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Recruiting Executive Assistant Jobs in Virginia (NOW HIRING)

Softtek

Executive Assistant (BARDA)

Vienna, VA · On-site

Softtek Government Solutions is seeking an Executive Assistant to join BARDA within the Department ... The experts recruited and employed through this professional staffing support services contract ...

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Recruiting Executive Assistant information

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How much do recruiting executive assistant jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for recruiting executive assistant in Virginia is $30.05, according to ZipRecruiter salary data. Most workers in this role earn between $23.41 and $35.10 per hour, depending on experience, location, and employer.

What does a recruiting executive assistant do?

A Recruiting Executive Assistant supports executive-level recruiters or talent acquisition leaders by managing schedules, coordinating interviews, preparing candidate materials, and handling confidential information. They act as a liaison between executives, candidates, and hiring managers, ensuring smooth communication and organization throughout the recruitment process. Their role often includes administrative tasks such as calendar management, travel arrangements, and reporting, as well as assisting with recruitment events and projects.

How does a recruiting executive assistant typically support both executive leadership and recruitment teams on a daily basis?

A Recruiting Executive Assistant plays a dual role by managing executive calendars, coordinating meetings, and handling confidential information, while also supporting recruitment efforts. This often involves scheduling candidate interviews, preparing recruitment materials, and acting as a liaison between executives, candidates, and hiring managers. The position requires strong organizational skills and the ability to prioritize tasks in a fast-paced environment, as you will frequently switch between administrative duties and recruitment coordination. This collaborative role offers valuable exposure to both high-level decision-making and talent acquisition processes, providing a solid foundation for career growth within HR or executive administration.

What are the key skills and qualifications needed to thrive as a recruiting executive assistant, and why are they important?

To thrive as a Recruiting Executive Assistant, you need strong organizational abilities, attention to detail, and a solid understanding of recruitment processes, often supported by experience in HR or administrative roles. Familiarity with applicant tracking systems (ATS), calendar management tools, and MS Office Suite is typically required. Excellent communication, discretion, and multitasking skills set outstanding candidates apart. These competencies ensure efficient recruitment operations, seamless executive support, and a positive candidate experience.

What is the difference between Recruiting Executive Assistant vs Administrative Assistant?

AspectRecruiting Executive AssistantAdministrative Assistant
Required CredentialsTypically high school diploma or associate degree; some roles prefer HR or recruiting certificationsHigh school diploma or equivalent; administrative training or certifications beneficial
Work EnvironmentHR departments, recruiting firms, corporate officesGeneral office settings, various industries
Employer & Industry UsageUsed in HR and recruiting sectors to support hiring processesCommon across multiple industries for general office support
Search & Comparison IntentOften compared for roles supporting recruiting teamsCompared for general administrative support roles

The main difference is that a Recruiting Executive Assistant focuses on supporting recruiting and HR functions, often requiring knowledge of hiring processes, while an Administrative Assistant provides broader office support across various departments. Both roles require organizational skills, but the Recruiting Executive Assistant specializes in talent acquisition support within HR environments.

What are popular job titles related to Recruiting Executive Assistant jobs in Virginia?

For Recruiting Executive Assistant jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Recruiting Executive Assistant jobs in Virginia look for?

The top searched job categories for Recruiting Executive Assistant jobs in Virginia are:

What cities in Virginia are hiring for Recruiting Executive Assistant jobs?

Cities in Virginia with the most Recruiting Executive Assistant job openings:

Recruiting Executive Assistant jobs near you
Infographic showing various Recruiting Executive Assistant job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 3% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $62,497 per year, or $30 per hour.

Executive Assistant | Family Medicine | SOM |

Virginia Department of Human Resource Management

Richmond, VA • On-site

$41K - $67K/yr

Other

Medical, Retirement

This job post has expired today. Applications are no longer accepted.

Virginia Alcoholic Beverage Control Authority rating

5.2

Company rating: 5.2 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

830th of 854 rated public administrative organizations

Job description

Executive Assistant | Family Medicine | SOM

Virginia Commonwealth University (VCU) School of Medicine is a premier academic medical center located in the heart of Richmond. Accounting for almost half of VCU's sponsored research, the School of Medicine is internationally recognized for patient care and education. Virginia Commonwealth University is an equal opportunity employer.

The VCU Department of Family Medicine & Population Health invites applicants to apply to the position of Executive Assistant to the Department Chair, & Vice Chairs of Clinical Operations, Education, and Research. The primary responsibilities are to provide exceptional executive level organizational and administrative support through a wide range of complex and highly confidential requests that require discretion and independent judgment. This pivotal position serves as a communication point for the Department's senior leadership, managing calendars, distributing information in a timely and efficient manner, coordinating meetings with faculty and senior leadership across the University and VCU Health System, and providing ongoing analysis of administrative operational issues with recommendation of appropriate solutions. This position will also independently manage multiple tasks on a daily basis in a fast-paced environment, ensuring that the Department Chair and executive team are prepared in advance for meetings, presentations, and ongoing programs.

Organize and coordinate the efforts of the Department of Family Medicine and Population Health with functions of other academic Units and School of Medicine departments to accomplish program goals and objectives.

Utilize independent judgment to manage projects and communication; report progress and issues to the Department Chair; act proactively to resolve potential issues when appropriate.

Anticipate the needs of the Department's senior leadership including scheduling meetings and coordinating accurate, timely communication.

Provides a wide variety of administrative support for events and special projects.

Coordinate and prepare all aspects of meeting arrangements to include invitations; location and set-up, equipment needed; meeting documentation (agenda, presentations, and handouts); and meeting arrangements (catering, parking, travel arrangements, etc.).

Coordinate PC hardware, software and network installation, troubleshooting and repair requests.

Prioritize and manage multiple projects/issues and be responsible for successful follow-through.

Perform other duties as assigned and/or participates in special projects in order to support the mission of VCUHS and the Department. Provide assistance to team members.

Minimum Qualifications

  • Minimum of 5 years experience as a senior level administrative assistant providing support to organizational leadership
  • Strong computer skills including Microsoft Office Suite (primarily Word, Excel, and PowerPoint), Adobe, and Google apps
  • Poised individual with strong people and communication skills
  • Ability to deal professionally with ambiguity in a fast paced, rapid change environment
  • Demonstrated ability to work in and foster an environment of respect, professionalism and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU.

Preferred Qualifications

  • 7 to 10 years experience as a senior level administrative assistant providing support to organizational leadership.
  • Excellent computer skill including Microsoft Office Suite, (primarily Word, Excel, and) PowerPoint, Adobe, and Google apps
  • Bachelors degree in communication, business, management or other related area
  • Experience in higher education, academic medical center or large healthcare organization

Salary Range: $41,900-$67,000, Commensurate with experience

Benefits: All full-time university staff are eligible for VCU's robust benefits package that includes comprehensive health benefits, paid annual and holiday leave, generous tuition benefits, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more.

FLSA Exemption Status: Non-Exempt Hours per Week: 40

Contact Name: Ashley Krauss Contact Email: ashley.krauss@vcuhealth.org

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

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