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Project Associate Jobs in Gloucester, ON (NOW HIRING)

Paul Davis Ottawa

Project Coordinator

Ottawa, ON · On-site

CA$65K - CA$75K/yr

Key Responsibilities Project Coordination & Scheduling * Support the Project Manager in coordinating assigned files from initial intake through mitigation, estimating, approvals, scheduling ...

PureLogic IT Solutions

Project Manager

Kanata, ON · On-site

Title: Project Manager Reports to: Director of Professional Services Based at: 1145 Innovation Drive, Suite 200, Kanata ON This is a new and exciting opening at PureLogic! Job purpose: The ...

Jennings Real Estate

Project Coordinator

Ottawa, ON · On-site

Project Coordinator (Full-Time in Person) Jennings Real Estate Corporation is a fully integrated commercial real estate company headquartered and operating in Ottawa. Specializing in commercial real ...

Radian Robotics

Project Manager

Hamilton, ON · On-site

CA$95K - CA$105K/yr

Job Summary Project Manager Radian Robotics Full-time In-Office | Hamilton, ON, Canada The Opportunity At Radian Robotics, our Project Managers play a key role in bringing innovative automation ...

Posted today

Matheson Constructors

Project Manager

Hamilton, ON · On-site

$80K - $135K/yr

As a Project Manager , you will provide overall leadership and direction for assigned construction projects, ensuring successful delivery from project pursuit through to close-out. You will be ...

PureLogic IT

Project Manager

Kanata, ON · On-site

Title: Project Manager Reports to: Director of Professional Services Based at: 1145 Innovation Drive, Suite 200, Kanata ON This is a new and exciting opening at PureLogic! Job purpose: The ...

Jennings Real Estate

Project Coordinator

Ottawa, ON · On-site

Project Coordinator (Full-Time in Person) Jennings Real Estate Corporation is a fully integrated commercial real estate company headquartered and operating in Ottawa. Specializing in commercial real ...

New

SSA Recruitment (CA)

Project Manager

Ottawa, ON

CA$80K - CA$120K/yr

Project Manager - ICI Construction (New Build) 📍 Ottawa, ON 💰 Salary: $80,000 - $120,000 (based on experience) About the Role We are recruiting on behalf of a reputable and growing General ...

PTW Energy Services Ltd.

Project Manager

Hamilton, ON · On-site

CA$60 - CA$70/hr

Project Manager OntarioCompany Overview PTW is a leading industry solutions provider delivering construction, fabrication, and maintenance services across Canada and the United States. We support ...

FreeBalance

Project Manager

Ottawa, ON

CA$80K - CA$120K/yr

Key to the Project Manager position is the ability to demonstrate previous experience with implementation, project management, and working with key stakeholders. Main responsibilities * Management of ...

Magenta Exterior Solutions

Project Manager

Ottawa, ON · On-site

THE ROLE We're looking for a Project Manager to take ownership of residential and commercial siding and exterior cladding projects from award through closeout. You'll be the point person between our ...

Versaterm

Project Manager

Ottawa, ON

The Role The Project Manager leads the planning, coordination, and delivery of complex Versaterm implementation projects for public safety clients, applying structured project management discipline ...

Thales

Project Coordinator

Ottawa, ON · Hybrid

Within the AJISS program, the Project Coordinator will perform assigned project coordination activities, support the PM in project activities to achieve successful completion, and coordinate internal ...

Buttcon Construction

Project Manager

Kanata, ON

The Project Manager is responsible for leading project teams for one or more projects while managing all aspects of the project life cycle ensuring required performance deliverables of quality, cost ...

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Showing results 21-40

All JobsProject Associate JobsProject Associate Jobs in Gloucester, ON

Project Associate information

What is the difference between Project Associate vs Project Coordinator?

