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6k Systems

Junior Records Examiner

Winchester, VA · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

We are looking for professional Junior Records Examiners to join the 6K Team! JOB RESPONSIBILITIES Individual will support the Records Automation Section (RAS) of the Federal Bureau of Investigation ...

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How much do record examiner jobs pay per year?

As of Aug 16, 2026, the average yearly pay for record examiner in the United States is $61,362.00, according to ZipRecruiter salary data. Most workers in this role earn between $48,000.00 and $69,500.00 per year, depending on experience, location, and employer.

What is the difference between Record Examiner vs Data Entry Clerk?

AspectRecord ExaminerData Entry Clerk
Required CredentialsHigh school diploma; some roles may require certification in records managementHigh school diploma; basic computer skills
Work EnvironmentOffices, archives, government agenciesOffices, data centers, remote work
Employer & IndustryLegal, healthcare, governmentVarious industries including retail, finance, healthcare
Common Search & ComparisonRecord Examiner vs Data Entry Clerk

The main difference between a Record Examiner and a Data Entry Clerk lies in their focus and responsibilities. Record Examiners review and verify records for accuracy and compliance, often working in specialized environments like legal or government agencies. Data Entry Clerks primarily input data into systems, emphasizing speed and accuracy across various industries. While both roles require attention to detail and basic computer skills, Record Examiners typically need knowledge of records management standards, making their role more specialized.

What are some common challenges faced by record examiners, and how can they be managed effectively?

Record Examiners often encounter challenges such as managing large volumes of documents, ensuring data accuracy, and maintaining strict confidentiality. Staying organized and developing efficient filing systems can help manage workload, while attention to detail is crucial for spotting inconsistencies or errors. Regular communication with other departments is also important to clarify any ambiguities and ensure records are properly maintained. Continuous training on privacy regulations and updated record-keeping technologies can also help Record Examiners stay compliant and efficient.

What are the key skills and qualifications needed to thrive as a record examiner, and why are they important?

To thrive as a Record Examiner, you need strong attention to detail, analytical abilities, and a solid understanding of records management or legal compliance, often supported by relevant experience or a degree in a related field. Familiarity with database management systems, electronic records software, and sometimes certifications in records management (such as CRM) are typically required. Excellent organizational skills, discretion, and effective communication set standout professionals apart in this role. These skills and qualities ensure accurate handling, security, and accessibility of important records, which are critical for organizational integrity and legal compliance.

What is a record examiner?

Record Examiners are professionals who review, verify, and maintain various types of records for organizations such as government agencies, courts, or private companies. Their responsibilities often include checking documents for accuracy, ensuring compliance with regulations, and updating databases. They play a crucial role in maintaining the integrity and confidentiality of records and may also respond to information requests or audits. Attention to detail, organizational skills, and knowledge of data management systems are essential for this role.
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Record Examiner jobs near you
Infographic showing various Record Examiner job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, and 3% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $61,362 per year, or $29.5 per hour.

Junior Records Examiner

6k Systems

Winchester, VA • On-site

Full-time, Other

Medical, Dental, Vision, Life, Retirement

Re-posted 7 days ago

Job description

We are looking for professional Junior Records Examiners to join the 6K Team!
JOB RESPONSIBILITIES
Individual will support the Records Automation Section (RAS) of the Federal Bureau of Investigation's (FBI) Information Management Division (IMD) requirement to convert paper records, documents, files, specific digital files and evidentiary materials to an electronic format to enable internal and external customers to efficiently and effectively search the material for pertinent information. Individual will be responsible for performing the following duties:
  • Receiving, Inventory & Indexing (Data Entry) - Conduct inventory of the deposited material and entry of request numbers, file numbers, and section numbers into a tabular listing in the date received order.
  • Document Preparation - Records, documents and /or files are prepared (made ready to be easily scanned by the scanner). Staples and fasteners are removed, torn pages repaired, pages are aligned properly, slip-sheets inserted; some material is placed in plastic sleeves and some material is copied for scanning.
  • Scanning / Re-scan -Individual will scan the material on high speed scanners or when required on desk-top/large document scanners.
  • Manual Quality Assurance (MQA) -Individual will use Quality Assurance (QA) sampling methods to review image clarity, orientation, and the overall quality of the output.
  • Reassembly -Prior to returning the records, documents, and/or files to the central repository, the material must be returned in the condition in which it was received.
  • InputAccel (lA) Output -Individual will monitor system consoles for image "hang-ups," processing anomalies, Optical Character Recognition (OCR) confidence levels, and .TIF, .TXT and PDF quality. Individual will also perform electronic format conversions and OCR-on-demand conversion requests with electronic files if required.
  • Review material for security classifications -After the material has completed the output process, individual will review the scan unit output for security classification levels utilizing specific FBI procured software. The security levels which will be searched are those higher than SECRET and validating material processed as unclassified.
  • Upload/Ship -Individual will upload electronic files to directories, SharePoint sites and prepare material for delivery to the customer. This could include the preparation of media. Individual will load pallets in preparation for shipment.
  • Audit reviews -Audit reviews will be conducted in accordance to government scheduling and standard processing procedures. The reviews will document any type of production processing issues, if required develop a trend analysis, present the trend analysis to management and recommended training options to improve the quality of output.

REQUIREMENTS
  • ACTIVE TOP SECRET SECURITY CLEARANCE
  • Must be able to work shift-work
  • Minimum of one year of related experience
  • Must be able to lift/carry items up to approximately 50lbs
  • Must be able to stand and sit for prolonged periods of time
  • Must be able to conduct a visual review of documents being prepped/scanned

Available Shifts:
2nd Shift: Monday - Thursday; 4:00 p.m. - 2:30 a.m.
The position is located in Winchester, VA. To apply, please send your resume to https://6ksystems.com/careers/
6K Systems, Inc. (6K) provides exceptional Management Consulting, Information Technology and Mission Services to DoD, law enforcement and civilian agencies throughout the United States. In doing so, we utilize industry best practices to develop procedures that ensure compliance, consistency, reliability, and efficiency. As these standards evolve, we improve our level of quality and service to meet new demands.
Consistent with this focus, 6K holds a wide range of accreditations and certifications, including ISO 9001:2008 (Quality Management), ISO 14001:2015 (Environmental Management), ISO 27001:2013 (Security Management), and CMMi Maturity Level 3. 6K is a Microsoft Gold Solution Provider (MSCP, MCSE1, MCDBA, MCSA, MCNPS, MCTS, SA, MCITP, MCTEM).
This focus on quality and commitment to unparalleled customer satisfaction drives 6K to continuous improvement and growth. We are determined to grow our business and customer relationships through integrity, superior performance, and an uncompromising dedication to excellence.
6K offers a competitive salary and a generous benefits package. This package includes medical, dental, vision, life, STD and LTD insurance, and a 401(k) retirement plan.
6K Systems, Inc. is an Equal Opportunity Employer; all qualified applicants are encouraged to apply. EEO/M/F/D/V
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