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Remote Expense Management Jobs in Minnesota (NOW HIRING)

kept.pro

Accountant (work from home)

Minneapolis, MN · On-site +1

$61K - $82K/yr

... g. expense management software, payroll providers, etc) SKILLS AND QUALIFICATIONS * Experience ... High level of comfort with leveraging tools and technology to collaborate with remote team members

kept.pro

Accountant (work from home)

Minneapolis, MN · Remote

... g. expense management software, payroll providers, etc) SKILLS AND QUALIFICATIONS * Experience ... High level of comfort with leveraging tools and technology to collaborate with remote team members

Huntington

Payments Product Delivery Lead

Minnetonka, MN · On-site +1

$102K - $208K/yr

Ability to work with online systems; working knowledge of accounting/expense management ... Remote roles will also have the opportunity to come together in our offices for moments that matter.

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Remote Expense Management information

What are the key skills and qualifications needed to thrive in Remote Expense Management, and why are they important?

To excel in Remote Expense Management, you need strong analytical abilities, attention to detail, and a background in finance or accounting, often supported by a relevant degree. Familiarity with expense management software such as Concur or Expensify, and proficiency in spreadsheet tools like Excel, are typically required. Excellent organizational skills, written communication, and self-motivation are vital soft skills for managing workflows and collaborating remotely. These competencies ensure accurate tracking, compliance, and efficient handling of company expenses in a distributed work environment.

What are some common challenges faced by remote expense management professionals, and how can they be addressed?

Remote expense management professionals often encounter challenges such as ensuring timely submission and approval of employee expenses, maintaining compliance with company policies, and effectively communicating with team members across different locations and time zones. To address these challenges, it's important to use robust expense management software, establish clear processes, and maintain regular communication with both employees and finance teams. Proactively reaching out for clarification and staying organized can greatly enhance accuracy and efficiency in this remote role.

What is remote expense management?

Remote expense management refers to the process of tracking, submitting, approving, and reimbursing business expenses from anywhere, without needing to be physically present in an office. This approach typically uses digital tools or software platforms that allow employees to upload receipts, fill out expense reports, and managers to review and approve expenses online. It is especially useful for companies with remote teams or employees who travel frequently. Remote expense management helps increase efficiency, reduce paperwork, and maintain accurate financial records.

What is the difference between Remote Expense Management vs Remote Accounts Payable Specialist?

AspectRemote Expense ManagementRemote Accounts Payable Specialist
Primary RoleManaging and overseeing employee expenses, reimbursements, and expense policiesProcessing vendor invoices, payments, and maintaining accounts payable records
Required SkillsExpense reporting, policy compliance, financial software familiarityInvoice processing, data entry, financial reconciliation
Work EnvironmentFinance or HR departments, often within larger organizationsFinance or accounting teams, often in corporate finance departments
CertificationsGenerally not required, but finance or accounting certifications can helpLikewise, certifications are optional but beneficial

Remote Expense Management focuses on overseeing employee expenses and reimbursement processes, while Remote Accounts Payable Specialists handle vendor payments and invoice processing. Both roles require financial software skills and are integral to company finance operations, but they serve different functions within the finance department.

What are popular job titles related to Remote Expense Management jobs in Minnesota? For Remote Expense Management jobs in Minnesota, the most frequently searched job titles are:
What job categories do people searching Remote Expense Management jobs in Minnesota look for? The top searched job categories for Remote Expense Management jobs in Minnesota are:
What cities in Minnesota are hiring for Remote Expense Management jobs? Cities in Minnesota with the most Remote Expense Management job openings:
Remote Expense Management jobs near you
Executive Assistant - Commercial

Executive Assistant - Commercial

RxBenefits

Minneapolis, MN • Remote

Other

Medical, Dental, Vision, Life, Retirement

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

Provide high-level administrative and operational support to senior leaders within the commercial organization. This role is responsible for optimizing executive effectiveness through proactive calendar management, strategic travel coordination, meeting preparation, expense management, project coordination, and support of sales initiatives. The ideal candidate thrives in a fast-paced environment, anticipates leadership needs, and serves as a trusted business partner to executives across Sales, Business Development, and Marketing.

Essential Job Responsibilities Include:

  • Serve as a strategic administrative partner for Sales Leadership, enabling executives to operate efficiently and effectively.

