Remote Construction Bookkeeper Jobs (NOW HIRING)

Our company is seeking a highly skilled Bookkeeper / Construction Office Manager to join our construction team. This role requires a detail-oriented professional with advanced accounting knowledge who can take ownership of our financial systems, maintain accurate records, and help organize and optimize our bookkeeping and administrative processes.

This position will initially be part-time, with the intention of growing into a full-time, long-term role as the company continues to grow and the position develops. We are looking for someone interested in building a lasting role within the company and taking on increased responsibility over time.

We are looking for a highly detail-oriented accounting professional who can do more than simply enter transactions and reconcile accounts. This position is ideal for someone who enjoys identifying discrepancies, improving systems, and helping a growing construction company develop stronger financial and operational processes.

Responsibilities

• Manage all aspects of accounting, including Accounts Receivable, Accounts Payable, payroll, bank reconciliations, and financial recordkeeping.

• Prepare, review, and issue detailed and accurate invoices based on timecards, project documentation, contracts, change orders, and the applicable scope of work.

• Maintain and reconcile financial records, including researching and correcting duplicate, missing, miscategorized, or incorrectly allocated transactions.

• Audit and clean up existing books and assist with rebuilding accounting systems when necessary.

• Manage and troubleshoot bank and credit card feed connections.

• Manage bank ledgers via QuickBooks or other software.

• Organize and properly separate multiple companies or entities within QuickBooks or equivalent accounting software.

• Collaborate with the internal bookkeeping team on shared company and community projects.

• Review employee timecards for accuracy and ensure labor is allocated to the correct customer, project, phase, and cost category.

• Calculate and maintain accurate job costs using direct labor, employer payroll taxes, workers’ compensation, benefits, materials, subcontractors, equipment, and other project-related costs.

• Develop and maintain fully burdened labor-cost rates, including wages, payroll taxes, workers’ compensation, benefits, and other applicable employment expenses.

• Compare estimated costs, committed costs, and actual costs by project and cost category.

• Prepare bid-versus-actual reports, work-in-progress reports, job-cost reports, and project profitability analyses.

• Track labor, materials, subcontractors, equipment, overhead allocations, invoiced amounts, and gross profit by project.

• Identify missing, duplicated, or incorrectly allocated project costs and promptly raise concerns when costs, margins, or trends do not appear accurate.

• Monitor project performance and identify cost overruns, unfavorable trends, billing discrepancies, or inconsistencies between estimated and actual project results.

• Review vendor invoices, receipts, statements, and supporting documentation for completeness and accuracy.

• Proactively identify and enter missing vendor or customer information into QuickBooks, including phone numbers, email addresses, payment terms, account numbers, and other contact details found within invoices or supporting documents.

• Maintain accurate vendor, customer, employee, and subcontractor records.

• Maintain compliance documentation, including contractor licenses, insurance certificates, ACH authorization forms, W-9s, workers’ compensation records, and other required construction documents in an organized fashion.

• Assist with payroll administration, workers’ compensation reporting, and employee file management.

• Review contracts, proposals, change orders, and construction-related legal documents for administrative completeness and accuracy.

• Perform data entry and general office administration with a high level of accuracy and attention to detail.

• Develop and improve internal processes, financial tracking systems, and accounting procedures.

• Communicate concerns promptly and clearly when information appears incomplete, inaccurate, duplicated, or inconsistent.

• Take ownership of assigned issues and follow them through to resolution.

Qualifications

• Advanced proficiency in QuickBooks Online is required, including bookkeeping cleanup, restructuring, troubleshooting, and system optimization.

• Proven experience identifying and correcting accounting errors, reconciling discrepancies, and reorganizing financial data.

• Strong experience managing multiple companies or entities within accounting software.

• Minimum of two years of bookkeeping experience; construction industry experience is strongly preferred.

• Strong construction job-costing experience, including the ability to calculate fully burdened labor costs and analyze labor, payroll taxes, workers’ compensation, materials, subcontractors, equipment, and other direct project costs.

• Experience preparing bid-versus-actual reports, work-in-progress reports, job-cost reports, and project profitability analyses.

• Strong understanding of Accounts Payable, Accounts Receivable, payroll, bank reconciliations, and construction accounting.

• Advanced proficiency in Microsoft Excel, including formulas, financial tracking, reconciliations, reporting, and data analysis.

• Proficiency in Microsoft Word, Adobe Acrobat and PDF editing, and Outlook.

• Background in accounting, finance, business administration, or a related field is preferred.

• Exceptional organizational skills and attention to detail.

• Ability to prioritize assignments, manage multiple deadlines, and work effectively in a fast-paced environment.

• Strong written and verbal communication skills.

• Ability to work independently, take ownership of responsibilities, and use sound judgment.

• Strong investigative, analytical, and problem-solving skills.

• Willingness to ask questions, speak up when something does not appear accurate, and recommend improvements when inefficiencies are identified.

• Ability to recognize trends and patterns within financial and project data.

Additional Qualifications / Working Style

• Strong comfort with technology and a willingness to learn and adopt new software, applications, spreadsheets, and digital systems.
• Comfortable working across multiple software platforms and using technology to improve organization, accuracy, communication, and efficiency.
• Proactive in identifying opportunities to replace repetitive or manual processes with more efficient digital workflows.
• Strong spreadsheet skills and confidence working with formulas, reports, shared files, cloud-based documents, and electronic recordkeeping.
• Willingness to embrace new tools and processes as the company continues to improve and modernize its accounting and administrative systems.

Our company operates with a strong preference for electronic workflows and digital recordkeeping. We value team members who are comfortable with technology and who naturally look for efficient ways to organize information, reduce unnecessary manual processes, and keep records accessible and searchable. While certain documents may occasionally need to be printed, this role is best suited for someone who is comfortable working primarily from digital files, applications, spreadsheets, and cloud-based systems rather than relying heavily on paper-based processes.

We are looking for someone who wants to become a long-term part of a growing construction company and contribute to the continued development of our accounting and operational systems. This role is not simply about maintaining existing processes. We are looking for someone who can help refine and overhaul our accounting procedures, improve job-costing visibility, identify discrepancies and inefficiencies, and develop organized, scalable systems that can grow with the company.

Eastern Sierra Timberline Construction is a growing general contracting and construction management company serving Mammoth Lakes and the surrounding Eastern Sierra communities. We provide residential and commercial construction, remodeling, renovation, repair, property maintenance, and project-management services.

Our work ranges from individual residential improvements to complex, multi-phase construction projects. We place a strong emphasis on quality workmanship, accurate documentation, clear communication, financial accountability, and professional project coordination.

We are a hands-on, fast-paced company that values employees who take ownership of their responsibilities, notice details, solve problems, and speak up when something does not appear accurate or complete. Our team works collaboratively across field operations, project management, accounting, and administration to keep projects organized, properly documented, and financially on track.

As the company continues to grow, we are focused on strengthening our internal systems and building a dependable team of professionals who are organized, resourceful, accountable, and committed to producing high-quality work.