Remote County Extension Agent Jobs (NOW HIRING)

Position Details
Position Information
Department
Ext Josephine Co Office (TEX)
Classification Title
Office Specialist 2
Job Title
Office Specialist 2
Appointment Type
Classified Staff
Job Location
Grants Pass
Benefits Eligible
Full-Time, benefits eligible
Remote or Hybrid option?
Employment Category
Regular
Job Summary
This recruitment will be used to fill one full-time Office Specialist 2 position for the Division of Extension and Engagement's Extension Josephine County Office at Oregon State University (OSU).This position will be located in Grants Pass, Oregon.
This Office Specialist 2 (OS2) is a team member of the Oregon State University Division of Extension and Engagement's (division) Extension Service in Josephine County, Oregon. This position will have a supervisory team which includes the Community Relations and Program Manager, the designated regional Administrative Office Manager, and the Southern Regional Director.
As a team member, this OS2 provides general administrative support, business and financial functions, program support, and digital communication support for the OSU Josephine County. The OS 2 must know all facets of the OSU Extension Josephine County Office and is expected to independently organize and prioritize a demanding and complex workload, monitor progress, and adapt to changing needs. This support includes providing excellent and empathetic customer service while engaging in culturally appropriate and inclusive communication.
This individual assists the OSU employees in Extension Josephine County with ensuring that educational programming and outreach activities serve broad and diverse populations in an accessible and inclusive manner. This includes assisting the supervisory team with the civil rights and language/visual access obligations.
The division has built the capacity and expectation for employees to use digital communications and technologies in the modern-day workplace. This reflects our demonstrable commitment to using digital communications tools and changing technologies as a primary way to raise Oregonian's awareness of and engagement with our organization, programs and resources.
About Josephine:
Josephine County is one of 36 counties in Oregon and is in south Oregon. Josephine County is known for its exceptional climate, beautiful scenery and abundant recreational opportunities. The OSU employees and trained volunteers of the OSU Extension Service in Josephine County work alongside local partners to provide educational workshops, activities, and services tailored to the unique industries, natural resources, and people in the Josephine County communities.
About the division:
The Division of Extension and Engagement (division) is core to Oregon State University's mission. The Division helps create real solutions and positive impact across Oregon and beyond. The division is aligned under the leadership of the Vice Provost for Extension and Engagement. More information about our division and its core units and initiatives is available on the division's website.
Oregon State University strives to ensure that all educational programs, services, activities, and materials we offer to the public are identified, developed, delivered, and evaluated in an accessible, inclusive, equitable, and socially just manner. OSU division's educational programs, services, activities, and materials are available to all people. OSU division prohibits discrimination in all its programs, services, activities, and materials. All employees are responsible for and expected to comply with Civil Rights obligations and actively work to expand access to all eligible populations.
Why OSU?
Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS:
• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 cultural resource centers that offer education, celebration and belonging for everyone
• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
• 35k+ students including more than 2.3k international students and 10k students of color
• 217k+ alumni worldwide
• For more interesting facts about OSU visit: https://oregonstate.edu/about
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
• Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Key Responsibilities
30% - Office administrative support

• Serves as the primary receptionist, providing excellent and empathetic customer service while engaging in culturally appropriate and inclusive communication.
• Answers the telephone, screens and directs calls, and takes messages. Returns voicemail in a timely manner.
• Assists callers and office visitors by providing accurate information and referring appropriate personnel.
• Manages sensitive information with confidentiality and discretion.
• Performs numerous office and organizational support tasks, and other assigned support tasks.
• Coordinates meetings, events, and conferences to include scheduling facilities, arranging for food and/or beverage service, and preparing necessary decorations and materials. Traveling/driving will be required for setting up events.
• Utilizesvarious software programs to create or update office manuals related to the office, programs or services, including writing, editing, proofing, and completing final drafts.
• Orders materials, supplies, publications, computers, etc., from cost-effective vendors.
• Retrieves and distributes mail; prepares program mailings; handles shipping and postage needs. Traveling/driving will be required.
• Assists the supervisory team with day-to-day facilities and safety issues, indicates need for repairs and improvements, and coordinates with appropriate county representative.

