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Proposal Operations Manager Jobs in Texas (NOW HIRING)

SLSCO

Proposal Manager

Galveston, TX · On-site

This position will be highly visible and will work closely with SLS executive leadership, Division leads, capture professionals, and operations management and personnel. The Proposal Manager will ...

Anadarko

Operations Manager

Houston, TX · On-site

Travel to areas of responsibility on an as required basis to manage and co-ordinate ongoing and ... proposal preparation and marketing efforts in support of Area operations and general DTS Tooling ...

SiteLine Services

Operations Manager

Abilene, TX · On-site

The Operations Manager is responsible for assisting in development of a Strategic Business Plan ... proposals are well understood, well planned, sold on value, with a cost structure that supports ...

CONVERGINT TECHNOLOGIES

Operations Manager

Houston, TX

$170K/yr

... proposals and bookings. * Coach, council and train the Operations force to improve individual ... Strong management skills related to Project Management. * Leadership Orientation - Actively seeks ...

SBM Management Services LP

Operations Manager

Irving, TX · On-site

$65K - $70K/yr

Operations Manager NOW HIRING: Operations Manager Compensation: $65,000-$70,000 per year Job ... Coordinates program specifications, requirements for proposals and contracts, and associated ...

Convergint

Operations Manager

Houston, TX · On-site

$60.66 - $100.08/hr

... proposals and bookings. * Coach, council and train the Operations force to improve individual ... Strong management skills related to Project Management. * Leadership Orientation - Actively seeks ...

EHC

Division Operations Manager

Dallas, TX · On-site

They also will play a key role in developing proposals, negotiating contracts, and staying informed ... Current operational responsibility at district manager level or equivalent * BS or BA (preferred)

Loenbro

Proposal Manager

Austin, TX · On-site +1

Proposal Manager Company: Loenbro, LLC Business Unit/Department: Sales Location: Various Employment ... This role partners closely with sales, preconstruction, operations, and executives to build winning ...

Clean Harbors

Operations Manager

Baytown, TX · On-site

Clean Harbors is looking for a Field Service Operations Manager in Baytown, TX to join their safety ... Participates in developing, and reviews project proposal or plan, determining time frame, funding ...

Clean Harbors

Operations Manager

Baytown, TX · On-site

Clean Harbors is looking for a Field Service Operations Manager in Baytown, TX to join their safety ... Participates in developing, and reviews project proposal or plan, determining time frame, funding ...

CleanHarbors

Operations Manager

Baytown, TX · On-site

Clean Harbors is looking for a Field Service Operations Manager in Baytown, TX to join their safety ... Participates in developing, and reviews project proposal or plan, determining time frame, funding ...

Clean Harbors

Operations Manager

Deer Park, TX · On-site

$143K/yr

HPC-Industrial , powered by Clean Harbors, is looking for an Operations Manager to join their ... Participates in developing, and reviews project proposal or plan, determining time frame, funding ...

Clean Harbors

Operations Manager

Clute, TX · On-site

$159K/yr

HPC-Industrial , powered by Clean Harbors, is looking for an Operations Manager to join their ... Participates in developing, and reviews project proposal or plan, determining time frame, funding ...

Clean Harbors

Operations Manager

Baytown, TX · On-site

$151K/yr

Clean Harbors is looking for a Field Service Operations Manager in Baytown, TX to join their safety ... reviews project proposal or plan, determining time frame, funding limitations, procedures for ...

Clean Harbors

Operations Manager

Clute, TX · On-site

HPC-Industrial , powered by Clean Harbors, is looking for an Operations Manager to join their ... Participates in developing, and reviews project proposal or plan, determining time frame, funding ...

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Proposal Operations Manager information

What does a Proposal Operations Manager do?

A Proposal Operations Manager oversees the end-to-end process of creating, managing, and submitting business proposals, typically in response to client requests or competitive bids. They coordinate cross-functional teams, manage timelines, ensure compliance with requirements, and optimize proposal operations for efficiency and effectiveness. Their role is critical in ensuring proposals are compelling, accurate, and submitted on time, ultimately increasing the organization’s chances of winning new business.

What is the difference between Proposal Operations Manager vs Proposal Coordinator?

AspectProposal Operations ManagerProposal Coordinator
ResponsibilitiesOversees proposal process, manages teams, ensures compliance, and streamlines operationsAssists in preparing proposal documents, coordinates schedules, and supports proposal development
Required SkillsProject management, leadership, compliance knowledge, communicationDetail-oriented, organization, communication, document management
Work EnvironmentManagement level, cross-department collaboration, strategic focusSupport role, administrative tasks, team collaboration
Common UsageUsed in large organizations with complex proposalsUsed in both small and large organizations for proposal support

The Proposal Operations Manager and Proposal Coordinator roles both involve supporting proposal development, but the manager oversees the entire process and manages teams, while the coordinator provides administrative support. The manager's role is more strategic and leadership-focused, whereas the coordinator handles day-to-day tasks to ensure timely proposal submission.

