Project Manager Virtual Assistant Jobs in Utah (NOW HIRING)

JACKSON LEROY was founded with the vision of building homes that matterto clients, to our environment, and to the community. We are committed to making the creation of a new home an exceptional experience. Our focus is not only to build award winning homes, but to also build lasting, meaningful relationships with everyone we interact with along the way.

THE ASSISTANT PROJECT MANAGER
IS responsible for creating an exceptional home building experience for Jackson LeRoy clients. Your main objective as an Assistant Project Manager is to provide extraordinary customer service through continual communication and quality control. As the Project Managers assistant, you will have the opportunity to own certain aspects of Jackson LeRoys largest projects. Problem solving and collaboration are key qualities of successful Assistant Project Managers. Your success will be measured by the way to work with the Project Managers in keeping our customers extremely satisfied. You will ensure our homes are built using the best construction techniques and practices. You will be expected to market Jackson LeRoy to prospective future clients by representing the company in a professional and courteous manner at all times.

THE ASSISTANT PROJECT MANAGER WILL be responsible for the following tasks, duties, and responsibilities:

CLIENT RELATIONS

• Create an exceptional home building experience for Jackson LeRoy clients
• Communicate with lead Project Manager daily
• At the direction of the lead Project Manager, provide information for weekly progress update
• Assist with a weekly job site meeting with the homeowner
  • With the lead Project Manager create and distribute a meeting agenda prior to meeting
  • Maintain meeting minutes
  • Follow-up meeting by distributing Action Item List
  • Update and review five week look ahead schedule with the lead Project Manager
  • Cross reference five week look ahead schedule with overall job schedule and update the completion date if necessary
  • Review project budget and communicate budgetary updates and forecasted amounts

ASSISTANT SUPERVISION

• Work with the lead Project Manager to complete the items on the pre-construction checklist (see checklist in in project binder)
• Spend as much time as required at the jobsite daily to maintain quality, schedules, and cleanliness
• Assist with a weekly onsite progress meeting with the homeowner
• Assist with regular onsite interaction of production team, designers, architects, and homeowners
• Under the direction of the lead Project Manager schedule and project updates to be distributed weekly to management and clients
• Update the project schedule and related action items
• Work with the lead Project Manager to coordinate trade contractors schedules and interface with field to coordinate work
• Under the direction of the lead Project Manager act as liaison with suppliers and trade professionals
• Ensure all necessary project specifications, selections, and plans are communicated to field personnel and trade professionals
• Review, approve, and code all trade professional invoices weekly by the end of the day on Tuesday
• Invoices should be coded in accordance with the forecasted budgets
• Assist in coordinating forecasted budget amount updates with the Project Financial Manager
• Coordinate carpenters and job site assistants work as needed
• Approve carpenters and job site assistants timecards and confirm accurate cost codes are used
• Ensure warranty work is promptly assigned and thoroughly completed
• Under the direction of the lead Project Manager schedule necessary inspections
• Maintain harmonious working relationships with co-workers, clients, vendors, trade professionals, and any other external resources
• Working with the lead Project Manager complete items on the post construction checklist (see checklist in project binder)

THE ASSISTANT PROJECT MANAGER MUST HAVE

• 3-5 years of project management experience in the residential construction and remodeling industry
• Experience in managing multiple projects simultaneously, meeting deadlines, procuring materials, and working with subcontractors, vendors and clients
• Organized, self-motivated, able to work independently, with a commitment to excellence
• Proficiency with Microsoft Office and Microsoft Excel
• Excellent interpersonal, communication and customer relation skills

A SUCCESSFUL ASSISTANT PROJECT MANAGER WILL meet the following goals:

• Exceed clients expectations on every project
• Average a score of 4 or better on project surveys
• Maintain an organized and professional job site
• Communicate effectively with clients
• Communicate effectively with trade professionals
• Manage clients expectations of the job schedule
• Resolve and address problems effectively
• Follow through on all commitments
• Complete action item lists in a timely manner