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Project Assistant Jobs in Vaughan, ON (NOW HIRING)

STRIVE Recruitment

Project Coordinator

Pickering, ON

$70K - $90K/yr

Prepare progress reports and assist with project reporting requirements. * Coordinate equipment, materials, and workforce mobilization to project sites. * Review project drawings and specifications ...

New

Clearway

Construction Scheduling Coordinator

Maple, ON · On-site

Support the development, maintenance, and updating of construction project schedules using Primavera P6 and, where required, Microsoft Project. * Assist in identifying major milestones, critical ...

Forum Asset Management

Project Accountant

Toronto, ON · Hybrid

Project Accounting & Job Costing * Assist with maintaining project budgets, cost codes, and job cost reports. * Pick up and record job costs accurately within the accounting system (Yardi). * Monitor ...

Forum Asset Management

Project Accountant

Toronto, ON · On-site

Project Accounting & Job Costing * Assist with maintaining project budgets, cost codes, and job cost reports. * Pick up and record job costs accurately within the accounting system (Yardi). * Monitor ...

Forum Asset Management

Project Accountant

Toronto, ON · On-site

Project Accounting & Job Costing * Assist with maintaining project budgets, cost codes, and job cost reports. * Pick up and record job costs accurately within the accounting system (Yardi). * Monitor ...

VR Mechanical Solutions Inc.

Project Manager

Ajax, ON · On-site

Have the opportunity to assist in the pursuit, of targeted P3/AFP, Design-Build, Design-Assist, and IPD projects. Responsibilities * Manage the planning, organizing, execution, monitoring, and ...

VR Mechanical Solutions Inc.

Project Manager

Ajax, ON · On-site

Have the opportunity to assist in the pursuit, of targeted P3/AFP, Design-Build, Design-Assist, and IPD projects. Responsibilities * Manage the planning, organizing, execution, monitoring, and ...

Aecon Group Inc.

Site Administrator

Scarborough, ON · On-site

CA$55K - CA$65K/yr

Manage project paper works and project contacts. * Manage staff time sheet. * Assist and support Project Management Team for any other works. Experience You Will Bring: * Post-secondary education ...

Clearway

Project Coordinator

Maple, ON · On-site

Research solutions to design problems, including conflicts, unidentified existing interference and errors/omissions; * Assist Project Manager and Superintendent, where applicable, in the day to day ...

Pomerleau

PROJECT ADMINISTRATIVE ASSISTANT

Toronto, ON · Hybrid

General Information Press space or enter keys to toggle section visibility Job Location * Toronto, ON Date Published 21-Jul-2026 Department Administration Min Compensation 57 000 Max Compensation 74 ...

Matheson Constructors

Project Coordinator

Aurora, ON

$55K - $85K/yr

Support project cost tracking and assist in maintaining financial accuracy across active projects. Scheduling & Project Coordination * Develop, maintain, and implement procurement and submission ...

Bora Pharmaceuticals

Project Coordinator

Mississauga, ON · Hybrid

CA$68K - CA$85K/yr

Project Coordination: Assist in the planning and execution of project tasks, ensuring they align with deadlines and objectives. Managing small projects. Monitor project progress and adjust plans as ...

RWDI

Project Coordinator

Toronto, ON · On-site

CA$55K - CA$68K/yr

Track and maintain project leads, opportunities, and related data in the ERP system * Assist project managers with preparing and submitting proposals, ensuring accuracy and compliance with client ...

Cna

Underwriting Assistant

Toronto, ON · On-site

CA$50K - CA$70K/yr

Provide general file maintenance as required. Assist manager and underwriting team with special projects as requested. QUALIFICATIONS: Customer service focused with excellent written and verbal ...

Truspace

Project Coordinator

Toronto, ON · On-site

Job Responsibilities * Assist with project procurement, including preparing and issuing purchase orders for consultants, vendors, and suppliers. * Coordinate tendering activities, including preparing ...

Truspace

Project Coordinator

Toronto, ON · On-site

Job Responsibilities * Assist with project procurement, including preparing and issuing purchase orders for consultants, vendors, and suppliers. * Coordinate tendering activities, including preparing ...

Giesecke+Devrient

Project Manager

Markham, ON · On-site

CA$80K - CA$90K/yr

Responsible to ensure that assigned projects are delivered on-time, on-budget, and cost-effective. * Assist in the definition of project scope and objectives, involving internal stakeholders to ...

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All JobsProject JobsProject Assistant JobsProject Assistant Jobs in Vaughan, ON

Project Assistant information

See Vaughan, ON salary details

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How much do project assistant jobs pay per hour?

As of Aug 6, 2026, the average hourly pay for project assistant in Vaughan, ON is $20.19, according to ZipRecruiter salary data. Most workers in this role earn between $16.38 and $22.74 per hour, depending on experience, location, and employer.

How much do project assistants get paid?

Project assistants typically earn between $35,000 and $55,000 annually, depending on experience, industry, and location. Entry-level roles may start lower, while experienced assistants or those in specialized fields can earn higher salaries. Compensation often includes benefits such as health insurance and paid time off.

How does a project assistant typically collaborate with project managers and other team members?

Project Assistants play a crucial role in supporting project managers by organizing schedules, preparing documentation, and facilitating communication among team members. They often attend meetings to take notes, track action items, and ensure deadlines are met. Regular collaboration with various departments is common, as Project Assistants help coordinate resources, gather updates, and address any logistical challenges that arise. This role is ideal for individuals who enjoy multitasking and thrive in a dynamic, team-oriented environment.

What does a project assistant do?

A project assistant supports project managers and teams by coordinating schedules, preparing reports, managing documentation, and tracking project progress. They often use tools like Microsoft Office and project management software to ensure tasks are completed on time. Strong organizational and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as a project assistant, and why are they important?