  • Manage day-to-day business activities for assigned executives, including complex calendar management, prioritization of meetings, and coordination across multiple time zones.

  • Arrange detailed travel itineraries, meeting logistics, and communications for internal and external meetings, conferences, and client events.

  • Partner with internal teams, including Marketing and Corporate Support to coordinate meetings, broker events, and conferences.

  • Provide onsite support for commercial events, conferences, and leadership meetings as needed.

  • Prepare executive materials including presentations, Salesforce reports, event reports, and follow-up action items.

  • Track deliverables and action items from leadership meetings to ensure timely completion and alignment with business priorities.

  • Manage professional communications on behalf of executives.

  • Assist in preparing proposals, broker presentations, and other sales support materials in partnership with business stakeholders.

  • Process and complete expense reports in accordance with company policies and deadlines.

  • Coordinate and support special projects, project timelines, and key deliverables for the commercial leadership team.

  • Facilitate communication between internal departments and external broker or client partners, maintaining professionalism, confidentiality, and strong relationship management.

  • Maintain awareness of executive priorities and proactively identify scheduling conflicts, urgent matters, and follow-up needs.

  • Handle confidential business information with a high level of discretion and professionalism.

  • Provide backup support to other administrative team members as needed.

  • Perform additional duties and special assignments as required.

Required Skills / Experience:

  • 5+ years of executive administrative support experience, preferably supporting leaders in Sales, Business Development, or Commercial Operations.

  • Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.

  • Experience with Concur for travel and expense reporting.

  • Proven ability to manage multiple executive calendars and priorities across a remote, fast-paced environment.

  • Strong organizational skills with exceptional attention to detail and the ability to manage multiple competing priorities.

  • Excellent verbal and written communication skills with the ability to draft professional executive correspondence.

  • Strong interpersonal skills and ability to build collaborative relationships with executives, internal stakeholders, brokers, and external partners.

  • Demonstrated ability to maintain confidentiality and exercise sound judgment.

  • High level of initiative, adaptability, and proactive problem-solving skills.

  • Ability to anticipate leadership needs, think ahead, and independently manage work with minimal supervision.

  • Project coordination experience with the ability to track deadlines and follow through on deliverables.

  • Professional presence with a service-oriented mindset and strong executive support acumen.

Preferred Skills/Experience:

  • Bachelor's degree preferred.

  • Experience with Salesforce or other CRM platforms preferred.

Based on relevant market data and other factors, the anticipated hiring range for this role is $68 ,000 to $78 ,000 annually. Final compensation rates will be determined based on various factors, including but not limited to experience, skills, knowledge, and internal equity considerations. This role is also short-term incentive eligible. Incentive amounts will vary by individual and business goals.

We are committed to fair and equitable compensation practices. The final salary offered to the selected candidate may vary from the posted range due to individual qualifications. Our goal is to ensure that all teammates are compensated fairly and competitively based on their contributions to our organization.

RxBenefits is also committed to providing best in class benefits to our teammates. We offer a robust total rewards package that includes:

  • Remote first work environment

  • Choice of a HDHP or PPO Medical plan, we pay 100% of the premium for the HDHP for you and your eligible family members

  • Dental, Vision, Short- and Long-Term Disability, and Group Life Insurance that we also pay 100% of premiums (for your family too on Dental and Vision)

  • Additional buy-up options for Short- and Long-Term Disability and Life Insurance

  • 401(k) with an employer match up to 3.5% available after 60 days

  • Community Service Day to give back and support what you love in your community

  • 10 company holidays including MLK Day, Juneteenth, and the day after Thanksgiving plus a floating holiday to use as you like

  • Reimbursements for high-speed internet, we'll send you a computer and monitors to help you do your best work

  • Tuition Reimbursement for accredited degree programs

  • Paid New Parent Leave that can be used for adoption or birth

  • Pet insurance to protect your furbabies

  • A robust mental health benefit and EAP service through Spring Health to support you when you need it most

RxBenefits provides equal opportunities for everyone who works for us and everyone who applies to join our team, without regard to sex or gender, gender identity, gender expression, age, race, religious creed, color, national origin, ancestry, pregnancy, physical or mental disability, medical condition, genetic information, marital status, sexual orientation, any service, past, present, or future, in the uniformed services of the United States (military or veteran status), or any other consideration protected by federal, state, or local law.

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