Remote Vehicle Relocation Jobs (NOW HIRING)

Summary:

Responsibilities:

Responsibility buckets are listed in general order of importance, and include but are not limited to:  

Operations, Planning & Outreach  

• Oversight of Fleet Management to ensure fleet compliance and safety by monitoring regulatory and ASPCA standards, supporting the team and the movement of animals by implementing preventative maintenance to ensure continuous vehicle availability.
• Participate in professional development (PD) to continually improve vehicle management skills and to stay current with evolving best practices and technology.
• Maintain positive relationships and establish efficient methods of communication with relevant vendors and internal stakeholders
• Build and maintain robust database of trusted vendors nationwide to support expedient and high-quality repairs and maintenance of relocation vehicles.

• Work closely with ASPCA Fleet Manager and Logistics team to ensure that all licenses, registrations, passes, and equipment are maintained and properly placed within the designated vehicle or facility.

• Lead the process for purchasing, tracking and proper maintenance of program assets and supplies including ordering and implementing updated technology for the relocation team.
• Ensure the fleet systems for safety, including temperature alarms, remote monitoring devices and tracking databases are functional, inspected, updated and appropriately monitored.

• Lead end-to-end inventory management across a fleet of 23+ vehicles and 11 facilities

• Support the Flight Manager in optimizing animal relocation processes and resolving logistical challenges related to crate inventory, procurement, and vendor relations.
• Serve as main contact person for vehicle monitoring and updating; stay abreast of vehicle developments to inform decisions regarding the most appropriate conveyance for Animal Relocation.
• Partner with the VP, Directors, and Senior Managers in the development, monitoring and implementation of Standard Operating Procedures, training materials, standards and infrastructure for the operation of the Relocation team.
• Review and process vehicle incident reports
• Review and provide oversight and reports as related to grants management, vehicle expense reports and vendor management.
• Support the VP, Directors and Department’s work with internal and external committees and groups to advance the work of animal welfare and the ASPCA and to create and implement action plans. 

People Management and Support  

• Support direct reports by holding regular effective feedback conversations, career conversations, annual performance evaluations and ongoing check-in conversations with each team member on a cadence that’s appropriate for their role. 

• Model and provide an environment that supports and expects productive engagement and communication with each other, internal and external partners and stakeholders.  

• Lead with care and concern for the safety and well-being of self, animals and others, especially during stressful situations. 

Transport Management  

• Learn and demonstrate proficiency in driver travel, scheduling and route planning systems to provide support for logistics and driver teams while they are on the road, even after normal working hours, in the event of an issue or problem, such as inclement weather conditions.  

• Ensure driving team adheres to safety and emergency protocols, for the safe and humane transport of animals with consideration of best practices, including internal, municipal/city, state and federal regulations, laws and guidelines.   

• Coordinate to help oversee all routine and emergency fleet maintenance and repairs, and to ensure safe animal transport for long and short trips to destination locations. 

• Develop and maintain a solid knowledge of safety requirements for animal transport and handling by ground and air. 

• Establish a suite of emergency response protocols and driver training for animal relocation, coordinating with Directors and Senior Managers to maintain and advance rigorous safety and welfare compliance. 

• Ensure all documentation is complete, records are properly maintained, and systems are continuously updated. 

• Responsible for knowledge and implementation of safety standards to prevent accidents and injuries, comply with OSHA regulations and meet legal requirements.  

• Periodically accompany or meet program drivers on assignment in the field to provide evaluation, coaching and training regarding individual and program standards and processes related to fleet and vehicle management. 

Qualifications 

• Demonstrated ability to use inventory systems knowledge of asset management, compliance with regulations, vehicle maintenance, repairs and fleet management. 

• Proven history of building and maintaining positive and productive relationships with internal and external stakeholders; building collaborative relationships and working well in a team setting, as well as function independently as needed, to complete projects. 

• Strong interpersonal, organizational, written and oral communication 

• Strong time management skills with the ability to prioritize multiple projects and be responsive to requests. 

• Strong attention to detail 

• Demonstrated ability to teach and coach; experience with conflict resolution. 

• Ability to quickly, calmly, and efficiently adjust to changes in direction and re-prioritize work. 

• Comfort and experience with learning new technology on a regular basis, required 

• Proficiency with technology, including Microsoft Office (e.g. Outlook, Excel, Word), required; experience with Airtable, Excel, or a similar database program, required; proficiency with Airtable strongly preferred

• Ability to exemplify ASPCA’s core values and behavioral competencies 

• Fear Free® certified, or within 60 days of employment 

Education & Work Experience 

• Bachelor’s degree or equivalent experience required 

• 6 years overall professional experience required 

• 2 years’ professional experience in vehicle management and maintenance required; experience in fleet management strongly preferred 

• Experience managing staff required 

• Experience working within the field of animal welfare preferred; experience with companion animal relocation strongly preferred
• Experience working hands-on with animals that were not animals you owned in the following settings are a plus: experience in animal transport or relocation, veterinary hands-on animal care, animal control or as an animal shelter staff member  

• Experience with asset tracking and inventory control strongly preferred 

• Experience with a cloud-based Fleet Management System (FMS), such as Fleetio, which is designed to centralize and automate the lifecycle of vehicles and equipment, strongly preferred 

Travel and Driving Requirements 

• Able and willing to drive approximately 650 miles over the course of a day  

• Able to push, pull and lift equipment and crates up to 50 pounds  

• Able to provide a valid driver’s license upon hire and pass a motor vehicle history check demonstrating a safe driving history  

• Able to obtain and provide a Department of Transportation Medical Certificate  

• Willing and able to provide all documentation necessary to complete a Driver Qualification File pursuant to DOT and FMCSA requirements in order to drive a Commercial Motor Vehicle with a GVWR of 26,000 pounds or less 

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Education and Work Experience:

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The ASPCA is headquartered in New York City, where we maintain a full-service animal hospital, spay/neuter clinic, mobile spay/neuter and primary pet care clinics, a rehabilitation center for canine victims of cruelty, kitten nursery, adoption center, and two community veterinary centers.

The ASPCA also operates programs and services that extend nationwide. We assist animals in need through on-the-ground disaster and cruelty interventions, behavioral rehabilitation, animal placement, legal and legislative advocacy, and the advancement of the sheltering and veterinary community through research, training, and resources.

At the ASPCA, we are committed to fostering a collaborative and compassionate culture and we welcome all voices to con...