Records Examiner Jobs (NOW HIRING)

Salary : $1,960.00 - $2,844.80 Biweekly
Location : Kalamazoo, MI
Job Type: Permanent Full Time
Job Number: 3909-24-KPH-094-FILL
Department: Health and Human Services - Kalamazoo Psychiatric Hospital
Opening Date: 03/07/2025
Closing Date: Continuous
Bargaining Unit: UNITED AUTO WORKERS (UAW)
Job Description
The MDHHS mission is to provide opportunities, services, and programs that promote a healthy, safe, and stable environment for residents to be self-sufficient. We are committed to ensuring a diverse workforce and a work environment whereby all employees are treated with dignity, respect and fairness. For more information, please visit our .
This is a key position in the Health Information Department. Employees in this position perform a variety of functions designed to maintain the health information management system in accordance with hospital policies and procedures, DHHS rules and regulations, and accrediting and regulatory requirements. This position is primarily responsible for managing the release of patient information process, and functions as the back-up Assistant Freedom of Information Act (FOIA) Coordinator, as well as the back-up in the absence of the department director.
To be considered for this position you must:

• apply for this position online via NEOGOV; click on "Apply" in the job posting for instructions on submitting your electronic application. Hard copy applications are not accepted.
• relevant experience and/or education referred to in supplemental questions must be documented in resume, transcript and/or application to allow for accurate screening.
• attach a resume identifying specific experience and dates of employment. Dates of employment should include month and year and hours per week.
• attach a cover letter.
• if applicable, attach a copy of an official transcript(s). We accept scanned copies of official transcripts. We do not accept web-based, internet, or copies of unofficial transcripts. Official transcripts provide the name of the institution, confirmation that a degree was awarded and on what date, and the registrar's signature.

Failure to complete any of the above items may result in your application not being considered. See instructions for attaching files here:
Required Education and Experience
Education
Possession of an associate's degree in health information or medical record technology.
CERTIFICATES, LICENSES, REGISTRATIONS:
Certification by the American Health Information Management Association as a Registered Health Information Technician or Registered Health Information Administrator.
Experience
Medical Record Examiner 8
No specific type or amount is required.
Medical Record Examiner 9
One year of experience equivalent to a Medical Record Examiner 8.
Medical Record Examiner E10
Two years of experience equivalent to a Medical Record Examiner, including one year equivalent to a Medical Record Examiner 9.
Additional Requirements and Information
Position Location/Remote Office: This position is located at 1312 Oakland Dr., Kalamazoo, MI 49008 and the selected incumbent will be required to physically report to this office. Candidates should confirm work location and schedule at the time of interview. As a Condition of Employment: this position requires successful completion of a background investigation and a criminal records check.
Your application for any position does not guarantee you will be contacted by the Department/Agency for further consideration. Only those applicants interviewed will be notified of the results.
The Department of Health & Human Services reserves the right to close this posting prior to its original end date once a sufficient number of applications have been received.
For information about this specific position, please email . Please reference the job posting number in subject line.
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MDHHS is proud to be a Michigan Veteran's Affairs Agency (MVAA) Gold Level Veteran-Friendly Employer
Certification by the American Health Information Management Association as a Registered Health Information Technician or Registered Health Information Administrator.
Accommodations
If you require a reasonable accommodation to participate in the application or selection processes, please contact the for the agency that posted this position vacancy.
State employment also offers rewarding careers where you can help Michiganders enjoy better lives. Many State of Michigan jobs offer alternate work schedules and remote-work options that can help give the flexibility you need. The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award.
More details on benefits for our new hires are below:
Rewarding Work: State of Michigan jobs allow you to serve Michiganders in many different ways depending on your interests and skills. Help preserve and protect our environment and the public health; enforce state laws and regulations; advocate for children, families, and victims of discrimination; support our state's military and veterans; rebuild our state's infrastructure; or support other state agencies through our fiscal, IT, and HR systems.
Insurance Benefits: The State of Michigan offers health, mental health, dental, and vision insurance to eligible career employees, their spouses, and their children. The state also covers a life-insurance benefit of two times employees' annual salary (up to $200,000). The state also offers long-term-disability insurance that can provide continuing benefits if an injury or illness prevents employees from working. More information is available at www.mi.gov/employeebenefits.
Retirement Programs: The State of Michigan offers 401(k) and 457 plans for new hires to save for retirement. The state will automatically contribute an amount equal to 4% of your pay to a 401(k) account. The state will also match up to 5% of your pay if you contribute to your 401(k) account. Your contributions vest immediately, and the state's contributions fully vest after just 4 years. More information is available at http://www.mi.gov/orsstatedc.
Vacation and Sick Leave: Eligible full-time employees receive between 15 and 35 personal days and 13 sick days per year that may be rolled over to the following year if not used. Eligible employees also receive an additional day each year for community service or school functions.
Paid Parental Leave: Eligible employees can take 12 weeks of paid leave immediately after a birth or adoption to allow needed time together at home with a new child.
Paid Holidays: Eligible employees receive 13 or 14 paid holidays each year including New Year's Eve and Day, Martin Luther King Jr. Day, Presidents' Day, Memorial Day, Juneteenth, the Fourth of July, Labor Day, Election Day, Veterans Day, Thanksgiving, Thanksgiving Friday, Christmas Eve and Day.
Bonus Programs: Eligible employees with five years of service also receive annual longevity bonuses that grow as seniority increases. Some positions also may qualify for recruitment, retention, and performance bonuses or other special pay premiums.
Military Pay Differential: Employees in the guard or reserves may also qualify for supplemental pay benefits if miliary pay during qualifying duty is less than normal state pay. Prior military service may also allow seniority credits to accelerate eligibility for longevity bonuses and additional personal leave accrual.
Tax-Advantaged Programs: In addition to 401(k) and 457 retirement accounts, the state also offers flexible spending account (FSA), health savings account (HSA), and qualified transportation fringe benefit (QTFB) programs that can help you save money by reducing your taxable income.
Student Loan Forgiveness: Working for the State of Michigan may allow you to participate in programs that forgive the balance of qualifying student loans. Please view Student Loan Information to help determine if you could qualify is available from the U.S. Department of Education.
Tuition Reduction: Some colleges and universities offer savings to eligible employees and family members to further their education while working for the State of Michigan.
Professional Development: To help develop your career, programs are available to apply for reimbursement of up to $2,000 a year for education and training for college course credits and non-degree programs.
Alternative and Remote Work Schedules: Depending on the nature of their duties, many state jobs offer flexible work schedules and remote or hybrid telecommuting options that can help obtain the work-life balance that you seek.
Great Lakes and Great Times: Michigan boasts four Great Lakes, 11,000 inland lakes, 36,000 miles of rivers and streams, 20 million acres of forests, 100 state and national parks and recreation areas, 1,300 miles of bike trails, 6,500 miles of snowmobile trails, the second-most ski areas in the nation, 650 public golf courses, 600 campgrounds, and an international dark-sky park-just for starters. Our cities offer concerts and cultural events, storied sports teams, education hubs, vibrant downtowns, one-of-a-kind craft beverages, and renowned restaurants for every appetite. From urban centers to beach towns to the great outdoors, the opportunities are endless. With your state salary and benefits and Michigan's affordable cost of living, you can explore all that Michigan has to offer.
Updated: 2/28/24
01
MDRCEXME - Do you possess an associate's degree or higher in health information or medical record technology?

