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Records Manager Jobs in Reston, VA (NOW HIRING)

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Records Management Specialist

Washington, DC · On-site

We are seeking Records Management Specialist to support a new mission with the Department of Transportation, Federal Railroad Administration in Washington D.C. What You'll Do: * Maintain agency ...

Fairfax County

Legal Records Supervisor

Fairfax, VA · On-site

$55K - $96K/yr

Works with the division manager to conduct disciplinary action when necessary. Performs other ... At least two years of experience managing confidential court records or confidential public records.

AETOS

Records Management Specialist

Washington, DC · On-site +1

The candidate will work closely with the client's Record Manager and/or Records Owners the following actions will be implemented to maintain system support: * Implement steps that include identifying ...

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Records Manager information

See Reston, VA salary details

$38K

$71.7K

$115.5K

How much do records manager jobs pay per year?

As of Jul 14, 2026, the average yearly pay for records manager in Reston, VA is $71,739.00, according to ZipRecruiter salary data. Most workers in this role earn between $54,600.00 and $83,700.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Records Manager, and why are they important?

To thrive as a Records Manager, you need strong organizational skills, a deep understanding of records management principles, and typically a degree in library science, information management, or a related field. Familiarity with electronic records management systems (ERMS), document imaging tools, and compliance regulations such as GDPR or HIPAA is essential. Attention to detail, discretion, and strong communication skills set outstanding Records Managers apart. These abilities ensure the secure, compliant, and efficient handling of vital organizational information.

What does a Records Manager do?

A Records Manager is responsible for organizing, maintaining, and securing an organization’s information and records, both in physical and digital formats. They develop policies for record retention, oversee proper storage and disposal of documents, and ensure compliance with legal and regulatory requirements. Additionally, Records Managers work to improve how information is accessed and safeguarded, playing a key role in data protection and efficient information management within an organization.

What Does a Records Manager Do?

Records managers oversee the organization and classification of a company’s physical and digital records. To succeed in this role, you need excellent organizational skills, attention to detail, and problem-solving skills. You also need leadership abilities to supervise and direct the work of records management employees. As a records manager, your job duties include organizing information, creating documentation, preserving records with historical or compliance value, destroying certain documents, and ensuring compliance with information legislation like the Freedom of Information Act.

What is the difference between Records Manager vs Data Analyst?

AspectRecords ManagerData Analyst
Required CredentialsRecords management certifications, often a degree in information management or related fieldData analysis certifications, such as CAP, or degrees in statistics, data science, or related fields
Work EnvironmentOffice settings, archives, data storage facilitiesOffice environments, often working with software tools and databases
Employer & Industry UsageOrganizations with large data or document management needs, such as healthcare, government, legalBusinesses analyzing data for insights, marketing, finance, technology sectors

While both roles involve handling data, a Records Manager primarily focuses on organizing, maintaining, and securing physical and digital records, ensuring compliance and accessibility. A Data Analyst interprets data to generate insights, reports, and support decision-making. They often work together but serve distinct functions within organizations.

What are some common challenges Records Managers face when implementing new records management systems?

Records Managers often encounter challenges such as resistance to change from staff, ensuring data accuracy during migration, and maintaining compliance with evolving regulations. Effectively training employees on new systems and adapting existing workflows can also be complex. Successful Records Managers proactively engage stakeholders, provide clear communication, and implement thorough training programs to ease the transition and maximize system adoption.
More about Records Manager jobs
What are the most commonly searched types of Records jobs in Reston, VA? The most popular types of Records jobs in Reston, VA are:
What are popular job titles related to Records Manager jobs in Reston, VA? For Records Manager jobs in Reston, VA, the most frequently searched job titles are:
What job categories do people searching Records Manager jobs in Reston, VA look for? The top searched job categories for Records Manager jobs in Reston, VA are:
What cities near Reston, VA are hiring for Records Manager jobs? Cities near Reston, VA with the most Records Manager job openings:
Records Manager jobs near you

