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Public Records Jobs in Oregon (NOW HIRING)

GovernmentJobs.com

City Recorder

Portland, OR · On-site

... to public records requests, improve processes, enhance digital records systems and maintain compliance with state records retention and public record requirements. * Collaborate across City ...

City Of Tigard

City Recorder

Portland, OR · On-site

$88K - $115K/yr

... to public records requests, improve processes, enhance digital records systems and maintain compliance with state records retention and public record requirements. * Collaborate across City ...

City of Tigard

City Recorder

Portland, OR · Hybrid

$88K - $115K/yr

... public records requests, improve processes, enhance digital records systems and maintain compliance with state records retention and public record requirements. Collaborate across City departments ...

Da Francesco's

Public Safety Coverage Editor

Portland, OR · On-site

$75K - $95K/yr

Prior management experience with a track record of coaching journalists to do their best work ... A strong understanding of public records law and data - and how they can elevate both breaking and ...

City of Tigard, OR

City Recorder

Tigard, OR · On-site

$88K - $115K/yr

... to public records requests, improve processes, enhance digital records systems and maintain compliance with state records retention and public record requirements. * Collaborate across City ...

Wacounty

Public Safety Crime Analyst

Hillsboro, OR · On-site

$90K - $110K/yr

Prepare technical responses to external information requests, including public records inquiries. IdealKnowledge, Skills, and Abilities (KSAs): Knowledge of: * Principles of crime analysis, crime ...

LJK INVESTIGATIONS LLC

Private Investigator

Salem, OR · On-site

$24 - $27/hr

Research public records to gather information for a criminal defense case * Ensure that all investigations are conducted in accordance with legal and ethical standards * Provide clear and concise ...

Clackamas County

Criminal Records Specialist

Oregon City, OR · On-site

$27.22 - $34.48/hr

Clackamas County employees work to serve the public and enrich our community. Clackamas County is ... The Records Unit is a 24/7 unit, which handles many of the Sheriff's Office phone calls from both ...

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$38.6K

$72.9K

$117.4K

How much do public records jobs pay per year?

As of Aug 27, 2026, the average yearly pay for public records in Oregon is $72,906.00, according to ZipRecruiter salary data. Most workers in this role earn between $55,500.00 and $85,100.00 per year, depending on experience, location, and employer.

What is a public records job?

A Public Records job involves managing, processing, and providing access to official documents and information maintained by government agencies or other organizations. Professionals in this field ensure compliance with public records laws, respond to information requests, and maintain accurate and organized records. They may work with legal teams, journalists, or the general public to facilitate transparency and open access to information.

What are the typical daily responsibilities of someone working in public records?

Professionals in Public Records are responsible for reviewing, organizing, and processing requests for government or agency records, ensuring compliance with privacy laws and organizational policies. Their day often includes managing electronic databases, responding to inquiries from citizens or legal entities, and maintaining up-to-date records. Collaboration with other departments and providing guidance on records retention or disclosure procedures is also common. This dynamic role requires balancing efficiency, accuracy, and confidentiality while supporting transparency and public access to information.

What are the key skills and qualifications needed to thrive in the public records position, and why are they important?

To thrive as a Public Records Specialist, you need strong attention to detail, organizational skills, and experience with records management or information governance, often backed by a degree in library science, public administration, or a related field. Proficiency with public records management systems, database software, and sometimes knowledge of FOIA or open records regulations is crucial. Excellent communication, problem-solving abilities, and discretion are essential soft skills for interfacing with the public and handling sensitive information. These competencies ensure the accurate, timely, and legal processing of record requests, which promotes transparency and trust in public institutions.

What are the most commonly searched types of Public Records jobs in Oregon?

The most popular types of Public Records jobs in Oregon are:

What are popular job titles related to Public Records jobs in Oregon?

For Public Records jobs in Oregon, the most frequently searched job titles are:

What job categories do people searching Public Records jobs in Oregon look for?

The top searched job categories for Public Records jobs in Oregon are:

What cities in Oregon are hiring for Public Records jobs?

