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Records Assistant Jobs in Puerto Rico (NOW HIRING)

Nazareno Services Inc

Accounting Clerk

Bayamon, PR · On-site

$14.75 - $19/hr

Accounting Records & Reconciliations * Assist with monthly, quarterly, and year-end closing activities. * Prepare accounting schedules, reconciliations, and supporting reports. * Update and maintain ...

New

Veg Group

Scheduler / Planning Engineer

Humacao, PR · On-site

$70 - $90/hr

Support preparation and maintenance of project planning documentation, trackers, reports, and schedule records. * Assist with schedule analysis and continuous improvement initiatives related to ...

New

Veg Group

Scheduler / Planning Engineer

Juncos, PR · On-site

$70 - $90/hr

Support preparation and maintenance of project planning documentation, trackers, reports, and schedule records. * Assist with schedule analysis and continuous improvement initiatives related to ...

New

Pinnaql

Scheduler / Planning Engineer

Humacao, PR · On-site

Support preparation and maintenance of project planning documentation, trackers, reports, and schedule records. * Assist with schedule analysis and continuous improvement initiatives related to ...

Pinnaql

Scheduler / Planning Engineer

Juncos, PR · On-site

Support preparation and maintenance of project planning documentation, trackers, reports, and schedule records. * Assist with schedule analysis and continuous improvement initiatives related to ...

Pinnaql

Scheduler / Planning Engineer

Gurabo, PR · On-site

Support preparation and maintenance of project planning documentation, trackers, reports, and schedule records. * Assist with schedule analysis and continuous improvement initiatives related to ...

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Records Assistant information

What is a records assistant?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.

What are the key skills and qualifications needed to thrive as a records assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What are some common challenges records assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

What are the most commonly searched types of Records jobs in Puerto Rico?

The most popular types of Records jobs in Puerto Rico are:

What job categories do people searching Records Assistant jobs in Puerto Rico look for?

The top searched job categories for Records Assistant jobs in Puerto Rico are:

What cities in Puerto Rico are hiring for Records Assistant jobs?

Cities in Puerto Rico with the most Records Assistant job openings:

Records Assistant jobs near you
Infographic showing various Records Assistant job openings in Puerto Rico as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 19% Part Time, 1% Temporary, and 4% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Finance Support - Asset Records Project (Contract Assignment)

BioPharma Consulting JAD Group

Barceloneta, PR • On-site

Full-time

Re-posted 23 days ago

Job description

We are seeking a detail‑oriented Finance Support Resource to assist with an urgent short‑term project focused on asset records, property classification, and documentation of finance procedures. This role is ideal for a 4th‑year Accounting student or recent graduate looking to gain hands‑on experience in a corporate finance environment.

The selected candidate will support the Asset Records Project: Real vs. Personal Property, ensuring accurate classification, ledger updates, and process documentation.

Key Responsibilities

  • Review real and personal property accounts to determine proper asset classification.
  • Identify assets requiring reclassification and update records accordingly.
  • Split the Asset History / Asset Ledger between real vs. personal property.
  • Apply all classification reviews and updates to the Asset Tax Ledger.
  • Ensure accuracy and consistency across financial records.
  • Assist in documenting finance department processes and workflows.
  • Support standardization and clarity of internal finance procedures.

Requirements

  • 4th‑year Accounting major or recent Accounting graduate.
  • Strong working knowledge of Microsoft Excel (required).
  • Familiarity with AI tools such as Microsoft Copilot (preferred).
  • Strong analytical skills and attention to detail.
  • Ability to work independently and manage confidential financial information.

Benefits

  • Location: Onsite
  • Start Date: As soon as possible
  • Duration: 2–3 months
  • Schedule: Monday–Friday