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Property Manager Virtual Assistant Jobs in Minnesota

Shelter Corporation

Assistant Property Manager

Stillwater, MN · On-site

$19.25 - $26.25/hr

Position Summary & Primary Responsibilities The Assistant Real Estate Manager supports the Real ... Maintaining accurate records within property management systems * Assisting with reporting on ...

Konik

Property Manager

Saint Paul, MN · On-site

Prepare and monitor operating budgets, track expenses, review invoices, and assist with forecasting ... Property Manager Qualifications: * 3+ years of commercial property management experience, including ...

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Property Manager Virtual Assistant information

What is the difference between Property Manager Virtual Assistant vs Leasing Agent?

AspectProperty Manager Virtual AssistantLeasing Agent
CredentialsBasic administrative skills, familiarity with property management softwareReal estate license or certification often required
Work EnvironmentRemote, administrative support roleOn-site or remote, customer-facing role
Employer & IndustryProperty management companies, landlordsReal estate brokerages, property management firms
Search & Comparison IntentAdministrative support, virtual property managementProperty leasing, rental process

The Property Manager Virtual Assistant primarily handles administrative tasks remotely, supporting property management operations. In contrast, a Leasing Agent focuses on showing properties and securing tenants, often requiring real estate licensing. While both roles serve the property industry, their responsibilities and credentials differ significantly, catering to different aspects of property management and leasing processes.

What is a property manager virtual assistant?

Property Manager Virtual Assistants are remote professionals who assist property managers and real estate companies with a variety of administrative and operational tasks. Their duties often include responding to tenant inquiries, managing rental listings, handling maintenance requests, scheduling appointments, and processing rental applications. By working virtually, they help streamline property management processes, improve tenant communication, and allow property managers to focus on higher-level tasks. These assistants are especially valuable for managing multiple properties or supporting busy property management businesses.

What are some common challenges faced by property manager virtual assistants, and how can they be effectively addressed?

Property Manager Virtual Assistants often encounter challenges such as managing multiple properties across different time zones, handling urgent maintenance requests remotely, and coordinating with tenants, vendors, and property owners. To address these challenges, strong organizational skills, proficiency with property management software, and effective communication are essential. Setting clear expectations with all parties and utilizing collaborative tools can help streamline workflows, improve response times, and ensure smooth operations. Regular check-ins with property managers and ongoing training on industry best practices also contribute to overcoming common hurdles.

What are the key skills and qualifications needed to thrive as a property manager virtual assistant?

To thrive as a Property Manager Virtual Assistant, you need strong organizational skills, familiarity with property management processes, and experience in administrative support, often supported by relevant training or virtual assistant certifications. Proficiency in property management software (like AppFolio or Buildium), CRM platforms, and tools for scheduling and communication (such as Google Workspace or Slack) is typically required. Excellent communication, problem-solving abilities, and attention to detail are essential soft skills for this role. These competencies ensure smooth property operations, effective tenant relations, and efficient remote support for property managers.
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What job categories do people searching Property Manager Virtual Assistant jobs in Minnesota look for? The top searched job categories for Property Manager Virtual Assistant jobs in Minnesota are:
What cities in Minnesota are hiring for Property Manager Virtual Assistant jobs? Cities in Minnesota with the most Property Manager Virtual Assistant job openings:
Property Manager Virtual Assistant jobs near you

Assistant Property Manager

Shelter Corporation

Stillwater, MN • On-site

$19.25 - $26.25/hr

Full-time

This job post has expired today. Applications are no longer accepted.

Job description

Position Summary & Primary Responsibilities

The Assistant Real Estate Manager supports the Real Estate Manager in the daily operations of assigned communities, including financial administration, compliance, leasing support, and resident relations. This role serves as a key operational partner and ensures consistency across leasing, collections, and compliance functions.

In addition, this position is responsible for the following:

  • Supporting daily office operations and ensuring consistent coverage
  • Assisting with workflows, policies, and acting in the Real Estate Manager role as needed
  • Processing rent payments and maintaining accurate resident ledgers
  • Managing delinquency, notices, and payment plans in alignment with company policy
  • Assisting with eviction processes and monthly financial reporting
  • Supporting compliance with LIHTC, HUD, and Section 8 program requirements
  • Processing certifications and maintaining audit-ready resident files
  • Processing applications, leases, move-ins, and move-outs
  • Supporting leasing efforts, follow-ups, and occupancy goals
  • Responding to resident concerns and assisting with conflict resolution
  • Ensuring timely communication and delivery of notices
  • Coordinating with maintenance on work orders and unit turns
  • Tracking work orders and supporting vendor coordination as needed
  • Maintaining accurate records within property management systems
  • Assisting with reporting on occupancy, delinquency, and compliance metrics
  • Supporting team training and reinforcing operational expectations
  • Performing additional duties and special projects as assigned

Education & Experience

  • High school diploma or equivalent required
  • 3-5+ years of affordable housing experience
  • 3+ years HUD experience in project-based Section 8 compliance
  • Experience with leasing, collections, and compliance processes
  • Experience with Yardi or similar property management systems preferred

Knowledge, Skills & Abilities

  • Strong organizational and time management skills
  • Effective communication and customer service skills
  • Ability to manage multiple tasks and priorities
  • Attention to detail, particularly in financials and compliance
  • Professional demeanor and conduct
  • Ability to work independently and as part of a team
  • Proficiency in Microsoft Office Suite and property management systems

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