Records Management Specialist Level 2 (Mid-Level)

Magnus Management Group LLC

Washington, DC

Full-time

Posted 22 days ago

Job description


Position Overview 

The Records Management Specialist (Mid-Level) will provide comprehensive records management, Freedom of Information Act (FOIA), and Privacy Act (PA) support to the National Indian Gaming Commission. This individual will oversee the flow of information requests, manage records management systems on Microsoft 365 and Salesforce platforms, and ensure all activities comply with Federal legal and privacy requirements. The position requires a minimum of 8 years of experience and a Public Trust clearance. Work is performed primarily on-site at NIGC Headquarters in Washington, DC. 

Key Details 

Position Title: Records Management Specialist Level 2 (Mid-Level) 

Labor Category: Mid-Level 

Clearance Requirement: Public Trust 

Minimum Experience: 8+ Years 

Place of Performance: NIGC HQ, 550 12th Street SW, Washington, DC 20024 (primarily on-site) 

Contract Type: Labor-Hour (LH) - 1,920 Hours/Year 

Period of Performance: Base Year + Four (4) Option Years - May 1, 2026 

Work Schedule: Monday through Friday, 8:00 AM to 5:00 PM 

Responsibilities 
  • Perform records management activities in accordance with Federal government privacy and legal requirements. 
  • Assist in the development of analyses and reports associated with the Freedom of Information Act (FOIA) and Privacy Act (PA) processes. 
  • Manage the flow of FOIA and PA correspondence and requests; establish processes to provide prompt, accurate, and compliant responses to requestors. 
  • Perform technical tasks involved in maintaining the Salesforce Customer Relationship Management (CRM) system used for records and request tracking. 
  • Participate in the development of information management policies and governance frameworks for Microsoft 365 and Salesforce platforms. 
  • Manage SharePoint sites, including content architecture, permissions, and governance. 
  • Create and execute PowerShell scripts to generate reports and perform records management tasks. 
  • Compile data for reports, transcribe records, and maintain updated indexes and tracking documentation. 
  • Ensure all work products are proofread and free of errors, omissions, and inconsistencies prior to submission. 
  • Support compliance with NARA (National Archives and Records Administration) regulations and NIGC-specific records retention schedules. 

Required Skills & Technologies 
  • Freedom of Information Act (FOIA) and Privacy Act (PA) administration and case management 
  • Salesforce CRM platform  configuration, maintenance, and reporting 
  • Microsoft 365 platform SharePoint Online, Teams, OneDrive, and compliance tools 
  • SharePoint Online administration, site management, and permissions governance 
  • PowerShell scripting for reporting and records automation tasks 
  • Federal records management regulations and NARA guidance 
  • Microsoft Purview or equivalent information governance tools 
  • Document management, indexing, and lifecycle management practices 

Required Qualifications 
  • 8+ years of continuous experience in records management, FOIA administration, or information management within a federal government context 
  • Demonstrated experience processing FOIA and Privacy Act requests in a federal agency setting 
  • Strong knowledge of Federal records management laws, regulations, and best practices 
  • Experience administering Microsoft 365 platforms with a focus on records governance 
  • Proficiency in Salesforce CRM and SharePoint Online administration 
  • Ability to work on-site with minimal supervision 
  • Active or ability to obtain a Public Trust clearance 
  • Must sign a Non-Disclosure Agreement (NDA) and adhere to NIGC Rules of Behavior 
  • Must obtain a PIV Card issued by the Government 

Preferred Certifications 
  • Certified Records Manager (CRM) — ICRM 
  • Certified Information Professional (CIP) — AIIM 
  • Microsoft 365 Certified: Fundamentals (MS-900) or Information Protection Administrator (SC-400) 
  • Salesforce Certified Administrator 
  • FOIA Professionals Certificate (from American Society of Access Professionals)