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Records Management Assistant Jobs in Oak Ridge, TN

Constellis

Training Assistant

Oak Ridge, TN · On-site

$16.25 - $20.50/hr

Records management, records management custodial duties, answering and forwarding calls, filing ... Training Assistants/Training Command must have two years' administrative experience. * Excellent ...

TNBR Careers

Enrollment Assistant

Harriman, TN · On-site

$33K - $43K/yr

Enrollment Assistant Employee Classification: Clerical & Secretarial Institution: Roane State ... This role assists with application processing, registration support, records management, and ...

RAM Partners

Assistant Property Manager

Knoxville, TN · On-site

$17.75 - $24/hr

Assistant Property Manager Flagship Kerns is looking for an Assistant Property Manager with ... Review resident files and accounting records, communicate with residents regarding outstanding ...

RAM Partners, LLC

Assistant Property Manager

Powell, TN · On-site

$20 - $22/hr

We specialize in multi-family community management for a variety of third-party owners. We are a ... Review resident files and accounting records, communicate with residents regarding outstanding ...

StatCare, LLC

Medical Records Specialist

Knoxville, TN · On-site

... scanning, and management of patient medical records within the Electronic Medical Record (EMR ... Respond professionally to requests regarding patient documentation. * Assist team members during ...

Rocky Top

Store Assistant Manager

Harriman, TN · On-site

$14.75 - $20/hr

Staff Management: * Assist in recruiting, training, and onboarding new employees. * Delegate tasks ... Maintain accurate documentation on store operations, including employee records. Qualifications:

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Records Management Assistant information

See Oak Ridge, TN salary details

$25.8K

$47K

$66K

How much do records management assistant jobs pay per year?

As of Aug 10, 2026, the average yearly pay for records management assistant in Oak Ridge, TN is $47,028.00, according to ZipRecruiter salary data. Most workers in this role earn between $41,100.00 and $51,100.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a records management assistant, and why are they important?

To thrive as a Records Management Assistant, you need strong organizational skills, attention to detail, and a high school diploma or relevant administrative experience. Familiarity with records management systems, document imaging software, and proficiency in Microsoft Office Suite are typically required. Excellent communication, discretion, and the ability to prioritize tasks are important soft skills for this role. These skills ensure accurate recordkeeping, data security, and efficient retrieval of important information for organizational success.

What does a records management assistant do?

A Records Management Assistant is responsible for organizing, maintaining, and retrieving company records and documents. They ensure that both physical and electronic records are accurately filed, stored securely, and easily accessible when needed. Their duties often include data entry, archiving, scanning documents, and following records retention policies. They play a key role in supporting compliance with legal and regulatory requirements for document management.

What are some common challenges faced by records management assistants, and how can they be effectively managed?

Records Management Assistants often encounter challenges such as handling large volumes of documents, maintaining accuracy while updating records, and ensuring compliance with data protection regulations. Staying organized and using digital records management systems can help streamline document retrieval and minimize errors. Regular training on compliance standards and strong communication with other departments also play a key role in overcoming these challenges, ensuring efficient and secure records handling.

What is the difference between Records Management Assistant vs Data Entry Clerk?

AspectRecords Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with records management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling physical and electronic recordsOffice environment, focusing on inputting data into systems
Industry UsagePublic sector, healthcare, legal, corporateVarious industries, including retail, finance, healthcare
Search & Comparison IntentUnderstanding roles in records managementLooking for data entry job differences

The Records Management Assistant primarily manages and organizes physical and electronic records within an office setting, often requiring knowledge of records systems. In contrast, Data Entry Clerks focus on inputting data into digital systems, emphasizing speed and accuracy. While both roles support administrative functions, the Records Management Assistant has a broader scope involving record organization and compliance, making it distinct from the more data-focused Data Entry Clerk position.

What are the most commonly searched types of Records Management jobs in Oak Ridge, TN? The most popular types of Records Management jobs in Oak Ridge, TN are:
What cities near Oak Ridge, TN are hiring for Records Management Assistant jobs? Cities near Oak Ridge, TN with the most Records Management Assistant job openings:
Records Management Assistant jobs near you
Infographic showing various Records Management Assistant job openings in Oak Ridge, TN as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, and 3% Contract. Highlights an 87% Physical, 3% Hybrid, and 10% Remote job distribution, with an average salary of $47,028 per year, or $22.6 per hour.

