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Records Associate Jobs in Florida (NOW HIRING)

Trinityhealth

Medical Records Specialist

Pace, FL · On-site

$18.30 - $21.96/hr

Associate's degree in applied science or science preferred * High School Diploma required * 3+ medical records experience * Strong communication skills, both written and verbal. * Proficient in ...

Trinity Health

Medical Records Specialist

Pace, FL

$18.30 - $21.96/hr

Associate's degree in applied science or science preferred * High School Diploma required * 3+ medical records experience * Strong communication skills, both written and verbal. * Proficient in ...

CES, LLC

Medical Records Coordinator

Saint Augustine, FL · Remote

$15.50 - $20/hr

Position Summary The Medical Records Coordinator is responsible for coordinating the retrieval ... Associate or Bachelor's degree preferred in Healthcare Administration, Health Information ...

ICBD

Medical Records Specialist

Lauderdale Lakes, FL

Associate degree in Health Information Management (HIM), Business Administration, or a related field strongly preferred. * Experience: 1-3 years of experience in medical records, health information ...

ICBD

Medical Records Specialist

Lauderdale Lakes, FL · On-site

Associate degree in Health Information Management (HIM), Business Administration, or a related field strongly preferred. * Experience: 1-3 years of experience in medical records, health information ...

ICBD

Medical Records Specialist

Fort Lauderdale, FL · On-site

Associate degree in Health Information Management (HIM), Business Administration, or a related field strongly preferred. * Experience: 1-3 years of experience in medical records, health information ...

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Records Associate information

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How much do records associate jobs pay per hour?

As of Jun 15, 2026, the average hourly pay for records associate in Florida is $15.13, according to ZipRecruiter salary data. Most workers in this role earn between $12.93 and $15.82 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Records Associate, and why are they important?

To thrive as a Records Associate, you need strong organizational skills, attention to detail, and a high school diploma or equivalent, with some positions preferring coursework in information management. Familiarity with electronic records management systems (ERMS), databases, and office software like Microsoft Office is typically required. Strong communication, discretion, and the ability to prioritize tasks make someone stand out in this role. These skills ensure accurate record-keeping, data security, and efficient retrieval, which are critical for regulatory compliance and smooth business operations.

What are some common challenges faced by Records Associates, and how can they be managed effectively?

Records Associates often face challenges such as managing large volumes of documents, ensuring accurate data entry, and maintaining compliance with retention policies. To manage these effectively, it's important to develop strong organizational skills, stay up-to-date on relevant regulations, and utilize document management systems proficiently. Collaborating closely with other departments and regularly reviewing processes can also help streamline workflows and reduce errors.

What is the difference between Records Associate vs Data Entry Clerk?

AspectRecords AssociateData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; basic computer skills
Work EnvironmentOffices, healthcare facilities, legal firmsOffices, administrative settings, call centers
Employer & Industry UsageHealthcare, legal, government, corporateVarious industries including healthcare, retail, finance
Common Search & ComparisonYesYes

The main difference between a Records Associate and a Data Entry Clerk lies in their scope of responsibilities. Records Associates typically handle more complex record management tasks, ensuring data accuracy and compliance, often within specialized industries like healthcare or legal sectors. Data Entry Clerks primarily focus on inputting data quickly and accurately into systems, often performing repetitive tasks. Both roles require strong attention to detail and computer skills, but Records Associates usually require a broader understanding of recordkeeping procedures.

What does a records associate do?

A records associate is responsible for organizing, maintaining, and retrieving company or organization records, often using database management systems. They ensure data accuracy, compliance with privacy policies, and may handle document scanning, filing, and data entry tasks. Strong attention to detail and familiarity with record-keeping software are important for this role.

What jobs in the US pay 300,000 a year?

For a Records Associate, earning $300,000 annually is uncommon, as this role typically offers lower compensation. High-paying jobs in the US that reach or exceed this level often include executive positions, specialized medical professionals, or senior roles in finance and technology that require advanced skills, certifications, and extensive experience.

What job makes $10,000 a month without a degree?

A Records Associate typically does not earn $10,000 a month without specialized experience or certifications. High-paying roles that can reach this level without a degree are rare and often involve entrepreneurship, sales, real estate, or skilled trades. Most jobs with such income levels require significant experience, skills, or business ownership rather than entry-level positions.

What jobs make $500,000 a year?

In general, high-paying jobs that can reach or exceed $500,000 annually include executive roles such as CEOs, CFOs, and other C-suite positions, as well as specialized medical professionals like surgeons and anesthesiologists, and successful entrepreneurs. Certain highly skilled roles in finance, law, and technology, especially with bonuses, profit sharing, or ownership stakes, can also achieve this level of income. These positions often require advanced education, extensive experience, and significant responsibility.

What are Records Associates?

