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Project Coordinator Executive Assistant Jobs (NOW HIRING)

Kilroy Realty Corporation

Executive Assistant & Project Coordinator Job Category : Administrative Requisition Number : EXECU001126 * Posted : August 13, 2026 * Full-Time Locations Showing 1 location Description About the ...

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How much do project coordinator executive assistant jobs pay per hour?

As of Sep 14, 2026, the average hourly pay for project coordinator executive assistant in the United States is $33.16, according to ZipRecruiter salary data. Most workers in this role earn between $28.85 and $32.69 per hour, depending on experience, location, and employer.

What does a project coordinator executive assistant do?

A Project Coordinator Executive Assistant manages both administrative and project-related tasks to support executives and project teams. Their responsibilities often include scheduling meetings, maintaining project timelines, preparing reports, and facilitating communication between departments. They help ensure that projects stay on track by coordinating resources, tracking progress, and handling logistics. This dual role requires strong organizational, communication, and multitasking skills to effectively bridge the gap between executive support and project management.

What are the key skills and qualifications needed to thrive as a project coordinator executive assistant?

To excel as a Project Coordinator Executive Assistant, you need strong organizational abilities, attention to detail, and a background in administration or business, often supported by a relevant degree or equivalent experience. Familiarity with project management tools (such as Microsoft Project, Asana, or Trello), calendar management systems, and proficiency in Microsoft Office Suite are typically required. Excellent communication, multitasking, and problem-solving skills help you collaborate effectively and adapt to changing priorities. These competencies ensure seamless project execution, efficient workflow, and vital support for leadership and team objectives.

How does a project coordinator executive assistant typically balance supporting executives with managing project tasks?

A Project Coordinator Executive Assistant often juggles both administrative duties—such as calendar management and meeting coordination—and project-specific responsibilities like tracking deliverables, preparing reports, and coordinating with various teams. Effective time management and clear communication are key, as the role requires shifting between supporting senior leadership and collaborating with project stakeholders. Many professionals in this position use project management tools and set clear priorities to ensure deadlines are met while executives remain well-supported. This dual focus provides a dynamic work environment and offers valuable exposure to both project operations and executive decision-making.

Is a project coordinator an executive assistant a high paying job?

A project coordinator and an executive assistant are distinct roles; project coordinators typically focus on managing project tasks and timelines, while executive assistants handle administrative support for executives. Salary levels vary based on industry, experience, and location, but generally, project coordinator roles tend to have higher earning potential than executive assistant positions. Both roles can offer competitive pay, especially with specialized skills or certifications.
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Project Coordinator Executive Assistant jobs near you
Infographic showing various Project Coordinator Executive Assistant job openings in the United States as of September 2026, with employment types broken down into 1% Internship, 1% As Needed, 85% Full Time, 10% Part Time, and 3% Contract. Highlights an 83% Physical, 4% Hybrid, and 13% Remote job distribution, with an average salary of $68,974 per year, or $33.2 per hour.

Executive Assistant-Office & Project Coordinator

Kilgore, TX

City of Kilgore
See more jobs at City of Kilgoreexternal

$37K - $50K/yr

Full-time

Posted 9 days ago

Job description

Summary/Objective: The Executive Assistant / Office & Project Coordinator serves as the primary administrative professional for the Economic Development Corporation, providing executive-level support to the Executive Director, Director of Business Retention & Expansion, and Director of Marketing & New Industry Recruitment. The position functions as a receptionist, executive assistant, board administrator, project coordinator, meeting planner, compliance support specialist, and stakeholder communications coordinator. This position requires exceptional organizational skills, professional communication abilities, and the ability to maintain strict confidentiality.

Examples of Duties / Knowledge & Skills Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions Competencies: Provide direct administrative support to the Executive Director and department directors. Manage calendars, schedules, meetings, travel arrangements, and executive communications. Serve as receptionist and first point of contact for visitors, clients, prospects, and stakeholders.

Prepare, assemble, package, bind, and distribute recruitment proposals, BRE proposals, presentations, and board packets. Coordinate Board of Directors meetings, prepare agendas and meeting packets, record minutes, and maintain official records. Coordinate legal notices, board meeting advertisements, public notices, and communications with board members.

Assist with Type A compliance requirements and maintenance of required records. Support incentive agreement compliance by tracking reporting requirements and maintaining documentation. Schedule BRE visits, industry meetings, stakeholder meetings, and recruitment activities.

Coordinate job fairs, industry showcases, mini-trade shows, workforce events, ribbon cuttings, and special events. Prepare stakeholder communications with local businesses, investors, elected officials, and community partners. Assemble supporting proposal materials including land plats, maps, existing building information, financial statements, business plans, commitment letters, utility information, community profiles, and marketing materials.

Maintain confidential records and sensitive project information. Perform other duties as assigned by the Executive Director. Outstanding written, editing, proofreading, and verbal communication skills.

Ability to interact professionally with CEOs, business owners, site selectors, elected officials, bankers, attorneys, investors, and community leaders. Strong organizational and project coordination abilities. Excellent customer service and interpersonal skills.

Ability to manage multiple priorities and deadlines. High degree of discretion and confidentiality. Proficiency with Microsoft Office Suite and office technology.

Experience taking accurate meeting minutes and preparing professional documents. Minimum qualifications & Requirements Work Environment: Work is performed in a standard office environment. Subject to sitting for extended periods oftime,standing, walking, bending, reaching, and liftingofobjects up to20pounds.

Exposure to computer and computer screen for up to 8 hours or more a day. Regular attendance required. Physical Demands: Lift 25-50 lbs.

Sit or stand for extended periods of time Supplemental information Required Education and Experience: Associate degree preferred Three to five years of executive administrative, office management, project coordination, or related experience preferred Economic development, local government, nonprofit, or board administration experience preferred Other Required Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may be assigned at any time with or without notice.

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