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Reception Assistant Jobs in Oklahoma (NOW HIRING)

Valence Surface Technologies

Office Assistant

Grove, OK

$14 - $18.50/hr

Maintains safe and clean reception area & conference room by complying with procedures, rules, and guidelines. Respects confidentiality in discussing participant/consumer, staff, volunteers and ...

Valence

Office Assistant

Grove, OK · On-site

$14 - $18.50/hr

Maintains safe and clean reception area & conference room by complying with procedures, rules, and guidelines. Respects confidentiality in discussing participant/consumer, staff, volunteers and ...

Valence

Office Assistant

Grove, OK · On-site

$14.50 - $19.25/hr

Maintains safe and clean reception area & conference room by complying with procedures, rules, and guidelines. Respects confidentiality in discussing participant/consumer, staff, volunteers and ...

State of Oklahoma

Executive Assistant

Oklahoma City, OK · On-site

$48K - $52K/yr

... reception services, coordinating meetings, preparing correspondence and other designated duties ... Executive Assistant to Executive Director, Deputy Director, General Counsel, Senior Compliance ...

Sciolex Corporation

Medical Support Assistant

Muskogee, OK · On-site

$15 - $16/hr

Responsibilities The Medical Support Assistant shall perform receptionist functions in support of ... Effectively communicates with internal and external medical providers, reception staff, patients ...

Sciolex Corporation

Medical Support Assistant

Tulsa, OK · On-site

$16 - $17.50/hr

Responsibilities The Medical Support Assistant shall perform receptionist functions in support of ... Effectively communicates with internal and external medical providers, reception staff, patients ...

Sciolex Corporation

Medical Support Assistant

Tulsa, OK · On-site

$16 - $17.50/hr

The Medical Support Assistant shall perform receptionist functions in support of Veterans Health ... Effectively communicates with internal and external medical providers, reception staff, patients ...

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Reception Assistant information

What does a reception assistant do?

A Reception Assistant is responsible for greeting visitors, answering incoming calls, and providing administrative support at the front desk of an organization. They help manage appointments, handle inquiries, and direct guests to the appropriate departments. Additionally, Reception Assistants may sort mail, maintain visitor logs, and perform light clerical tasks to ensure the smooth operation of the office. Their role is essential in creating a positive first impression and facilitating efficient communication within the workplace.

What are some common challenges a reception assistant might face, and how can they effectively handle them?

Reception Assistants often face challenges such as managing multiple phone lines, handling a high volume of visitors, and addressing unexpected issues like scheduling conflicts. Effective time management, clear communication, and adaptability are key to handling these situations smoothly. Building strong organizational habits and staying calm under pressure will help you provide excellent service and maintain a welcoming environment.

What are the key skills and qualifications needed to thrive as a reception assistant, and why are they important?

To thrive as a Reception Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite and experience with phone systems or appointment scheduling tools are typically required. Excellent communication, professionalism, and a welcoming attitude help you stand out in this customer-facing role. These skills and qualities ensure efficient front-desk operations, positive first impressions, and effective support for both staff and visitors.

What is the difference between Reception Assistant vs Office Clerk?

AspectReception AssistantOffice Clerk
Primary RoleGreeting visitors, answering phones, managing front deskHandling administrative tasks, data entry, filing
Work EnvironmentFront reception area, customer-facingOffice setting, administrative area
Required SkillsCommunication, customer service, organizationData management, organization, basic computer skills
Common CertificationsNone typically required, but customer service experience helpsNone typically required, basic computer skills preferred

While both roles support office operations, a Reception Assistant primarily manages front desk duties and customer interactions, whereas an Office Clerk handles administrative and clerical tasks behind the scenes. The roles often overlap in skills like organization and communication, but their focus areas differ based on the work environment and responsibilities.

Which reception assistant job pays the most?

Reception assistant roles typically offer salaries that vary based on location, experience, and employer. Generally, positions in larger organizations or in regions with a higher cost of living tend to pay more. Advanced skills or certifications can also lead to higher compensation in this field.

What are the most commonly searched types of Reception jobs in Oklahoma?

The most popular types of Reception jobs in Oklahoma are:

What cities in Oklahoma are hiring for Reception Assistant jobs?

Cities in Oklahoma with the most Reception Assistant job openings:

Reception Assistant jobs near you
Infographic showing various Reception Assistant job openings in Oklahoma as of August 2026, with employment types broken down into 2% As Needed, 73% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Office Assistant

Valence Surface Technologies

Grove, OK

$14 - $18.50/hr

Full-time

Posted 6 days ago

Valence Surface Technologies rating

6.4

Company rating: 6.4 out of 10

Based on 16 frontline employees who took The Breakroom Quiz

Job description

  • Welcomes visitors by greeting them, in person or on the phone; answering or referring inquiries or take message and email when needed.
  • Directs visitors to the appropriate company personnel; making sure all visitors, contractors and customers entering the
    building sign in and are given badges.
  • Maintains safe and clean reception area & conference room by complying with procedures, rules, and guidelines.
    Respects confidentiality in discussing participant/consumer, staff, volunteers and organizational
    matters.
  • Orders non-Purchase Order items and meals when needed
  • Review weekly UPS and FedEx invoices 
  • Ensure invoices received by mail are processed correctly
  • Sort and distribute mail to appropriate departments.
  • Schedules conference rooms for meetings, visitors, and interviews.
  • Prepare documents to be scanned by removing staples, paper clips, etc.
  • Scan documents into electronic database as directed by the company.
  • Ensure the scanned documents are legible before submitting them in the electronic database.
  • Report any maintenance or repairs needed on the copiers/printers/scanners to the appropriate outsourced company.
  • Perform other duties as assigned.

What Valence Surface Technologies employees say

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