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For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.

As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we've earned the Great Place to Work Certification every year since 2022!

Job Description:

• Monthly Compensation Range: from $1,150 USD to $1,220 USD.

Responsibilities include, but are not limited to:

• Maintain confidentiality and professionalism when handling legal information.

• Provide administrative support to attorneys and legal staff.

• Prepare and maintain reports identifying deadlines and action items due within the next 30 days.

• Verify that court filed documents are saved within the firm's internal file systems.

• Review court websites and compare court data with internal calendars to ensure deadlines and court appearances are accurately tracked.

• Log and associate incoming emails and phone calls with the appropriate matter in Clio.

• Verify that file names are accurate, consistent, and saved in the correct folders.

• Help identify discrepancies, missing information, or process issues and recommend solutions.

• Assist with additional executive or personal assistant related tasks when required.

• Support matter management activities and maintain accurate legal records.

• Update deadlines, court information, and matter details within the firm's database.

• Audit case files to ensure information is complete, organized, and compliant with internal standards.

• Utilize AI supported tools and documented procedures to determine proper document storage and naming conventions.

• Organize and review case files weekly to ensure documents are properly stored according to firm procedures.

Requirements:

Additional Job Description:

Position: Full Time Legal Assistant

Industry: Legal Services

Time Zone: PST

Schedule: Monday through Friday, 8:30 AM to 5:30 PM

Experience Required:

Previous experience working as a Legal Assistant, Legal Administrative Assistant, or similar legal support role

Experience working with law firms or legal case management systems

Familiarity with legal terminology, court deadlines, audits, and matter organization

Experience handling document management and administrative support functions

Software and Tools:

Clio

Gmail

Google Chat

Court Databases

AI Driven Document Management Tools

Calendar Management Systems

Required Skills

Exceptional attention to detail

Strong organizational and file management skills

Ability to manage multiple deadlines simultaneously

Strong written and verbal communication skills

Critical thinking and problem-solving abilities

Ability to follow standard operating procedures accurately

Fast learner with strong adaptability

Experience with legal document organization and matter management

Understanding of court filing procedures and deadline tracking

Ability to work independently while seeking clarification when needed

Professional judgment and accountability

Comfortable handling occasional inbound and outbound calls

Proficiency with legal technology and case management platforms

Work Shift:

Languages:

Ready to dive in? Apply now and make sure to follow all the instructions!

Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.

Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.