Recruiting Operations Coordinator Jobs in Michigan

Position: HR Generalist (On-Site)
Reports to: Chief People Officer

Location: Williamsburg, MI On-Site

Salary: $70,000 - 80,000

OVERVIEW
The HR Generalist is Truly Free's day-to-day on-site HR presence - employees' main HR point of contact after their manager, and the operational engine behind onboarding, recordkeeping, and recruiting logistics. This role reports to the Chief People Officer, with an indirect line to the Senior HR Generalist, who serves as backup coverage during this role's leave, sick days, and turnover, and partners closely with the Talent Acquisition Specialist and HR Operations Coordinator to keep HR running day to day. Someone is always at the desk, every employee question gets answered, and every new hire's paperwork and records are clean from day one.

On-Site HR Support
Onboarding & Offboarding
Payroll & Safety Support

Recordkeeping
Recruiting Support

RESPONSIBILITIES

• On-site HR presence.Serve as employees' main point of contact for HR matters after their manager, answering routine questions at HQ and escalating complex employee-relations or compliance issues to the Senior HR Generalist.
• Manager support. Assist department managers with scheduling, assignments, and the daily workflow of subordinate staff; support constructive, timely performance evaluations.
• Onboarding logistics. Coordinate new-hire paperwork, orientation scheduling, systems/badge setup, and first week logistics, handing off smoothly from the Recruiter for all new hires, company-wide.
• Offboarding. Manage the exit process for departing employees - final paperwork, systems/access deactivation, equipment return, and exit interviews.
• New-hire system setup. Set up timecard/timekeeping access and gym access for every new hire as part of onboarding.
• Employee perks & office programs. Manage the employee lunch program and coordinate gym access/facility perks for the team.
• Safety, OSHA & respirator program. Administer the day-to-day safety program - track safety training completion, maintain OSHA recordkeeping, run the respirator program (fit testing, medical clearance, recordkeeping), and promote a safe work environment; escalate serious concerns to the Senior HR Generalist.
• Pre-employment physicals & exams. Schedule and manage pre-employment physicals and exams for new hires ahead of start date.
• Unemployment requests. Own and respond to unemployment claims and related state requests.
• Payroll draft & timecard QC. Prepare the draft payroll and review/QC employee timecards for accuracy ahead of each payroll run.
• Recordkeeping. Maintain personnel files and enter/update HRIS data accurately and on time, under the Senior HR Generalist's compliance oversight.
• Recruiting support. Coordinate interview scheduling, candidate communication, and reference checks for on site position requisitions.
• Background checks & eligibility verification. Conduct or acquire background checks and employment eligibility verifications (I-9) for new hires.
• Employee recognition & engagement. Support employee recognition programs and company employee engagement initiatives.
• Training logistics. Schedule and coordinate delivery of the training programs developed by the Senior HR Generalist and Corporate Trainer (compliance, safety, leadership development).
• General HR administration. Handle day-to-day HR correspondence, filing, and administrative tasks; support the HR Operations Coordinator as needed.
• Employment-related inquiries. Field routine employment verification and reference requests.
• Disciplinary support. Attend and document disciplinary meetings, terminations, and investigations alongside the Senior HR Generalist.
• Compliance knowledge. Maintain compliance with federal, state, and local employment laws and company policy; stay current on HR trends, regulatory changes, and new HR technologies.
• Executive support. Provide high-level administrative support to the Chief People Officer and other assigned leadership, including drafting letters, memos, invoices, and reports.
• Other duties/projects as assigned.

WHAT SUCCESS LOOKS LIKE

• Every employee question gets a prompt, accurate answer or a fast escalation to the Senior HR Generalist.
• HRIS and personnel files stay accurate and audit ready at all times.
• Timecard, gym access, and other new-hire system setup is done before Day 1.
• Payroll draft and timecard QC are accurate and submitted on time, every cycle.
• New hires complete paperwork and orientation with zero missing records.
• Interview scheduling and candidate logistics never slow down a hire.
• Safety training, the respirator program, and OSHA recordkeeping stay current and audit-ready

QUALIFICATIONS
REQUIRED

• 1-2 years of HR or HR-adjacent administrative experience.
• Comfort being the on-site, in-person point of contact for employees.
• Strong organizational skills and attention to detail.
• High discretion with confidential employee information.
• Able to work on-site at Williamsburg, MI HQ.

This Role Reports To Chief People Officer with Indirect Line To Partners With Supports

PREFERRED

• Experience with an HRIS and applicant tracking system.
  Associate's or Bachelor's degree in HR, Business, or related field.
  Experience coordinating onboarding or new-hire logistics.
  Comfortable stepping in on recruiting coordination when needed.
  Experience with payroll timecard review/QC or payroll drafting.
  Familiarity with OSHA respirator program requirements (fit testing, medical clearance).
  Experience handling unemployment claims or state HR compliance requests.