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Project Coordinator Executive Assistant Jobs (NOW HIRING)

Cherry Talent Group

Executive Assistant

Queen Creek, AZ

$65K - $75K/yr

Qualifications * 5+ years of Executive Assistant, Project Coordinator, Office Manager, or similar ... experience * Strong organizational, communication, and multitasking skills * Ability to work ...

EAM WW

Executive Assistant

Miami, FL · On-site

Description: Role Purpose The Executive Assistant provides high-level administrative and ... project coordination and follow-up on executive priorities and action items. · Support ...

HENRY MAYO NEWHALL MEMORIAL HOSPITAL

$21.25 - $28/hr

Job Summary The HR Coordinator/Executive Assistant acts as primary executive support for the Vice ... In addition to HRIS responsibilities, the HR Coordinator assists with departmental projects and ...

Link Technologies

Project Coordinator

Las Vegas, NV · On-site

REQUIREMENTS Previous experience in project coordination, project assistant, or executive assistant roles. Comfortable supporting senior project managers and handling administrative tasks Open to ...

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How much do project coordinator executive assistant jobs pay per hour?

As of Jun 11, 2026, the average hourly pay for project coordinator executive assistant in the United States is $33.16, according to ZipRecruiter salary data. Most workers in this role earn between $28.85 and $32.69 per hour, depending on experience, location, and employer.

Which is higher, an executive assistant or a project manager?

A project manager generally holds a higher position than an executive assistant, as they are responsible for leading projects, managing teams, and overseeing budgets. Executive assistants provide administrative support and typically do not have managerial authority. The roles differ in scope, with project managers often requiring certifications like PMP and experience in project planning tools.

What does a Project Coordinator Executive Assistant do?

A Project Coordinator Executive Assistant manages both administrative and project-related tasks to support executives and project teams. Their responsibilities often include scheduling meetings, maintaining project timelines, preparing reports, and facilitating communication between departments. They help ensure that projects stay on track by coordinating resources, tracking progress, and handling logistics. This dual role requires strong organizational, communication, and multitasking skills to effectively bridge the gap between executive support and project management.

What is the 30 60 90 plan for executive assistant?

A 30-60-90 plan for a Project Coordinator Executive Assistant outlines goals and priorities for the first three months, focusing on understanding company processes, building relationships, and demonstrating competence in tasks such as scheduling, communication, and project support. It helps new assistants align their efforts with organizational needs and develop skills in tools like calendar management and task tracking. This plan provides a structured approach to onboarding and performance measurement.

How does a Project Coordinator Executive Assistant typically balance supporting executives with managing project tasks?

A Project Coordinator Executive Assistant often juggles both administrative duties—such as calendar management and meeting coordination—and project-specific responsibilities like tracking deliverables, preparing reports, and coordinating with various teams. Effective time management and clear communication are key, as the role requires shifting between supporting senior leadership and collaborating with project stakeholders. Many professionals in this position use project management tools and set clear priorities to ensure deadlines are met while executives remain well-supported. This dual focus provides a dynamic work environment and offers valuable exposure to both project operations and executive decision-making.

What are the key skills and qualifications needed to thrive as a Project Coordinator Executive Assistant, and why are they important?

To excel as a Project Coordinator Executive Assistant, you need strong organizational abilities, attention to detail, and a background in administration or business, often supported by a relevant degree or equivalent experience. Familiarity with project management tools (such as Microsoft Project, Asana, or Trello), calendar management systems, and proficiency in Microsoft Office Suite are typically required. Excellent communication, multitasking, and problem-solving skills help you collaborate effectively and adapt to changing priorities. These competencies ensure seamless project execution, efficient workflow, and vital support for leadership and team objectives.

What does an assistant project coordinator do?

An assistant project coordinator supports project managers by helping plan, organize, and monitor project activities. They handle administrative tasks, communicate with team members, track progress, and ensure deadlines are met, often using project management tools like MS Project or Asana.

Is an executive assistant a higher position than a coordinator?

An executive assistant and a project coordinator are distinct roles with different responsibilities; typically, an executive assistant provides high-level administrative support to executives, while a project coordinator manages specific project tasks. Neither role is inherently higher than the other, as their seniority depends on the organization and context, but executive assistants often require advanced organizational and communication skills, and may have more direct access to senior leadership.
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Project Coordinator Executive Assistant jobs near you
Infographic showing various Project Coordinator Executive Assistant job openings in the United States as of June 2026, with employment types broken down into 2% As Needed, 87% Full Time, 4% Part Time, and 7% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $68,974 per year, or $33.2 per hour.
Transaction Coordinator & Executive Assistant

Transaction Coordinator & Executive Assistant

ONE Sotheby's International Realty

Miami, FL • On-site

Full-time

Posted 13 hours ago

Job description

Position Overview
The Transaction Coordinator & Executive Assistant plays a key role in supporting a top-producing luxury real estate team at ONE Sotheby's International Realty in Coconut Grove. This position is responsible for managing transactions from contract to close, maintaining listings and MLS input, assisting with executive and administrative operations, and helping oversee luxury properties while listed on the market.
The ideal candidate is highly organized, detail-oriented, professional, and able to provide a white-glove client experience aligned with the Sotheby's brand.
Key Responsibilities
Transaction Coordination
  • Manage transactions from executed contract through closing.
  • Ensure all documents are completed, signed, and uploaded to APP Files in compliance with brokerage requirements.
  • Coordinate inspections, appraisals, financing, title, deposits, and closing deadlines.
  • Act as liaison between agents, clients, lenders, title companies, attorneys, and cooperating brokers.
  • Submit compliant files and process commissions for all transactions.
Executive & Administrative Support
  • Provide executive support to the managing agent and team.
  • Manage calendars, appointments, email inboxes, scheduling, and client follow-ups.
  • Maintain CRM systems, transaction checklists, and internal reporting.
  • Assist with team coordination, office organization, and daily operations.
Listings, MLS & Marketing
  • Maintain active listings and upload/manage MLS listings and status updates.
  • Coordinate listing launches including photography, staging, signage, brochures, and marketing materials.
  • Assist with seller reports, marketing coordination, and listing presentations.
Property Management Support
  • Help oversee luxury homes and vacant listings while on the market.
  • Coordinate vendors, maintenance, landscapers, pool services, cleaners, and property appointments.
  • Ensure properties remain show-ready and well maintained at all times.

Requirements
Skills & Qualifications
  • 2+ years of real estate transaction coordination or administrative experience preferred.
  • Strong understanding of real estate contracts, timelines, and compliance.
  • Experience with APP Files, MLS Matrix, Google Workspace, Follow Up Boss CRM, Excel, and Adobe PDF preferred.
  • Excellent communication, organization, and multitasking skills.
  • Professional, proactive, and detail-oriented.
  • Florida Real Estate License preferred but not required.
  • Reliable transportation required.
  • English required; Spanish preferred.

Benefits
Why Join Us?
Join a high-performing luxury real estate team backed by the prestige of ONE Sotheby's International Realty. This is an opportunity to work in the heart of Coconut Grove while supporting exceptional properties, clients, and a collaborative team environment.

Apply