Cities in Oregon with the most Public Records job openings:

Public Records jobs near you
Infographic showing various Public Records job openings in Oregon as of August 2026, with employment types broken down into 83% Full Time, 13% Part Time, 2% Temporary, and 2% Contract. Highlights an 97% In-person, and 3% Remote job distribution, with an average salary of $72,906 per year, or $35.1 per hour.

Record Management Coordinator (Office Specialist 2)

Hillsboro, OR • On-site

State of Oregon
Public Administration • 10K+ employees

8.2

Company rating: 8.2 out of 10

Based on 86 frontline employees who took The Breakroom Quiz

4th of 50 rated states

Great coworkers

People enjoy working here

Good employer

Learn more about State of Oregonexternal

$3.5K - $4.7K/wk

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 12 days ago

Job description

Initial Posting Date:
08/13/2026
Application Deadline:
08/20/2026
Agency:
Oregon Health Authority
Salary Range:
$3,515 - $4,738
Position Type:
Employee
Position Title:
Record Management Coordinator (Office Specialist 2)
Job Description:
If this opportunity aligns with your strengths, background, and commitment to fostering inclusivity, we encourage you to apply! At the Oregon Health Authority (OHA), we value diversity and encourage applicants from all backgrounds and experiences to help us build a stronger, more equitable future for all.
Opportunity Awaits, Apply Today! - Record Management Coordinator (Office Specialist 2)
The Oregon Health Authority (OHA), Public Health Division (PHD), Oregon State Public Health Laboratory (OSPHL) is seeking a Record Management Coordinator (Office Specialist 2) to support critical records and specimen management functions within the laboratory.
In this role, you will respond to and track requests for patient records, public records, information, and laboratory data, while also monitoring and managing requests for laboratory specimens from research groups, individuals, and public health partners-ensuring each specimen is released according to established procedures. You will handle inquiries from staff regarding retention requirements for records or specimens and provide guidance on records management practices. This position also assists in updating OSPHL's records management policies, procedures, and training; ensures all laboratory, personnel, and employee health records are managed and destroyed in compliance with state and federal public records laws, accreditation standards, and OHA/DHS HR policies; and supports HIPAA compliance by following up on and reporting disclosures according to Information Security and Privacy Office (ISPO) policies.
For a full review of the position description, please click here
What We Are Looking For
Minimum Qualifications: These qualifications must be reflected in your application for consideration.
  • Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents OR
  • An associate degree in any field OR
  • An equivalent combination of education and experience.
Desired Attributes: The following are desired attributes that we have identified as key to success for this role at OHA. These are the attributes we are looking for in our top candidate. If you possess any of these attributes, please highlight them in your application, resume, and address specifically in your cover letter.
  • Experience with records management practices, including applying retention schedules, managing the full record lifecycle, and establishing or maintaining organized filing systems.
  • Knowledge of record retention requirements and secure record destruction processes to ensure compliance and proper safeguarding of sensitive documents.
  • Familiarity with electronic records management systems and the ability to support digital recordkeeping workflows.
  • Experience handling protected information, including sensitive or protected health information, with a strong commitment to confidentiality and data security.
  • Skill in responding to records or public records requests in a timely, accurate, and customer-focused manner.
Preference Statement: Preference will be given to candidates possessing more years of experience and meeting more of the desired attributes.
Application Guidance
Your candidate profile and application are your opportunity to showcase your skills and interest in this role. Submissions will be reviewed for clarity, consistency, and communication skills, and for alignment with the guidance provided below:
Submission Requirements:
  • Resume - Attach your current resume that clearly outlines your education and work experience relevant to this position.
  • Cover Letter (Required) - A cover letter is required. Failure to upload any of the required documents will result in your application being disqualified.
  • Supplemental Questions - Answer all supplemental questions completely and accurately.
  • Final Check! - Before submitting, confirm that all required materials are included, and your Workday Job History is current. The information in your application will be used to complete an Equal Pay Analysis to determine salary placement upon hire. Visit the Equal Pay Analysis Webpage for more information.
How to Apply:
  • External Candidates: Visit the State of Oregon job opportunities webpage or click the "Apply" tab above to submit your application, following all submission requirements.
  • Internal Candidates: Current State of Oregon employees must apply through their employee Workday login, following all submission requirements.
After You Apply:
  • Complete any pending tasks in Workday under "My Applications" prior to the application deadline.
  • Check your email (including junk folder) and Workday inbox regularly for updates on your application.
Reminders:
  • Eligible veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. To protect your information and ensure correct processing, please follow the instructions for submitting your Veterans' Preference documentation.
  • Please download and save a copy of this job announcement and linked position description, as it is not available after the application deadline.
About the Team & Benefits of Joining
We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate with a team of bright individuals to work with and learn from.
If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you. We also offer a competitive benefits package including:
  • Excellent, low-cost medical, vision, and dental coverage for you and your family.
  • Optional benefits like life insurance, disability coverage, deferred compensation, and FSA options for health and childcare.
  • Generous paid time off: 11 holidays, 3 personal days, monthly sick leave, and vacation accrual starting at 8 hours/month.
  • Potential eligibility for the Public Service Loan Forgiveness Program.
  • Retirement security through Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).
  • Training and development opportunities to grow your career with the State of Oregon.
Additional Details
  • This announcement is for one, full-time, permanent, SEIU represented, Record Management Coordinator (Office Specialist 2) position based in Hillsboro, Oregon.
  • This is an in-office position. "Review Section 4: Working Conditions" in the position description (linked above) for more information.
  • Employment is contingent upon a criminal records check that meets OHA criteria at the time of hire and throughout employment.
  • The salary listed is the non-PERS qualifying range. If the successful candidate qualifies for PERS, the salary range will increase by 6.95%. For more information, see the Classification and Compensation page.
  • The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an education institution during the application process.
  • This position does not provide visa sponsorship. Within three days of hire, you will be required to complete I-9 documentation and confirm authorization to work in the United States. OHA will use E-Verify to verify work authorization. If your employment eligibility depends on sponsorship now or in the future, you will not meet the requirements for this position.
  • We evaluate candidates based on their own skills and experience. Unless explicitly approved, outside resources - including Artificial Intelligence (AI) tools - are not permitted during assessments or interviews. Use of unauthorized resources will disqualify a candidate from further consideration.