Records Associates are professionals responsible for managing, organizing, and maintaining company records and documents. They ensure that information is accurately filed, accessible, and complies with legal and regulatory requirements. Their duties often include data entry, filing, retrieving documents, and assisting with records retention and destruction processes. Records Associates play a key role in supporting business operations by safeguarding important information and ensuring efficient document management.
What are the most commonly searched types of Records jobs in Florida? The most popular types of Records jobs in Florida are:
What cities in Florida are hiring for Records Associate jobs? Cities in Florida with the most Records Associate job openings:
Records Associate jobs near you
Records Specialist - Part-Time

Records Specialist - Part-Time

Indian River State College

Fort Pierce, FL • On-site

Other

Posted 25 days ago

Indian River State College rating

8.0

Company rating: 8.0 out of 10

Based on 12 frontline employees who took The Breakroom Quiz

149th of 537 rated colleges and universities

Job description

Job Description
The Role: Part-Time Records Specialist
Are you detail-oriented, organized, and passionate about supporting students on their educational journey? We're seeking a dedicated Records Specialist to join our team at Indian River State College Massey Campus (Fort Pierce). As a Records Specialist, you'll be crucial in maintaining accurate student records and ensuring a smooth admissions process. This role ensures that all documentation is managed effectively, supporting the institution's commitment to accessibility and organization.
Join us in making a difference! Apply today!
About Us
Indian River State College is a leading public institution located on Florida's Treasure Coast, serving students across multiple campuses in four counties. We are dedicated to academic excellence, innovation, and community engagement, offering associate and bachelor's degrees, workforce training, and continuing education programs.
At The River, we believe every student's and employee's story matters. We value the different perspectives, experiences, and talents that come together on our campuses, creating a learning environment and workplace that's supportive, inclusive, and inspiring. With flexible options online, on campus, and hybrid, we design learning experiences that meet students where they are and prepare them for real-world success. Programs like the Promise Program open doors by providing eligible students with tuition-free access, ensuring every learner has the opportunity to thrive.
Why Join the River
When you join Indian River State College, you become part of a forward-thinking and supportive community where your work truly matters. Your role is more than a job; it's an opportunity to shape the future, uplift students, and be part of a mission-driven college that is changing lives every day.
JOB SUMMARY:
Under minimal supervision, the Records Specialist is responsible for maintaining accurate student records and supporting a seamless admissions process. The role includes assisting with admissions and document processing functions, while ensuring effective documentation management. Oversees records-related tasks to ensure compliance with institutional policies and regulatory requirements, reinforcing the College's commitment to accessibility, accuracy, and organizational efficiency.
SPECIFIC DUTIES AND RESPONSIBILITIES:
  • Assist students with the admissions process, residency documentation, transcript submissions, waiver requests, and education verification requests.
  • Process and upload student documents with a strong focus on accuracy, confidentiality and timely completion.
  • Enter and manage student data in the student information system; generate and work with a variety of reports to ensure data quality.
  • Convert physical records to digital format while maintaining data integrity and proper recordkeeping.
  • Refer students to appropriate college department or community resources as needed.
  • Deliver high-quality customer service through in-person interactions, phone support, and email communications.
  • Fulfill transcript, diploma and certificate requests via Parchment in a timely and compliant manner.
  • Research and review archived records across multiple media formats.
  • Collaborate with faculty regarding attendance submissions, registration corrections, and grade submissions.
  • Support specialized tasks such as athletic eligibility verification, FLEID reconciliation, records merges, and National Student Clearinghouse (NSC) enrollment and degree reporting.
  • Ensure compliance with FERPA and institutional data privacy policies.
  • Complete all other duties and responsibilities as assigned.
QUALIFICATIONS, KNOWLEDGE AND SKILL REQUIREMENTS:
  • Associate's degree from an accredited institution.
  • Minimum of two (2) years proven clerical work experience to include keyboarding, typing, word processing, and filing.
  • Preferred: Bachelor's degree or higher; prior work experience in records, imaging, or Workday; knowledge of Florida residency law or FERPA law.
  • History of exceptional academic performance.
  • Ability to work with a diverse student population as well as administrators, faculty and staff.
  • Precise data entry and auditing skills.
  • Strong customer service skills.
  • Ability to maintain strict accuracy and be detail oriented.
  • Strong organizational skills.
  • Proven experience and proficiency with Microsoft Office and Windows-based applications.
  • Exceptional verbal and written communication skills.

PHYSICAL DEMANDS:
This position requires an ability to sit, stand, walk, bend, lift, reach up, stoop, and carry items occasionally in excess of twenty-five (25) pounds. It also requires manual dexterity to operate standard office machines such as computer, printer, scanner, fax, calculator, telephone, and other equipment as necessary. IRSC expects its employees to follow proper safety standards while employed by the College.
Classification
Staff
Supervisory
No
FLSA Exempt
No
Employment Type
Regular
Compensation and Application Deadline
Pay range starts at: $17.36/hour | All salary calculations start at the minimum salary and will be based on candidate's education and experience| Open until filled.

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