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How much do records examiner jobs pay per year?

As of Jun 11, 2026, the average yearly pay for records examiner in the United States is $81,910.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,500.00 and $102,500.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Records Examiner, and why are they important?

To thrive as a Records Examiner, you need strong attention to detail, analytical skills, and a background in records management or a related field, often supported by relevant education or experience. Familiarity with document management systems, data entry software, and sometimes specific federal or legal records systems is typically required. Excellent organizational skills, integrity, and the ability to communicate clearly are important soft skills in this role. These competencies ensure accurate processing, confidentiality, and efficient handling of sensitive records for compliance and operational effectiveness.

What is the difference between Records Examiner vs Court Clerk?

AspectRecords ExaminerCourt Clerk
Required CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma or equivalent; some positions may require certification or associate degree
Work EnvironmentGovernment agencies, legal offices, or law enforcement settingsCourtrooms, legal offices, government buildings
Employer & Industry UsageLegal, law enforcement, governmentJudicial system, courts, legal institutions
Common Search & ComparisonOften compared for roles involving legal record review and documentationOften compared for court administration and case management tasks

The main difference is that Records Examiners focus on reviewing and verifying legal records, while Court Clerks handle court documentation, scheduling, and administrative tasks. Both roles are essential in the legal system but serve distinct functions within the judicial process.

What are Records Examiners?

Records Examiners are professionals responsible for reviewing, organizing, and maintaining records and documents to ensure accuracy, compliance, and proper classification. They typically work in government agencies, law enforcement, or legal offices, where they analyze records for completeness and verify information. Their work helps ensure that records are properly managed, retrievable, and meet regulatory or legal standards. Records Examiners may also assist in audits, investigations, or legal proceedings by providing requested documentation.

What are some common challenges faced by Records Examiners, and how can they be addressed?

Records Examiners often encounter challenges such as managing large volumes of documents, ensuring accuracy under tight deadlines, and staying compliant with evolving regulations. To address these, it's important to develop strong organizational skills, utilize document management systems efficiently, and stay updated on relevant laws and policies. Regular collaboration with legal teams, supervisors, and other departments is also key to clarifying requirements and resolving discrepancies quickly.
More about Records Examiner jobs
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What states have the most Records Examiner jobs? States with the most job openings for Records Examiner jobs include:
What job categories do people searching Records Examiner jobs look for? The top searched job categories for Records Examiner jobs are:
Records Examiner jobs near you
Records Examiner / Analyst Supporting the FBI

Records Examiner / Analyst Supporting the FBI

FSA

San Francisco, CA

$33.51/hr

Full-time

Posted 26 days ago

Job description

Eligible for 20% pay differential**

Be a part of the nationwide law enforcement initiative that removes the tools of crime from criminal organizations, depriving wrongdoers of proceeds from their crime and impacting the infrastructure of criminal enterprises.

FSA Federal (FSA) is focused on delivering unsurpassed services in support of law enforcement and homeland security. We currently have a vacancy for a Records Examiner/Analyst. In this role, you will be supporting the overall mission of the Federal Bureau of Investigation (FBI).  If you are looking for a meaningful, mission driven career, Join FSA! 

Responsibilities

  • Reviews and evaluates data and information from multiple sources.
  • Confirms completeness of received data/information and resolves inconsistencies.
  • Accurately enters required data into one or more databases, documents, or spreadsheets.
  • Creates case/project files.
  • Manages validation and verification of case files and case data system.
  • Keeps track of case file status in order to confirm compliance with established deadlines.
  • Manages requests for additional information as needed.
  • Selects relevant information from a variety of sources in order to prepare documents, reports, summaries, and replies to inquiries, ensuring accuracy and proper format of the information provided.
  • Manipulates, transfers, computes and prints information.
  • Prepares and modifies reports and correspondence using word processing software.
  • Provides accurate and timely status updates.
  • Performs other duties as assigned.

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