Remote Human Resources Assistant Jobs in San Ramon, CA

Internship Summary:

As a Human Resources Intern, you will gain structured, hands-on exposure to the full employee lifecycle at an employee-owned clean energy engineering firm. Working under the direct supervision of experienced HR staff, you'll support a broad range of HR programs compliance, payroll and timekeeping support, benefits administration, and employee recordkeeping while building foundational HR expertise through mentorship, shadowing, and the completion of projects. 

This internship is designed as a learning experience. You'll be paired with an HR mentor and participate in regular check-ins and training courses. You'll also represent Revamp's values of Impact, Collaboration, Trust, and Equity to internal stakeholders at every stage of the employee experience.

Learning Objectives:

• Build working familiarity with federal and California HR compliance frameworks and reporting cycles.
• Understand how payroll, timekeeping, and benefits administration operate in a multi-state employer.
• Develop professional judgment in handling confidential information under supervision.

Duties & Responsibilities: Compliance + Reporting

• Review and update OSHA and labor law postings across all office locations on a regular cadence, verifying that required postings are accurate and complete.
• Maintain a compliance calendar and checklist to help ensure Revamp's HR programs remain consistent with federal, state, and local legal and regulatory requirements.
• Support federal, state, and local mandated reportingincluding EEO, ACA, and applicable state and local filingstracking deadlines and compiling required data.

Payroll + Timekeeping Support

• Track hourly employee timesheets and follow up on missing or incomplete submissions ahead of each payroll cycle to support accurate, on-time processing.
• Review timesheets and expense/reimbursement coding for accuracy, escalating discrepancies to the appropriate manager.
• Assist in managing state registrations and setups as employees relocate or travel, and research and resolve routine state payroll tax notices.

Benefits + Leave Administration

• Verify QLE changes with broker and/or carriers, as necessary
• Support 401(k) eligibility and enrollment fundamentals, and support open enrollment activities including employee system access and insurance card distribution.
• Complete disability and related claim paperwork across applicable state and carrier programs.

General HR + Administrative Support

• Serve as a resource for routine employee questions, administering Employee Handbook policies and procedures and assisting in resolving day-to-day matters.
• Provide administrative support for professional licensing management.
• Handle sensitive mailincluding confidential and immigration-related documentswith strict confidentiality and filing as needed.

Additional Duties

• Perform essential duties, including meeting deliverables and deadlines.
• Perform additional duties as assigned or directed.

Experience, Knowledge, Skills, & Abilities: Required

• Greater than 60+ credits earned towards a Bachelor's or Associate's degree in human resources, Business Administration, or a related discipline.
• Working knowledge of federal employment law and HR compliance fundamentals.
• Familiarity with HRIS and payroll platforms is a plus, and proficiency with the Microsoft Office suite is required
• Strong organizational skills, attention to detail, and the follow-through to resolve open items ahead of deadlines.
• Strong verbal and written communication and interpersonal skills.
• High level of discretion, integrity, and sound judgment when handling confidential and sensitive information.
• Ability to manage time effectively, prioritize work, and juggle multiple compliance, payroll, and benefits priorities in a fast-paced, high-growth environment.
• Available to work four hours per day, Monday to Friday between 9 AM and 5 PM PT.
• Ability to commute into the Oakland office on an as-needed basis (approx. 1 2 days weekly).  

Preferred

• Knowledge of California HR and employment law.
• Participation in a local HR Professional group or possession of an aPHR, SHRM-CP, or comparable is desirable.

Benefits for Internship Position:

• Attractive vacation, sick, and holiday pay.
• Paid volunteer time off and charitable donation matching.

About Revamp:

Founded in 2016, Revamp is the premier engineering design firm focused on large-scale renewable energy projects. We are committed to doing our part in the energy transition and providing a welcoming workplace for talented people ready to make a real difference fighting climate change. Since 2020, Revamp engineers have designed more than 10% of all solar generation capacity installed in the US.

We are made up of a diverse group of mostly remote, US-based employees spanning from the East Coast all the way to The Aloha State of Hawaii! We are artists, singers, dancers, pastry chefs, outdoor enthusiasts, animal lovers, and travelers who embrace innovation and collaboration. For more information, visit our website at www.revamp-eng.com.

Disclaimer

All offers of employment with Revamp Engineering Inc. are contingent on the completion of a background check. Revamp Engineering Inc. conducts these background checks in compliance with applicable federal and state laws. Applicants will be: 1) provided with appropriate written notice of the background check, 2) asked to authorize the background check before it is performed, and 3) provided the opportunity to obtain a free copy of any report obtained.

Revamp Engineering Inc. is an equal opportunity employer committed to creating an inclusive workplace. We provide equal employment opportunities without regard to any status protected by applicable law. Revamp Engineering Inc. is committed to providing reasonable accommodations for candidates with disabilities. If you require an accommodation during the application or interview process, please contact us.