Contact Information
Recruiter: Elizabeth Chine
Email: Elizabeth.Chine@oha.oregon.gov
Phone (text friendly): 971-718-1114
Accommodation Requests (ADA): OHA provides reasonable accommodations under the ADA, which may include alternative formats of materials or language support. If you need an accommodation to apply for this position or participate in the selection process, please contact the recruiter listed above.
Helpful Links & Resources
How to Set Job Alerts | Workday Applicant FAQ | Oregon Health Authority | Facebook | Instagram | LinkedIn | Veterans Resources | What You Need to Know to Get the Job
The Oregon Health Authority is an affirmative action and equal opportunity employer, committed to fair employment practices and pay equity for all employees. We do not discriminate based on protected class - including race, sex, veteran status, disability, age, color, religion, national origin, marital status, or sexual orientation - and does not screen applicants based on current or past compensation. Salary is determined through a fair review of your education, experience, and training as it relates to the position.
OHA is an anti-racist organization working to eliminate health inequities and dismantle structural barriers that impact underserved communities. Join us in advancing our Strategic Plan and building a more equitable Oregon.
State of Oregon logo

About State of Oregon

Sourced by ZipRecruiter

Not a traditional company, the State of Oregon is a governmental entity that serves the citizens of Oregon, United States. Based in the capital city of Salem, its industry spans a wide range of public services from health care, education, and transportation, to natural resources, housing, and public safety. Founded with the admission of Oregon to the Union in 1859, it operates on the judicious use of finite resources to enhance the quality of life for present and future generation. Its primary mission is to serve the public through their core values of integrity, accountability, excellence, and equity.

Industry

Public administration

Company size

10,000+ Employees

Headquarters location

Salem, OR, US

Year founded

1859

Social media

Twitter

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