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Record Examiner information

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$33.5K

$61.4K

$99K

How much do record examiner jobs pay per year?

As of Sep 7, 2026, the average yearly pay for record examiner in the United States is $61,362.00, according to ZipRecruiter salary data. Most workers in this role earn between $48,000.00 and $69,500.00 per year, depending on experience, location, and employer.

What is a record examiner?

Record Examiners are professionals who review, verify, and maintain various types of records for organizations such as government agencies, courts, or private companies. Their responsibilities often include checking documents for accuracy, ensuring compliance with regulations, and updating databases. They play a crucial role in maintaining the integrity and confidentiality of records and may also respond to information requests or audits. Attention to detail, organizational skills, and knowledge of data management systems are essential for this role.

What are the key skills and qualifications needed to thrive as a record examiner, and why are they important?

To thrive as a Record Examiner, you need strong attention to detail, analytical abilities, and a solid understanding of records management or legal compliance, often supported by relevant experience or a degree in a related field. Familiarity with database management systems, electronic records software, and sometimes certifications in records management (such as CRM) are typically required. Excellent organizational skills, discretion, and effective communication set standout professionals apart in this role. These skills and qualities ensure accurate handling, security, and accessibility of important records, which are critical for organizational integrity and legal compliance.

What are some common challenges faced by record examiners, and how can they be managed effectively?

Record Examiners often encounter challenges such as managing large volumes of documents, ensuring data accuracy, and maintaining strict confidentiality. Staying organized and developing efficient filing systems can help manage workload, while attention to detail is crucial for spotting inconsistencies or errors. Regular communication with other departments is also important to clarify any ambiguities and ensure records are properly maintained. Continuous training on privacy regulations and updated record-keeping technologies can also help Record Examiners stay compliant and efficient.

What is the difference between Record Examiner vs Data Entry Clerk?

AspectRecord ExaminerData Entry Clerk
Required CredentialsHigh school diploma; some roles may require certification in records managementHigh school diploma; basic computer skills
Work EnvironmentOffices, archives, government agenciesOffices, data centers, remote work
Employer & IndustryLegal, healthcare, governmentVarious industries including retail, finance, healthcare
Common Search & ComparisonRecord Examiner vs Data Entry Clerk

The main difference between a Record Examiner and a Data Entry Clerk lies in their focus and responsibilities. Record Examiners review and verify records for accuracy and compliance, often working in specialized environments like legal or government agencies. Data Entry Clerks primarily input data into systems, emphasizing speed and accuracy across various industries. While both roles require attention to detail and basic computer skills, Record Examiners typically need knowledge of records management standards, making their role more specialized.

More about Record Examiner jobs

What job categories do people searching Record Examiner jobs look for?

The top searched job categories for Record Examiner jobs are:

Record Examiner jobs near you
Infographic showing various Record Examiner job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, and 3% Contract. Highlights an 93% Physical, 1% Hybrid, and 6% Remote job distribution, with an average salary of $61,362 per year, or $29.5 per hour.

Records Examiner / Analyst Supporting the FBI Jobs

ClearanceJobs

Salt Lake City, UT • On-site

Other

Posted 23 days ago

Job description

Records Examiner/Analyst

Be a part of the nationwide law enforcement initiative that removes the tools of crime from criminal organizations, depriving wrongdoers of proceeds from their crime and impacting the infrastructure of criminal enterprises. FSA Federal is focused on delivering unsurpassed services in support of law enforcement and homeland security. We currently have a vacancy for a Records Examiner/Analyst. In this role, you will be supporting the overall mission of the Federal Bureau of Investigation (FBI). If you are looking for a meaningful, mission driven career, Join FSA!

Responsibilities:

  • Reviews and evaluates data and information from multiple sources.
  • Confirms completeness of received data/information and resolves inconsistencies.
  • Accurately enters required data into one or more databases, documents, or spreadsheets.
  • Creates case/project files.
  • Manages validation and verification of case files and case data system.
  • Keeps track of case file status in order to confirm compliance with established deadlines.
  • Manages requests for additional information as needed.
  • Selects relevant information from a variety of sources in order to prepare documents, reports, summaries, and replies to inquiries, ensuring accuracy and proper format of the information provided.
  • Manipulates, transfers, computes and prints information.
  • Prepares and modifies reports and correspondence using word processing software.
  • Provides accurate and timely status updates.
  • Performs other duties as assigned.

Requirements:

  • Undergraduate degree, or High School Diploma/GED and two-years' experience
  • One-year experience in asset forfeiture or a field related to law enforcement (includes legal and military experience)
  • Ability to grasp and understand the organization and functions of the customer
  • Demonstratable project and workload management skills
  • Excellent communication skills; oral and written
  • Competence to review, interpret, evaluate, and extract data and information from complex legal and non-legal documents
  • Strong attention to detail; meticulous data entry skills
  • Intermediate skills with the Microsoft Office suite of applications (Excel, PowerPoint, Word) and other common software applications, advanced skills preferred
  • Proven commitment and expertise to provide excellent customer service; positive and flexible
  • Ability to work in a team environment and maintain a professional disposition

This position requires U.S. Citizenship and a 7 (or 10) year minimum background investigation

Apply