What are the key skills and qualifications needed to thrive as a Proposal Operations Manager, and why are they important?

To thrive as a Proposal Operations Manager, you need expertise in proposal management, project coordination, and a solid understanding of business development processes, often supported by a bachelor’s degree in business or a related field. Familiarity with proposal automation tools (such as RFPIO, Loopio, or Qvidian), CRM systems, and document management platforms is typically required. Exceptional organizational skills, attention to detail, and effective communication make candidates stand out in this role. These abilities are crucial for ensuring timely, high-quality proposal submissions that increase win rates and support business growth.

How does a Proposal Operations Manager typically collaborate with cross-functional teams during the proposal development process?

A Proposal Operations Manager works closely with cross-functional teams such as sales, subject matter experts, legal, and finance to coordinate and streamline the proposal development process. They facilitate meetings, gather necessary information, and ensure all stakeholders are aligned on deadlines and requirements. Effective communication and project management skills are essential, as the manager acts as a central point of contact, resolving issues and maintaining workflow efficiency. This collaborative approach ensures that proposals are accurate, compliant, and tailored to meet client needs.

How much does a proposal manager make?

A proposal operations manager typically earns between $70,000 and $130,000 annually, depending on experience, industry, and location. They often require strong project management skills and familiarity with proposal software tools to succeed in the role.

What does a proposal manager do?

A proposal operations manager oversees the development and submission of proposals to secure business contracts. They coordinate with sales, technical teams, and management to ensure proposals meet client requirements, are compliant, and are delivered on time, often using tools like proposal management software. Strong project management and communication skills are essential in this role.
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Infographic showing various Proposal Operations Manager job openings in Texas as of May 2026, with employment types broken down into 62% Full Time, 32% Part Time, 3% Temporary, and 3% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution.
Proposal & Operations Coordinator

Proposal & Operations Coordinator

Omni Special Services, LLC

Houston, TX • On-site

Full-time

Medical, Dental, Vision, PTO

Posted 10 days ago

Job description

About Omni Special Services

Omni Special Services is a growing specialty services contractor known for disciplined execution, strong client relationships, and a commitment to doing work the right way. As we continue to grow, we are building a professional, scalable operations and preconstruction team to support consistent, high‐quality delivery.

Position Overview

We are seeking a highly organized, detail‐driven Proposal & Operations Coordinator to support both proposal/estimating efforts and operational administration.

This role is the execution backbone of our proposal and operational processes. You will be responsible for preparing estimates, assembling complete proposal packages, and ensuring projects transition smoothly from award to execution through strong documentation and coordination.

While this role may support estimating or proposal-related activities, it is not a sales position and does not carry final pricing authority. All pricing decisions remain with company leadership. The primary emphasis of this role is on accuracy, completeness, and effective execution.

Key Responsibilities

Estimating & Proposal Execution

  • Review RFQs, RFPs, ITBs, drawings, specifications, and addenda
  • Perform drawing takeoffs
  • Enter takeoff and scope data into company templates
  • Track and incorporate addenda or scope changes into estimates
  • Identify unclear scope items or potential risks and flag for review
  • Assemble full proposal packages, including:
    • Scope narratives
    • Required administrative forms and exhibits
  • Ensure proposal compliance with all bid instructions
  • Execute proposal submissions (portal or email) after leadership approval
  • Save and organize final submitted proposal files

Project Controls Administration

This role supports a clean transition into operations by managing project documentation and administrative setup.

  • Create project folders and standardized file structures
  • Compile and submit project startup documentation to clients, including:
    • Safety plans and site‐specific requirements
    • Badging and site‐access paperwork
    • Project insurance certificate requests
    • Enroll and manage documents for Controlled Insurance Programs (CIP)
  • Compile and submit all certified payroll reports
  • Assist with reviewing weekly timesheets submitted by field teams in coordination with the Operations Manager
  • Coordinate project material needs based on schedules and relay requirements to material drivers
  • Intake and manage field documentation

Qualifications

  • Experience reading construction drawings and specifications
  • Experience performing quantity takeoffs and preparing estimates
  • Strong attention to detail and ability to manage deadlines
  • Excellent organizational and documentation skills
  • Comfort working across estimating, operations, and administration
  • Experience in compiling and submitting certified payroll reports
  • Proficiency with Word, Excel, PDFs, and other document management tools
  • Construction or specialty services background preferred

Please submit your resume and a brief summary of your experience.

Company Description

We are a professional commercial cleaning company serving a variety of businesses across the Houston and Austin areas. Our mission is to deliver top-quality services with a focus on safety, reliability, professionalism, and customer satisfaction.