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Reception Assistant Jobs in Ontario (NOW HIRING)

Aerotek

Administrative Assistant

Thornhill, ON

... service (telephone and reception area) • Greet and hand out applications to all walk in ... • Assist with data entry of personal data updates, starts and finishes in PeopleSoft • ...

Strabag

Provide support with general office administration and reception duties during periods of reduced ... * Assist with front desk coverage, office coordination, and administrative tasks as needed to ...

STRABAG SE

Provide support with general office administration and reception duties during periods of reduced ... * Assist with front desk coverage, office coordination, and administrative tasks as needed to ...

Back in Motion

Administrative Assistant

Ottawa, ON

CA$18.75/hr

ADMINSTRATIVE ASSISTANT Location: Ottawa Position: Administrative Assistant Status: Full-time ... Asap The successful person will be responsible for reception, answering and directing calls ...

McMillan LLP

Office Services Assistant

Ottawa, ON · On-site

CA$23 - CA$25/hr

As an Office Services Assistant, and a member of the National Business Centre & Facilities Team ... In addition, you'll provide Reception coverage, support the Hospitality Concierge Services team ...

New

Tim Hortons

Administrative Assistant

Kanata, ON

CA$18.60/hr

Reception duties, such as answering calls and receiving product orders * Providing support to the on-site corporate office staff * Assist preparing employee agreements and contracts * Performing ...

CMHA Durham

Program Assistant - NPLC

Oshawa, ON · On-site

Reporting to the NPLC Performance Manager, this position provides reception and administrative ... assist the organization in identifying and achieving quality outcomes for client safety. Report ...

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All JobsReception JobsReception Assistant JobsReception Assistant Jobs in Ontario

Reception Assistant information

What does a reception assistant do?

A Reception Assistant is responsible for greeting visitors, answering incoming calls, and providing administrative support at the front desk of an organization. They help manage appointments, handle inquiries, and direct guests to the appropriate departments. Additionally, Reception Assistants may sort mail, maintain visitor logs, and perform light clerical tasks to ensure the smooth operation of the office. Their role is essential in creating a positive first impression and facilitating efficient communication within the workplace.

What are some common challenges a reception assistant might face, and how can they effectively handle them?

Reception Assistants often face challenges such as managing multiple phone lines, handling a high volume of visitors, and addressing unexpected issues like scheduling conflicts. Effective time management, clear communication, and adaptability are key to handling these situations smoothly. Building strong organizational habits and staying calm under pressure will help you provide excellent service and maintain a welcoming environment.

What are the key skills and qualifications needed to thrive as a reception assistant, and why are they important?

To thrive as a Reception Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite and experience with phone systems or appointment scheduling tools are typically required. Excellent communication, professionalism, and a welcoming attitude help you stand out in this customer-facing role. These skills and qualities ensure efficient front-desk operations, positive first impressions, and effective support for both staff and visitors.

What is the difference between Reception Assistant vs Office Clerk?

AspectReception AssistantOffice Clerk
Primary RoleGreeting visitors, answering phones, managing front deskHandling administrative tasks, data entry, filing
Work EnvironmentFront reception area, customer-facingOffice setting, administrative area
Required SkillsCommunication, customer service, organizationData management, organization, basic computer skills
Common CertificationsNone typically required, but customer service experience helpsNone typically required, basic computer skills preferred

While both roles support office operations, a Reception Assistant primarily manages front desk duties and customer interactions, whereas an Office Clerk handles administrative and clerical tasks behind the scenes. The roles often overlap in skills like organization and communication, but their focus areas differ based on the work environment and responsibilities.

Which reception assistant job pays the most?

Reception assistant roles typically offer salaries that vary based on location, experience, and employer. Generally, positions in larger organizations or in regions with a higher cost of living tend to pay more. Advanced skills or certifications can also lead to higher compensation in this field.

What are the most commonly searched types of Reception jobs in Ontario?

The most popular types of Reception jobs in Ontario are:

What cities in Ontario are hiring for Reception Assistant jobs?

Cities in Ontario with the most Reception Assistant job openings:

Reception Assistant jobs near you
Infographic showing various Reception Assistant job openings in Ontario as of August 2026, with employment types broken down into 2% As Needed, 69% Full Time, 26% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Administrative Assistant (Temporary Full-Time Contract)

FIREFLY

Fort Frances, ON • On-site

$26.16 - $29.26/hr

Full-time

Posted 23 days ago

Job description

Are you highly organized and enjoy supporting teams to do their best work? Looking for some casual work?


FIREFLY is seeking an Administrative Assistant to provide administrative support and reception in our Fort Frances location on a temporary full-time three-month contract, with the possibility of an extension. This position will transition to casual after the contract has ended. This role is essential in keeping programs running smoothly and ensuring clients and staff receive timely, responsive support.


About FIREFLY

FIREFLY is a multi-service, non-profit organization committed to strengthening the health and well-being of children, youth, and families. We provide community-based, mental health, and developmental services across Northwestern Ontario in partnership with families, schools, child care centres, and community organizations.


About the Role

As an Administrative Assistant, you will play a key role in supporting daily operations across assigned programs. You will ensure effective communication, coordinate administrative processes, and help maintain a welcoming and organized environment for clients, families, and staff. Reporting to the Executive Assistant, you will:

  • Provide clerical and administrative support to Clinical Managers and frontline staff.
  • Offer reception support, including scheduling appointments, coordinating conference calls, maintaining calendars, and managing incoming calls.
  • Screen and redirect calls appropriately, including responding to urgent or crisis-related inquiries.
  • Attend unit meetings and prepare accurate meeting minutes.
  • Sort and distribute incoming and outgoing mail and maintain office supply inventory.
  • Support office equipment maintenance (copiers, fax machines, postage meter, etc.) including troubleshooting as needed.
  • Assist with agency events, including purchasing supplies and managing receipts and gift cards.
  • Provide flexible coverage for reception and office functions as needed.
  • Attend meetings and training as required.

This is a casual position. Flexibility is required to support program and office needs.

What We're Looking For

Education & Experience

  • College diploma in Business or related field, or an equivalent combination of education and experience.
  • 3-5 years of experience working in a fast-paced office environment.
  • Working knowledge of common office software and systems


Skills & Competencies

  • Strong organization and time management skills
  • Ability to work independently and manage competing priorities
  • Excellent verbal and written communication skills
  • Strong attention to detail and accuracy
  • Ability to maintain confidentiality and exercise sound judgement
  • Problem-solving skills, including the ability to manage conflict and support solutions
  • A collaborative team approach and commitment to FIREFLY's values


Conditions of Employment:

  • Clear Criminal Record Check
  • Ability to manage a reasonable workload with effective prioritization and follow-up
  • Commitment to teamwork while working independently
  • Commitment to delivering high-quality work
  • Ability to support a respectful and safe workplace
  • Commitment to promoting and following FIREFLY's health and safety practice


Why Join FIREFLY?

At FIREFLY, we believe in supporting our staff so they can support our communities. We offer a welcoming, team-focused environment and opportunities for professional growth.


Interested in this position? We encourage you to apply. Applications will be accepted until August 21st, 2026. Only those selected for an interview will be contacted.


FIREFLY does not use artificial intelligence to screen, assess, or select applicants.

Apply