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Records Assistant Jobs in Bothell, WA (NOW HIRING)

NW Recruiting Partners

Litigation Paralegal

Seattle, WA · Hybrid

$53 - $55/hr

Coordinate service of process and obtain court and public records * Assist with document review, e-discovery, and privilege log preparation * Support attorneys with trial preparation and courtroom ...

Peter A Ruff DDS,PS

Dental hygienist

Bremerton, WA · On-site

$80 - $82/hr

... records - Assist the dentist during examinations and treatment planning - Maintain sterilization and infection control standards - Prepare treatment rooms and dental instruments before and after ...

NW Recruiting Partners

Litigation Paralegal

Seattle, WA · Hybrid

$53 - $55/hr

Coordinate service of process and obtain court and public records * Assist with document review, e-discovery, and privilege log preparation * Support attorneys with trial preparation and courtroom ...

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Records Assistant information

See Bothell, WA salary details

$9

$20

$34

How much do records assistant jobs pay per hour?

As of Aug 7, 2026, the average hourly pay for records assistant in Bothell, WA is $20.76, according to ZipRecruiter salary data. Most workers in this role earn between $17.21 and $22.60 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a records assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

What are some common challenges records assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What is a records assistant?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.
What are the most commonly searched types of Records jobs in Bothell, WA? The most popular types of Records jobs in Bothell, WA are:
What are popular job titles related to Records Assistant jobs in Bothell, WA? For Records Assistant jobs in Bothell, WA, the most frequently searched job titles are:
What job categories do people searching Records Assistant jobs in Bothell, WA look for? The top searched job categories for Records Assistant jobs in Bothell, WA are:
What cities near Bothell, WA are hiring for Records Assistant jobs? Cities near Bothell, WA with the most Records Assistant job openings:
Records Assistant jobs near you
Infographic showing various Records Assistant job openings in Bothell, WA as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 14% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $43,178 per year, or $20.8 per hour.

TTC ADMINISTRATIVE ASSISTANT

Seattle Indian Health Board

Vashon, WA • On-site

$20.25 - $27.25/hr

Other

Re-posted 27 days ago

Seattle Indian Health Board rating

8.3

Company rating: 8.3 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

Job description

Description
SIHB Core Competencies
Core Competencies are foundational commitments and skills that all SIHB staff are expected to develop. These competencies define common measures for performance that are applied to every role in the organization.
  • Commitment to Indigenous and Organizational Values: Everything we do at SIHB is centered on Traditional Indian Medicine. It is our responsibility to maintain cultural integrity in all that we do.
  • Accountability: All employees of SIHB effectively manage their own work and the work of their teams. We take ownership of our actions and decisions. We all strive to deliver the highest quality work and care, while respecting our teammates and relatives.
  • Collaboration: SIHB is a team-oriented organization. As team members, we share the responsibility of working toward a common purpose. We collaborate with our colleagues across the organization to deliver the highest quality of care and results in alignment with our mission, vision, values and Theory of Change.
  • Communication: We practice effective and clear communication with staff, relatives, teams and community. We demonstrate empathy among each other and with those we serve, and transparency in our decision making.
  • Customer Service Orientation: All employees of SIHB recognize the needs of the diverse community we serve. We put the needs of our relatives first by delivering the highest quality, professional, responsive, and innovative care. Our relatives come first and deserve the best.
Position Summary: The Administrative Assistant provides high-level administrative and operational support to the Residential Operations Director overseeing residential substance use treatment programs. This role is essential in ensuring smooth coordination of daily operations, documentation, communication, scheduling, and compliance-related tasks. The Administrative Assistant helps maintain organization and efficiency across residential programs that are mission-driven, trauma-informed, and culturally responsive, supporting high-quality care for residents and their families.
Organizational Structure/Reporting Relationships: This position is a part of the operations team, reporting to the Residential Operations Director. This position has no direct reports.
Organizational Responsibilities
  • Hold Indigenous values and practices with respect and integrity
  • Hold yourself accountable to the highest standard by being resourceful, innovative, creative and solutions-oriented
  • Actively participate in organizational activities with the understanding that success is achieved through teamwork.
  • Recognize that communication is central to the organization's success and actively champion your words and actions to maintain respect for others, encourage constructive feedback, be open to share laughter and acknowledge differences in skills and opinions, all while keeping others' best intentions in mind.
  • At SIHB, we refer to our customers as Relatives. Our Relatives come first and deserve the best. Serve the needs of our Relatives first by delivering the highest quality, professional, responsive and innovative care.
Job Responsibilities
  • Provide direct administrative support to the Residential Operations Director, including calendar management, scheduling meetings, taking minutes, coordinating logistics, and preparing materials.
  • Draft, format, and manage correspondence, reports, presentations, and internal communications.
  • Support the purchase order and invoice management processes for the Residential Treatment facility
  • Support tracking, organization, and documentation of operational data, including staffing, incidents, program updates, and performance metrics.
  • Assist with preparation for audits, compliance reviews, and accreditation processes (e.g., CARF, HRSA, IHS, AAAHC), including gathering documentation and ensuring timely submissions.
  • Coordinate meetings across departments, including Behavioral Health, Medical, Dental, and Traditional Indian Medicine teams.
  • Maintain organized filing systems (digital and physical) for policies, procedures, reports, and operational records.
  • Assist in monitoring follow-up items related to quality improvement initiatives, corrective actions, and operational priorities.
  • Support documentation of incidents, safety concerns, and operational issues, ensuring accurate routing and tracking per agency protocols.
  • Help track budgets, purchasing requests, and operational expenditures in coordination with leadership and finance teams.
  • Serve as a communication liaison between the Residential Operations Director and internal teams, ensuring timely flow of information.
  • Assist with preparation of reports on program performance, staffing trends, and operational outcomes.
  • Provide general administrative and project support for residential program initiatives and special projects as assigned.
Requirements
  • Previous experience in administrative support, executive assistance, or program coordination roles
  • Strong organizational skills with the ability to manage multiple priorities and deadlines
  • Excellent written and verbal communication skills
  • Proficiency with Microsoft 365 (Word, Excel, Outlook, PowerPoint) and ability to learn data and reporting systems.
  • Ability to handle confidential and sensitive information with discretion and professionalism.
  • Strong attention to detail and accuracy in documentation and data management
  • Ability to work effectively in a fast-paced, mission-driven environment with multiple stakeholders.
  • Strong interpersonal skills and ability to collaborate across departments and leadership levels.
  • Demonstrated reliability and consistency in meeting deadlines and supporting operational needs.

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