Public Records Coordinator, Division of Communications and Marketing - UT System Administration

The University of Tennessee

Knoxville, TN • On-site

Full-time

Medical, Retirement

Re-posted 13 days ago

Job description


The Public Records Coordinator supports the university's public records, document management and communications functions by assisting with the processing of public records requests, records retention activities and compliance with applicable state and federal laws. Reporting to the Public Records Manager, this position works collaboratively with university departments, UT campuses/institutes, legal counsel and other stakeholders to gather, review, organize and prepare records for release, including the identification and redaction of protected or confidential information.
The Public Records Coordinator will also provide writing, copy editing and content review support for public records responses, policies, procedures, websites, news releases, various digital and print publications, and other communications materials. Responsibilities include drafting correspondence and related content; reviewing materials for accuracy, clarity and consistency; fact-checking information; and ensuring adherence to university style, branding and nomenclature standards.
This position requires exceptional attention to detail, strong written communication skills, sound judgment and the ability to manage multiple priorities while supporting the university's commitment to transparency, compliance and effective communication.
Responsibilities
Specific responsibilities include but are not limited to:
Public Records Coordination and Compliance
  • Coordinate the intake, tracking, prioritization and fulfillment of public records requests in accordance with applicable state and federal laws.
  • Collaborate with university departments to identify, collect, organize and review records responsive to requests.
  • Review records for confidential, protected or exempt information and coordinate appropriate redactions prior to release.
  • Assist with records retention, records management and compliance activities to support university policies and legal requirements.
  • Maintain accurate documentation and tracking systems for requests, responses, deadlines and records disposition.
  • Prepare correspondence and supporting materials related to public records requests and records management activities.
  • Work closely with the Public Records Manager, Office of General Counsel and university stakeholders to support transparency, compliance and risk mitigation.

Writing, Editing and Content Review
  • Draft, edit and review public records correspondence, policies, procedures, guidance documents and other university communications materials.
  • Provide copy-editing and quality assurance review for news releases, websites, digital and print publications, reports and other communications materials.
  • Fact-check content and ensure accuracy, consistency and adherence to Associated Press Style, university style, branding and nomenclature standards.
  • Review written materials for clarity, readability and alignment with institutional messaging and communications best practices.
  • Assist with the development and maintenance of editorial standards, style guidance and communications resources.
  • Support the Division of Communications and Marketing by providing writing, editing and content review services for high-visibility projects and publications.

Qualifications
Selected candidate will have a Bachelor's degree and 3-5 years of relevant professional experience in communications, public relations, journalism or a related strategic communications role, or an equivalent combination of education and experience.
Additional knowledge, skills, and abilities:
  • Understanding of, appreciation for, and commitment to the Be One UT values
  • Uncompromised integrity and ethics
  • Excellent verbal and written communications skills
  • Strong organizational skills and high attention to detail with the proven ability to manage multiple, competing priorities
  • Excellent interpersonal skills and the ability to thrive in a collaborative, team-oriented environment
  • Exceptional judgment and discretion in the management of confidential, protected and sensitive information.
  • Excellent writing and editorial skills with exceptional knowledge of Associated Press Style
  • Strong analytical and problem-solving skills, including the ability to use data to improve communications effectiveness
  • Experience writing in multiple formats, news releases, annual reports, long-form magazines, web content, etc.
  • Ability to remain calm, professional and solution-oriented in high-pressure or time-sensitive situations
  • Proficiency in Microsoft Office Suite and related communications tools (Adobe or equivalent preferred)

Preferred knowledge, skills, and abilities:
  • Experience in higher education or large, complex organizational environments
  • Knowledge of digital accessibility requirements (ADA Title II compliance)
  • Experience supporting issues management or crisis communications

Application Process
For full consideration, applications should be accompanied by a letter of interest, a resume and three professional references.
Compensation and Benefits
Compensation for the position is budgeted for $55,000 to $65,000
The University offers a comprehensive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits and much more. Tennessee residents do not pay a state income tax. For more information on the University of Tennessee benefits, visit https://hr.tennessee.edu/benefits/
About Us
The University of Tennessee System is the state's oldest higher education institution and preeminent public university. The UT System is comprised of campuses at Knoxville, Chattanooga, Pulaski and Martin; the Health Science Center at Memphis; and the statewide Institute of Agriculture and Institute for Public Service. With a presence in each of Tennessee's 95 counties and through the combined force of education, research and outreach, the University serves students, business and industry, schools, governments, organizations and residents statewide.

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