AspectProject AssociateProject Coordinator
Required CredentialsBachelor's degree, relevant certifications often preferredBachelor's degree, project management certifications beneficial
Work EnvironmentSupportive team roles, often in research, development, or nonprofit sectorsOrganizational roles, coordinating project activities across teams
Employer & Industry UsageUsed in research, NGOs, government, and corporate projectsCommon in corporate, IT, construction, and healthcare projects

While both roles support project execution, a Project Associate typically focuses on assisting with research and administrative tasks, whereas a Project Coordinator manages project schedules, resources, and communication to ensure timely completion.

How does a project associate typically interact with cross-functional teams during a project lifecycle?

Project Associates frequently collaborate with diverse teams such as marketing, engineering, finance, and operations to ensure that project tasks are executed smoothly. They help coordinate meetings, track deliverables, and communicate project updates between departments. This role requires strong interpersonal skills and adaptability, as Project Associates often serve as a bridge to align team efforts and resolve issues quickly. Regular interaction with different stakeholders provides valuable exposure and learning opportunities, making it an excellent stepping stone for career advancement in project management.

What are the key skills and qualifications needed to thrive as a project associate, and why are they important?

To thrive as a Project Associate, you need strong organizational skills, attention to detail, and a bachelor's degree in business, management, or a related field. Familiarity with project management software like MS Project, Asana, or Trello, as well as proficiency in MS Office, is typically expected. Excellent communication, teamwork, and problem-solving abilities help you coordinate tasks and support project managers effectively. These skills ensure that projects stay on schedule, stakeholders are informed, and objectives are met efficiently.

What is a project associate?

Project Associates are professionals who provide administrative, organizational, and technical support to project managers and teams. They assist in planning, coordinating, and monitoring project activities to ensure tasks are completed on time and within budget. Their responsibilities often include scheduling meetings, preparing reports, tracking project progress, and facilitating communication between team members and stakeholders. Project Associates play a key role in the smooth execution of projects across various industries.
What are the most commonly searched types of Project jobs in Gloucester, ON? The most popular types of Project jobs in Gloucester, ON are:
What are popular job titles related to Project Associate jobs in Gloucester, ON? For Project Associate jobs in Gloucester, ON, the most frequently searched job titles are:
What cities near Gloucester, ON are hiring for Project Associate jobs? Cities near Gloucester, ON with the most Project Associate job openings:
Project Associate jobs near you

Project Coordinator

Paul Davis Ottawa

Ottawa, ON • On-site

CA$65K - CA$75K/yr

Full-time

Medical, Dental

Posted 27 days ago

Job description

Benefits:
  • Dental insurance
  • Health insurance

Position Summary
Support Project Managers throughout the entire restoration process—from emergency response through mitigation, estimating, reconstruction, invoicing, and project closeout.
 
You'll work with customers, adjusters, subcontractors, estimators, accounting, compliance, mitigation, and rebuild teams to ensure every project moves forward efficiently.
 
Key Responsibilities
 
Project Coordination & Scheduling
  • Support the Project Manager in coordinating assigned files from initial intake through mitigation, estimating, approvals, scheduling, production, invoicing, and project closeout.
  • Maintain complete visibility on project status, upcoming milestones, outstanding actions, approvals, documentation, and customer commitments across multiple active files.
  • Create, update, and maintain detailed project schedules using Project Libre or other approved scheduling software.
  • Coordinate all project activities including:
    • Customer appointments
    • Site inspections
    • Trade scheduling
    • Material deliveries
    • Equipment requirements
    • Permit inspections
    • Deficiency completion
    • Final walkthroughs
  • Ensure project schedules remain current and communicate schedule changes to all stakeholders.
 
Customer & Stakeholder Communication
  • Serve as a primary administrative contact for homeowners, tenants, property managers, adjusters, consultants, subcontractors, and vendors.
  • Maintain proactive communication throughout each stage of the restoration process.
  • Respond promptly to phone calls, emails, and customer inquiries.
  • Escalate concerns before they become project delays.
  • Ensure customers receive a consistent and professional experience throughout the project lifecycle.
 