25% - Business functions

• Processes specialized records requiring reference to numerous guides, regulations, instructions, manuals, and/or precedents; and reviews materials for proper completion and accuracy against manuals and/or computer-generated reports.
• Processes invoices, deposits, journal vouchers, travel reimbursements, expense reports, and conducts other financial transactions.
• Accepts payments in cash, check, and digitally from public for payment of publications, conferences, workshops, services, classes, etc., and makes deposits at the OSU designated financial institution. Traveling/driving may be required to make deposits.
• Utilizes OSU digital systems for administrative and program reports.
• Utilizes technology to organize and manage digital files, websites, and other digital forms as needed to adapt to a changing technological environment.
• Serves as the point person on office and program equipment, computer, technology-related functions including, but not limited to, Zoom, DocuSign, Box, SAP Concur, and any new technology implemented.
• Ensures efficient and secure operation for office computer printers/copiers and related technology equipment, and serves as liaison with the OSU's Service Desk-IT.
• Track and conduct inventory of minor equipment and the check-out process by customers and OSU Josephine employees and maintain accuracy of documentation.

25% - Program support

• Assists 4-H and/or other program participants and volunteer leaders with registration, payment, background checks, and provides program information and assistance.
• Assists 4-H and/or other program coordinators with scheduling, reporting, and tracking.
• Provides support for 4-H fair including judge contracts and payments, travel and hotel arrangements, registration, and other office logistical support. Traveling/driving will be required to assist with 4-H fair events.
• Provides clerical program and organizational support for in-person and remote non-credit educational programs.
• Assists programs with distributing promotional flyers, informational letters and memos, schedules of events, event programs, registrations, procedure manuals, and program calendars.
• Follows OSU and division brand guidelines, digital publishing standards and digital contact management data integrity practices for programmatic communications, marketing and engagement.
• May perform responsibilities relating to OSU relationship with county associations, where applicable: Follow OSU financial policies, standards, rules, procedures, and best practices and the applicable Josephine County association agreement.

15% - Website and social media content maintenance and other digital support

• Assist in maintaining and updating content on the OSU Extension Josephine County website and social media.
• Generate marketing materials needed for the OSU Extension Josephine office including development and distribution of newsletters, annual report, flyers, meeting announcements, brochures and other outreach materials either independently or in collaboration with OSU employees.
• Attend training opportunities to build basic knowledge and consistent skills to use digital communications, marketing and engagement technologies relevant to position duties.
• Ensure diversity of images, identities and perspectives are represented in photos, artwork, and printed materials.
• Ensure the accessibility of marketing materials, including language access and formats.
• Follows OSU and division brand guidelines, digital publishing standards and digital contact management data integrity practices for programmatic communications, marketing and engagement.

5% - Other duties

• Performs other duties as assigned.
• Assists the supervisory team with the Extension's civil rights obligations at the Extension Josephine County Office such as collecting data and documents from the OSU employees for the internal reviews, and ensuring program marketing materials are accessible and include reasonable accommodations information.
• Completes all mandatory university training courses as required.
• Completes the division's civil rights training session(s); and assists the OSU employees who oversee volunteers with coordinating the completion by the volunteers, when requested.
• Assists the supervisory team with ensuring a safe, welcoming and respectful environment for all Extension and Engagement constituents and clients.

What We Require
Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR An Associate's degree in Office Occupations or Office Technology; OR Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience. College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.
What You Will Need

• Excellent customer service skills.
• Experience with record keeping and bookkeeping.
• A commitment to collaborative and respectful learning and working environments that are safe, inclusive, and welcoming.
• General knowledge and ability to use computers, including proficiency with information technology, professional office software, and collaborative work platforms.
• Ability to learn and adapt to using multiple forms of digital commun...