Project Associate Jobs in Philadelphia, PA (NOW HIRING)

About Barton Associates

Barton Associates is a premier, multi-disciplinary engineering firm with a storied history of providing innovative MEP (mechanical, electrical, and plumbing/Fire Protection) design, and architectural lighting solutions. With 6 office locations, we are committed to delivering excellence in the built environment.

We take immense pride in being an Employee-Owned Firm. That means our success is your success, a fact reflected in our culture and our numerous accolades:

• Nationally Recognized MEP Giants Top 100 Firm
• Best Places to Work in PA

At Barton Associates, we don’t just build systems; we build careers where every employee has a stake in the outcome.

The Role: We are looking for an experienced and driven MEP Project Manager to join our growing team. In this role, you will lead exciting projects, working closely with clients, engineers, and project teams to bring complex ideas to life. The ideal candidate is a strong communicator and problem-solver who thrives in a collaborative environment and is passionate about delivering high-quality projects on time and within budget. This is an opportunity to build lasting client relationships, mentor team members, and play a key role in the successful delivery of impactful engineering projects.

Key Responsibilities:

• Lead and manage multiple projects simultaneously, serving as the primary liaison between the firm and clients while delivering exceptional service and professionalism.
• Drive the growth by cultivating strong client relationships, identifying new business opportunities, and supporting strategic business development initiatives.
• Collaborate with the marketing team to identify prospective projects, develop winning proposals, and take an active leadership role throughout the proposal and presentation process.
• Partner with clients to define project scope, deliverables, schedules, and associated fees, ensuring all requirements are clearly documented within engineering agreements.
• Oversee the preparation and execution of engineering agreements, aligning client expectations with the firm’s technical capabilities, project schedules, and operational goals.
• Direct projects from initiation through completion, ensuring delivery on time, within budget, and in accordance with client expectations and quality standards.
• Assign and coordinate responsibilities among multidisciplinary project teams, fostering collaboration, accountability, and high performance.
• Establish, monitor, and manage project budgets, schedules, and resource allocations across all disciplines; proactively communicate potential budget impacts and implement mitigation strategies with senior leadership.
• Communicate project objectives, technical requirements, constraints, and quality expectations clearly to project teams, consultants, and quality assurance reviewers throughout all project phases.
• Prepare and deliver regular project status updates, ensuring transparent communication with clients and internal stakeholders.

Additional Responsibilities:

• Facilitate accurate and timely documentation of project communications, including meeting minutes, correspondence, reports, and project records, while ensuring proper distribution to all relevant parties.
• Coordinate project requirements and deliverables with external consultants, contractors, and stakeholders to ensure seamless project execution.
• Ensure quality assurance reviews are completed at key project milestones in accordance with company standards and oversee smooth project transitions into construction services.
• Provide overall leadership and accountability for bidding and construction phase services, ensuring alignment with contractual agreements and client expectations.
• Support or serve as the Construction Services Representative for select projects, providing guidance and oversight during construction activities.
• Maintain long-term client relationships after project completion through ongoing communication, follow-up meetings, and proactive engagement to secure future opportunities.
• Manage and maintain accurate project data, forecasting, invoicing, schedules, and staffing requirements within the firm’s project management systems.
• Represent the firm at client meetings, industry events, and public functions to strengthen market presence and support business development efforts.
• Perform additional leadership and project management responsibilities as assigned to support organizational objectives.
• May perform as Senior Engineer on select projects as required.

Qualifications & Experience

• Bachelor’s degree in Mechanical Engineering, Electrical Engineering, Architectural Engineering, or related field required.
• Professional Engineer (PE) license required.
• Minimum of 5+ years of experience managing MEP engineering or construction projects, preferably within, commercial, or institutional markets.
• Proven experience managing multiple projects simultaneously, including budgeting, scheduling, staffing, and client coordination.
• Strong understanding of MEP systems, engineering design processes, construction administration, and project delivery methods.
• Proficiency with project management and scheduling software, including Microsoft Office Suite and project tracking platforms.
• Strong attention to detail with the ability to manage priorities in a fast-paced environment.

What We Offer:

Barton Associates is dedicated to the well-being and financial security of our employee-owners. We provide a top-tier benefits package that consistently ranks among the best in the industry:

• Employee Ownership (ESOP): Build long-term wealth through our firm’s success.
• Health & Wellness: Comprehensive and competitive medical, dental, and vision coverage
• Financial Security: Competitive 401(k) matching and profit-sharing opportunities.
• Work-Life Harmony: A professional yet flexible environment that respects your time.