Punch List Coordinator Jobs (NOW HIRING)

Capitan Construction is seeking ahands-on, highly organized assistant superintendent/project coordinatorto help keep our commercial construction projects moving efficiently from start to finish.

This is a field-focused role for a proactive construction professional who takes ownership, solves problems, and stays ahead of the work. You'll serve as the project manager's boots on the ground, coordinating subcontractors, crews, materials, schedules, jobsite conditions, quality control, and punch-list items across multiple active projects.

We're looking for someone who doesn't wait to be told what needs to happen next. You anticipate needs, follow up, identify problems early, and communicate clearly when an issue could impact cost, quality, scope, schedule, or the customer. Simply put: your job is to keep projects organized, professional, and moving forward.

Primary Responsibilities:

Field Coordination and Project Execution

Coordinate daily field activities across multiple active projects

Confirm subcontractor and internal crew schedules before scheduled work

Verify jobsites are ready before crews and subcontractors arrive.

Coordinate access, staging, deliveries, equipment, and other field requirements

Communicate daily priorities and schedule expectations to field personnel

Visit active projects regularly to verify progress and identify issues.

Keep project managers informed of schedule changes, delays, field conflicts, and decisions requiring their involvement.

Proactively identify upcoming project needs rather than waiting for problems to occur.

Subcontractor Coordination

Maintain regular communication with subcontractors regarding schedules and project requirements

Confirm subcontractors have the necessary information, materials, access, and site conditions to perform their work.

Verify subcontractor work is progressing according to schedule and scope

Immediately escalate scope conflicts, quality concerns, delays, or potential change order conditions to the project manager

Coordinate return visits, corrections, and punch list work when required

Materials and Procurement Coordination

Track critical materials and equipment needed for active projects

Confirm material orders and anticipated delivery dates with the project manager and office

Verify deliveries arrive when expected and contain the correct materials.

Coordinate material pickup or delivery when necessary

Identify missing, damaged, incorrect, or delayed materials before they impact the construction schedule.

Maintain awareness of what materials are required for upcoming phases of each assigned project

Schedule Management

Maintain a clear understanding of the current schedule for every assigned project

Confirm upcoming trades and activities several days in advance.

Identify potential scheduling conflicts before they create delays

Coordinate schedule adjustments with project managers, subcontractors, suppliers, and internal crews

Provide project managers with accurate field updates so customers can receive timely and reliable information

Quality Control

Regularly inspect work in progress for workmanship and compliance with Capitan Construction standards.

Compare completed work against project scopes, plans, specifications, and project manager direction

Document deficiencies and coordinate corrections

Create and manage punch lists

Verify punch list items are completed before requesting final project manager inspection

Help ensure jobsites are clean, professional, organized, and customer-ready.

Project Documentation and Communication

Take clear progress photographs and maintain appropriate project documentation.

Provide concise field updates to project managers

Document delays, changed conditions, damage, subcontractor issues, and other significant field events

Communicate immediately when a condition may affect cost, schedule, quality, or customer expectations.

Assist with project closeout documentation as required

What This Position Owns

The Assistant Superintendent/Project Coordinator should ultimately become the person the Project Manager can rely on to answer:

Is the crew there?

Is the subcontractor confirmed?

Did the material arrive?

Is the job ready for tomorrow?

Are we on schedule?

Is the work being performed correctly?

What is holding us up?

What needs to happen next?

Is the punch list complete?

The expectation is that the project manager shouldnot need to personally visit a project simply to determine its status.

What Remains With the Project Manager

This position supports the project manager but does not replace the project manager.

Project managers will continue to own:

Primary customer relationships

Initial project and RFP site walks

Measurements and scope development

Estimating and pricing

Proposal development

Contract and scope decisions

Project financial performance

Approval of significant changes

Customer communication involving major schedule, scope, or cost issues

Strategic project planning

Final customer and quality control walks

The Assistant Superintendent/Project Coordinator handles the day-to-day execution so the Project Manager can spend more time onestimating, customer relationships, preconstruction, planning, and developing additional work.

Office Hours: Monday-Friday, 7:30 a.m.-4:30 p.m., with occasional Saturdays as business needs require.