To thrive as a Project Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of project management principles, often supported by a relevant degree or coursework. Familiarity with project management software like Microsoft Project, Asana, or Trello, and proficiency in MS Office Suite are typically expected. Excellent communication, teamwork, and time management skills help you support project managers and coordinate among stakeholders effectively. These skills ensure projects run smoothly, deadlines are met, and teams stay aligned on objectives.

Is a project assistant a good entry-level job?

A project assistant role is often considered a good entry-level job because it provides exposure to project management processes, teamwork, and organizational skills. It typically requires basic administrative skills and may involve using tools like MS Office or project management software, making it suitable for those starting their careers in a professional environment.

What is a project assistant?

A project assistant provides support to the project team and helps make sure projects get done on time and budget. They answer to the project manager or project administrator or a company director. Job duties include handling communication with everyone on the project team, creating and filing documentation, preparing reports, and serving as a liaison between management and the project team. Other responsibilities may include setting up office equipment—such as computers, printers, and webcams for online conference calls, scheduling meetings and check-ins, and managing the project calendar.

What is the difference between Project Assistant vs Administrative Assistant?

AspectProject AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate's degree or relevant certificationsHigh school diploma; often no specific certifications required
Work EnvironmentProject sites, offices, collaborative team settingsOffice settings, administrative departments
Employer & Industry UsageConstruction, IT, consulting, engineeringCorporate offices, government agencies, nonprofits
Common Search & ComparisonOften compared for support roles in projectsCompared for general office support roles

The Project Assistant and Administrative Assistant roles share similarities in supporting organizational functions, but Project Assistants focus more on supporting specific projects, often requiring knowledge of project management processes. Administrative Assistants handle broader administrative tasks across departments. Both roles are essential in various industries, but their focus and work environments differ slightly.

More about Project Assistant jobs
What are the most commonly searched types of Project jobs in Vaughan, ON? The most popular types of Project jobs in Vaughan, ON are:
What cities near Vaughan, ON are hiring for Project Assistant jobs? Cities near Vaughan, ON with the most Project Assistant job openings:
Project Assistant jobs near you
Infographic showing various Project Assistant job openings in Vaughan, ON as of August 2026, with employment types broken down into 80% Full Time, 16% Part Time, and 4% Contract. Highlights an 87% Physical, 4% Hybrid, and 9% Remote job distribution, with an average salary of $41,996 per year, or $20.2 per hour.

Project Coordinator

STRIVE Recruitment

Pickering, ON

$70K - $90K/yr

Full-time

Posted yesterday

New

Job description

PROJECT COORDINATOR

PERMANENT ROLE

PICKERING, ON

$70,000- $90,000/YEAR


ABOUT US

STRIVE is a specialist recruitment firm offering proactive recruitment solutions in the areas of Accounting & Finance, Corporate Administration, and Manufacturing Operations. STRIVE supports various clients from small to medium-sized enterprises to Fortune 500 organizations for their permanent, contract, and temporary recruitment needs. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.



Our client is a leading global specialty geotechnical contractor that delivers innovative foundation and ground engineering solutions for complex infrastructure, commercial, industrial, and civil construction projects. With a strong reputation for technical expertise, safety, and project execution, they are seeking a Project Coordinator to join their growing team in Pickering, Ontario.


THE ROLE

Reporting to the Project Manager, the Project Coordinator will play an integral role in supporting projects from the estimating and planning stages through construction and project closeout. This position works closely with project managers, field teams, clients, subcontractors, and suppliers to help ensure projects are delivered safely, on schedule, within budget, and to the highest quality standards.

This is an excellent opportunity for someone looking to build a long-term career in heavy civil construction, geotechnical engineering, or infrastructure projects while working alongside an experienced and collaborative team.


ADVANTAGES

  • Competitive salary $70-$90k
  • Full-time permanent opportunity
  • Monday to Friday schedule
  • Pickering, ON
  • Comprehensive benefits package
  • RRSP program
  • Opportunity to work on complex infrastructure and construction projects across Ontario
  • Career growth and professional development opportunities
  • Collaborative and safety-focused team environment


RESPONSIBILITIES

  • Support project execution from estimating and planning through construction and final project closeout.
  • Assist with project budgets, forecasting, scheduling, and cost tracking.
  • Coordinate project documentation including submittals, procurement packages, quality documentation, and turnover packages.
  • Monitor labour, equipment, material, subcontractor, and supplier costs while maintaining accurate project records.
  • Prepare progress reports and assist with project reporting requirements.
  • Coordinate equipment, materials, and workforce mobilization to project sites.
  • Review project drawings and specifications while identifying scheduling concerns, potential cost savings, and construction challenges.
  • Work closely with Project Managers, Engineers, Estimators, field personnel, subcontractors, suppliers, and clients throughout the project lifecycle.
  • Assist in ensuring projects remain on schedule and within budget.
  • Promote and support a strong health and safety culture while ensuring compliance with all company safety policies and procedures.
  • Travel to project sites as required to support project coordination and execution.


REQUIREMENTS

  • Previous experience in a Project Coordinator or Project Engineer role within heavy civil, infrastructure, geotechnical, construction, or industrial projects.
  • Strong understanding of construction project coordination, scheduling, budgeting, and project documentation.
  • Excellent organizational skills with the ability to manage multiple priorities.
  • Strong communication and relationship-building skills.
  • Proficiency in Microsoft Office, particularly Excel.
  • Experience working with project management software is considered an asset.
  • Ability to read construction drawings and specifications.
  • Detail-oriented with excellent problem-solving skills.
  • Willingness to travel to project sites as required.
  • Passion for teamwork, continuous improvement, and delivering successful projects.





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