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Project Coordinator Executive Assistant Jobs (NOW HIRING)

LIFE Senior Services Inc

Executive Assistant

Tulsa, OK · On-site

$55K - $58K/yr

If you enjoy keeping projects on track, coordinating meetings and events, working behind the scenes ... As the Executive Assistant, you'll provide executive-level administrative and project support ...

Revance

Executive Project Coordinator

Nashville, TN · On-site

$26.25 - $35.50/hr

The Executive Projects Coordinator provides project coordination and operational support to the Office of the CEO. Reporting to the Executive Assistant to the CEO, this role supports the planning ...

Resolve Solutions

Executive Assistant (AI)

Tucson, AZ · On-site

... executives, coordinating projects, planning events, and improving business processes. Previous ... * Assist with operational initiatives, project coordination, and process improvement efforts.

IntelliPro Group Inc.

Logistics Coordinator

El Segundo, CA · On-site

$25 - $29/hr

... Executive Assistant to support procurement, logistics, project coordination, and vendor management activities. This role requires strong attention to detail, excellent communication skills, and the ...

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How much do project coordinator executive assistant jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for project coordinator executive assistant in the United States is $33.16, according to ZipRecruiter salary data. Most workers in this role earn between $28.85 and $32.69 per hour, depending on experience, location, and employer.

What does a project coordinator executive assistant do?

A Project Coordinator Executive Assistant manages both administrative and project-related tasks to support executives and project teams. Their responsibilities often include scheduling meetings, maintaining project timelines, preparing reports, and facilitating communication between departments. They help ensure that projects stay on track by coordinating resources, tracking progress, and handling logistics. This dual role requires strong organizational, communication, and multitasking skills to effectively bridge the gap between executive support and project management.

How does a project coordinator executive assistant typically balance supporting executives with managing project tasks?

A Project Coordinator Executive Assistant often juggles both administrative duties—such as calendar management and meeting coordination—and project-specific responsibilities like tracking deliverables, preparing reports, and coordinating with various teams. Effective time management and clear communication are key, as the role requires shifting between supporting senior leadership and collaborating with project stakeholders. Many professionals in this position use project management tools and set clear priorities to ensure deadlines are met while executives remain well-supported. This dual focus provides a dynamic work environment and offers valuable exposure to both project operations and executive decision-making.

What are the key skills and qualifications needed to thrive as a project coordinator executive assistant?

To excel as a Project Coordinator Executive Assistant, you need strong organizational abilities, attention to detail, and a background in administration or business, often supported by a relevant degree or equivalent experience. Familiarity with project management tools (such as Microsoft Project, Asana, or Trello), calendar management systems, and proficiency in Microsoft Office Suite are typically required. Excellent communication, multitasking, and problem-solving skills help you collaborate effectively and adapt to changing priorities. These competencies ensure seamless project execution, efficient workflow, and vital support for leadership and team objectives.
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Project Coordinator Executive Assistant jobs near you
Infographic showing various Project Coordinator Executive Assistant job openings in the United States as of August 2026, with employment types broken down into 88% Full Time, 7% Part Time, and 5% Contract. Highlights an 86% Physical, 4% Hybrid, and 10% Remote job distribution, with an average salary of $68,974 per year, or $33.2 per hour.

Payroll Based Journal Coordinator/Executive Assistant

AdviniaCare

Providence, RI • On-site

$18.50 - $25.25/hr

Full-time

Posted 3 days ago

New

AdviniaCare rating

5.3

Company rating: 5.3 out of 10

Based on 10 frontline employees who took The Breakroom Quiz

Job description

) Job Title: Payroll Based Journal Coordinator/Executive Assistant
Job Location: Providence, RI
Company Name: AdviniaCare
Are you a highly organized and detail-oriented professional seeking a challenging and rewarding role? Do you have experience with Payroll-Based Journal (PBJ) submissions to the Centers for Medicare and Medicaid Services (CMS)? AdviniaCare is seeking a talented Payroll Based Journal Coordinator/Executive Assistant to join our team!
About the Role:
As a Payroll Based Journal Coordinator, you will be responsible for ensuring accurate and timely PBJ submissions to CMS, as well as performing daily tasks such as calculating Hours Per Patient Day (HPPD), conducting PBJ audits, and maintaining accurate records. As an Executive Assistant, you will provide administrative support to our CEO, including sending company-wide emails, typing policies, organizing company events, and scheduling meetings.
Responsibilities:
  • Coordinate PBJ submissions to CMS, ensuring accuracy and timeliness
  • Calculate HPPD and maintain accurate records
  • Conduct PBJ audits and federal audits
  • File PBJ submissions in a timely and organized manner
  • Provide administrative support to the CEO, including:
    • Sending company-wide emails
    • Typing policies and documents
    • Organizing company events and meetings
    • Scheduling appointments and meetings

Requirements:
  • Experience with PBJ submissions to CMS
  • Understanding of all aspects of PBJ
  • Understanding of how to calculate HPPD
  • Experience with PBJ audits and federal audits
  • Ability to work independently and efficiently
  • Organized and able to file PBJ submissions in a timely manner
  • 3-5 years Long Term Care/SNF experience required.

Work Environment:
  • Full remote position with the potential for 1-2 in-person meetings per month
  • 40 hours/week

What We Offer:
  • A dynamic and supportive work environment
  • Opportunities for professional growth and development
  • Competitive compensation package

How to Apply:
If you are a motivated and detail-oriented professional looking for a new challenge, please apply for this exciting opportunity to join our team!
Note: Salary and benefits information is not available at this time.

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