Documentation & File Management
  • Maintain complete and accurate project documentation in RMS, Encircle, and all approved company systems.
  • Ensure all project files contain:
    • Work Authorizations
    • Photos
    • Docusketch files
    • Daily notes
    • Site reports
    • Purchase Orders
    • Change Orders
    • Customer communications
    • Completion Certificates
    • Warranty documentation
  • Ensure documentation is updated in real time and complies with Paul Davis Ottawa SOPs.
 
Purchase Orders & Financial Controls
  • Create, issue, track, and close Purchase Orders in accordance with company purchasing policies.
  • Verify subcontractor pricing aligns with approved budgets.
  • Coordinate vendor documentation required for payment.
  • Monitor committed costs against approved project budgets.
  • Assist the Project Manager in protecting project profitability through strong cost control and documentation.
 
Invoicing & Financial Administration
  • Assist Project Managers with preparing projects for invoicing.
  • Verify that all required documentation is complete before invoices are submitted.
  • Confirm labour, subcontractor costs, materials, change orders, and supporting documentation are accurately reflected.
  • Coordinate with Accounting to resolve invoicing discrepancies.
  • Assist with progress billing and final invoicing.
  • Ensure completed projects move to invoicing without unnecessary delays.
  • Help reduce Work-in-Progress (WIP) by proactively identifying files ready for billing.
 
Service Level Agreement (SLA) Compliance
  • Monitor all active files to ensure Service Level Agreements (SLAs) are achieved.
  • Track required customer touchpoints and documentation timelines.
  • Monitor estimate submission deadlines.
  • Track approval timelines.
  • Monitor scheduling commitments.
  • Escalate files at risk of missing SLA targets.
  • Support continuous improvement initiatives by identifying trends affecting cycle times and customer service.
 
Production Coordination
  • Participate in weekly Production Meetings.
  • Prepare project updates and status reports for discussion.
  • Track action items assigned during production meetings.
  • Follow up to ensure commitments are completed.
  • Identify bottlenecks preventing project progression.
  • Assist in workload balancing between Project Managers.
  • Monitor project schedules against production capacity.
 
Estimating Support
  • Coordinate documentation required for estimate preparation.
  • Ensure field information is complete before estimates are written.
  • Support estimate revisions and supplements.
  • Assist in gathering additional documentation requested by insurers.
  • Coordinate estimate approvals with Project Managers.
 
Quality Assurance
  • Monitor deficiencies until complete.
  • Coordinate warranty items.
  • Schedule final inspections.
  • Confirm customer satisfaction prior to closeout.
  • Ensure projects meet Paul Davis quality standards.
 
Cross-Department Coordination
Work collaboratively with:
  • Project Managers
  • Mitigation
  • Reconstruction
  • Estimating
  • Contents
  • Compliance
  • Accounting
  • Business Development
  • Operations
  • Vendors
  • Subcontractors
  • Insurance Adjusters
to ensure seamless project delivery from first notice of loss through final completion.
 
Reporting & Operational Support
  • Prepare reports for Operations and Production meetings.
  • Monitor project KPIs.
  • Assist in forecasting upcoming workload.
  • Identify aging files requiring attention.
  • Track project milestones.
  • Maintain project dashboards.
  • Support CAT reporting during surge events.
 
Continuous Improvement
  • Identify workflow improvements.
  • Recommend process efficiencies.
  • Support implementation of new SOPs.
  • Assist with software adoption and process standardization.
  • Promote a culture of accountability, urgency, and continuous improvement.
 
Key Performance Indicators (KPIs)
Success in this role will be measured by:
  • SLA compliance
  • Project schedule accuracy
  • Documentation completeness
  • Purchase Order accuracy
  • Invoice turnaround time
  • Project cycle time
  • Customer satisfaction
  • File audit scores
  • Production meeting preparedness
  • Reduction in WIP aging
  • On-time project closeouts
  • Communication responsiveness
  • Internal stakeholder satisfaction