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Records Coordinator Jobs in Puerto Rico (NOW HIRING)

Para la Naturaleza

Maintenance Coordinator

San Juan, PR · On-site

Certifies the records in CRM of the "Time and Effort" reports related to the proposals worked on by ... Responsible for coordinating, supervising, and managing various operational aspects, including but ...

AppleOne

Product Coordinator

San Juan, PR

Product Coordinator (Temporary) We are seeking a detail-oriented and organized Product Coordinator ... Qualified applications with arrest or conviction records will be considered for employment in ...

New

LifeLink

Referral Coordinator

Guaynabo, PR · On-site

$14.75 - $19.25/hr

What You'll Do As a Referral Coordinator, you will directly contribute to LifeLink's life-saving ... Extended working hours while on-call. * Current driver license with good verifiable driving record.

Lifelink Foundation

Referral Coordinator

Guaynabo, PR · On-site

$14.75 - $19.25/hr

What You'll Do As a Referral Coordinator, you will directly contribute to LifeLink's life-saving ... Extended working hours while on-call. * Current driver license with good verifiable driving record.

Encompass Health

Human Resources Coordinator

Manati, PR

$17.75 - $23.25/hr

Your duties span seamless communication, recruitment assistance, employee records management, and enhancing overall HR efficiency. As a coordinator, you'll spearhead screening and interviews, oversee ...

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Records Coordinator information

What is a records coordinator?

Records Coordinators are professionals responsible for organizing, maintaining, and securing a company’s physical and electronic records. They ensure that documents are accurately filed, easily retrievable, and comply with legal and organizational retention policies. Records Coordinators may also manage records destruction schedules, support audits, and help implement document management systems. Their role is crucial for efficient information management and regulatory compliance within an organization.

What are the key skills and qualifications needed to thrive as a records coordinator, and why are they important?

To thrive as a Records Coordinator, you need strong organizational skills, attention to detail, and familiarity with records management principles, often supported by a degree in business administration or a related field. Proficiency in document management systems (DMS), electronic filing software, and sometimes knowledge of compliance frameworks like HIPAA or GDPR is typically required. Excellent communication, discretion, and the ability to multitask are valuable soft skills in this role. These competencies ensure accurate recordkeeping, legal compliance, and efficient retrieval of information essential for organizational operations.

What are some common challenges faced by records coordinators and how can they be addressed?

Records Coordinators often encounter challenges such as managing large volumes of documents, ensuring compliance with retention policies, and maintaining the accuracy and security of records. Staying organized and utilizing electronic records management systems can help streamline workflows and minimize errors. Regular training on regulatory requirements and close collaboration with other departments—such as legal, IT, and compliance—also ensures that records are properly maintained and accessible when needed.

What is the difference between Records Coordinator vs Data Entry Clerk?

AspectRecords CoordinatorData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma or equivalent; no specialized certifications typically required
Work EnvironmentOffice settings, healthcare, legal, or corporate environmentsOffice or administrative settings, often in various industries
Employer & Industry UsageUsed in healthcare, legal, government, and corporate sectors for managing recordsCommon across industries for inputting and maintaining data

The main difference is that Records Coordinators manage and organize records, ensuring compliance and accessibility, while Data Entry Clerks focus on inputting data accurately into systems. Records Coordinators typically handle more complex record management tasks, whereas Data Entry Clerks primarily perform data input duties. Both roles are essential in maintaining organizational data integrity but differ in scope and responsibilities.

What are the most commonly searched types of Records jobs in Puerto Rico?

The most popular types of Records jobs in Puerto Rico are:

What job categories do people searching Records Coordinator jobs in Puerto Rico look for?

The top searched job categories for Records Coordinator jobs in Puerto Rico are:

What cities in Puerto Rico are hiring for Records Coordinator jobs?

Cities in Puerto Rico with the most Records Coordinator job openings:

Records Coordinator jobs near you
Infographic showing various Records Coordinator job openings in Puerto Rico as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Project Coordinator

Innovative Emergency Management

Guaynabo, PR • On-site

Full-time

Retirement, PTO

Re-posted 19 days ago

Job description

IEM is looking for a Full Time- Project Coordinator to join our team. The Project Coordinator serves as a key liaison between Key Staff and the Project Team, ensuring smooth communication and efficient coordination of daily operations. This role manages schedules, correspondence, and documentation, and supports project coordination activities related to FEMA Match Programs as requested by PRDOH. Responsibilities include maintaining organized physical files, preparing reports and presentations, and assisting with record-keeping and other administrative tasks essential to program implementation.
Primary Location:
  • Live within a commutable distance to Guaynabo, PR.
  • Work in an Office Environment with a team.

Travel Requirements:
  • This position may require travel to complete work assignments or attend meetings.
  • Daily travel and other expenses are reimbursable in accordance with Federal Travel Regulations or DoD Regulations.

Essential Functions:
  • Act as a point of contact between the Key Staff and the Project Team.
  • Receive or make calls, take or send messages, and manage correspondence to or from the Key Staff and Project Team.
  • Maintain daily, weekly and monthly schedules for the Key Staff and Project Team.
  • Support in all project coordination activities as requested by PRDOH for approved projects under the FEMA Match Programs. + Maintain a proper physical file system, as required.
  • Produce reports, presentations and briefs for the Key Staff and Project Team.
  • Assist the Key Staff and Project Team in record-keeping all data and documentation generated for the Program implementation.
  • Assist in any other administrative task, as assigned by the Key Staff or Project Team.

Minimum Qualifications:
  • Experience: Two (2) years of project management experience
  • Degree: Bachelor's degree or higher education from an accredited institution.
  • Bilingual: Fluent verbal and written communication skills in English and Spanish.
  • Comprehensive knowledge in Microsoft Office software.
  • Familiarity with data management systems from an end-user perspective.
  • excellent writing and presentation skills
  • Must be working locally within Puerto Rico.

Additional Information:
  • Office Locations: Often, these offices are either owned by the client we work with or by IEM. All candidates are expected to follow any rules and regulations of the office in which they are required to work for that project.

Benefits and more:
  • 10 paid holidays
  • Vacation pay
  • Sick pay
  • 401 (K) plan with matching
  • Company paid STD and LTD

Equal Employment Opportunity: All IEM employment decisions, including recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment, if necessary, are made without regard to an individual's race, color, religion, creed, sex (including sexual orientation, gender identity, and gender expression), national origin, ancestry, age, physical or mental disability, medical condition, genetic information, pregnancy (including childbirth and related medical conditions), marital status, military or veteran status, citizenship or immigration status, or any other characteristic protected under applicable law.
Reasonable Accommodation: IEM is committed to providing reasonable workplace accommodations for individuals with disabilities. If you require assistance or reasonable accommodation during any part of the application or employment process, please email IEMhumanresources@iem.com with specific details about the requested accommodation. All accommodation requests are reviewed case-by-case in compliance with applicable law.

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