary contracts or agreements, including rental contracts, jointly organized agreements, or student event checklists, in a timely and efficient manner to ensure all parties are informed and prepared;
  • Responsible for entering estimates for event fees and rental items into the scheduling system and provide clients with detailed estimates for event costs;
  • Responsible for sending final bills to clients upon event completion, ensuring accuracy and transparency in all financial transactions; and
  • Assist with other major events, training and other assignments as needed.

Required Qualifications:
  • Bachelor's degree in Public Relations, Communications, Marketing or the equivalent combination of education and experience;
  • Excellent interpersonal and communication skills, including the ability to write clearly and accurately;
  • Proficient in Microsoft Office suite, 25live (Resource 25), and Outlook calendar system;
  • Outstanding organizational skills, accuracy, and attention to detail;
  • Ability to prioritize multiple tasks and the ability to work well within deadlines;
  • Demonstrate the ability to troubleshoot problems independently and perform duties with changing priorities and under hectic circumstances; and
  • Ability to work nights and weekends.

Preferred Qualifications:
  • CMP and/or CMM professional designation preferred;
  • Professional certification such as CMP, CMM, CGMP or CSEP preferred;
  • Professional experience in meeting/event coordination preferably in higher education or related experience in an association, corporate or industry related environment;
  • Experience in events management; and
  • Knowledge with event scheduling database and/or 25live software preferred.

Instructions to Applicants:
For full consideration, applicants must apply for Events and Scheduling Coordinator at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a Cover Letter/Letter of Intent with Resume for review.
Posting Open Date: June 16, 2026
For Full Consideration, Apply by: July 1, 2026
Open Until Filled: Yes
Mason Ad Statement
George Mason University is a nationally ranked R1 research university committed to creating a more just, free, and prosperous world. With 40,000 enrolled students, George Mason is the largest and most diverse public research university in Virginia, offering degree programs at the master's, doctoral, and professional level, along with certificates and credentials.
George Mason fosters an All Together Different environment for students, faculty, and staff, driven by our core beliefs. We believe in inclusivity over exclusivity; we believe in advancing our mission by being willing to take risks, not avoiding them; and we believe our best work is possible when we apply our diversity of origin, identity, circumstance, and thought.
Equity Statement
George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.
Campus Safety Information
Mason's Annual Security and Fire Safety Report is available at http://police.gmu.edu/annual-security-report/

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