• Yes
• No

02
MDRCEXME - Do you possess certification by the American Health Information Management Association as a Registered Health Information Technician or Registered Health Information Administrator? If so, please attach a copy of your certification in the Licenses/Certifications portion of your profile.

• Yes
• No

03
*Do you have any objection to being finger printed or drug tested?

• Yes
• No

04
*From the options below, which accurately describes your current status? (A current state employee works for an actual state department such as the Department of Corrections, the Department of Transportation, etc.)

• A current Michigan Department of Health and Human Services (MDHHS) employee
• A Michigan Department of Health and Human Services (MDHHS) employee in layoff status
• A current State of Michigan (non-MDHHS) employee
• A State of Michigan (non-MDHHS) employee in layoff status
• None of the above

05
*Did you attach a cover letter and a copy of your résumé to your application? (Failure to do so may result in your application being screened out.)

• Yes
• No

06
*Do you have any substantiated cases of abuse or neglect reported on the Department of Human Services Central Registry?

• Yes
• No

07
If applicable, did you attach a copy of your official transcripts? Failure to attach official transcripts may result in you being screened out of the process.

• Yes
• No
• Not applicable

08
*Do you have an Intentional Program Violation from the Department of Health and Human Services?

• Yes
• No

09
How has your background and experience prepared you to be effective in an environment where we see awareness of and respect for diversity as an important value?
10
Are you a current MDHHS employee classified as a Medical Records Examiner E interested in moving to the same classification and level at this location?

• Yes
• No

11
Describe your knowledge and experience with Release of information, confidentiality, privacy and security controls per HIPAA, HHS and ONC.
12
Describe your knowledge of destruction and retention policies.
13
Please describe your experience with developing and conducting security presentations and/or Trainings. If you do not possess this experience, write "N/A".
14
Do you possess an advanced level of knowledge and experience working with ICD 10 CM, ICD 10 PCS, E/M & CPT coding, and CDI analysis procedures.

• Yes
• No

15
Please list the years of experience with Microsoft applications.a. Wordb. Power pointc. Exceld. Access
16
Please list and describe the types of electronic systems you have used and your experience with EMR (Electronic Medical Records) and EHR (electronic health record) systems.

• Yes
• No

17
MDRCEXME - Please select your level of experience:

• None to one year of experience in establishing, organizing and maintaining medical record systems in accordance with department, national and accreditation body standards
• One to two years of experience in establishing, organizing and maintaining medical record systems in accordance with department, national and accreditation body standards.
• Two to three years of experience in establishing, organizing and maintaining medical record systems in accordance with department, national and accreditation body standards.

18
*Please select from the options below: (Please note, actions that have been expunged, formal counseling, and layoff actions such as a reduction in force need not be reported.) Please select all that apply.