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Project Assistant Jobs in Vaughan, ON (NOW HIRING)

VR Mechanical Solutions Inc.

Project Manager

Ajax, ON · On-site

Have the opportunity to assist in the pursuit, of targeted P3/AFP, Design-Build, Design-Assist, and IPD projects. Responsibilities * Manage the planning, organizing, execution, monitoring, and ...

VR Mechanical Solutions Inc.

Project Manager

Ajax, ON · On-site

Have the opportunity to assist in the pursuit, of targeted P3/AFP, Design-Build, Design-Assist, and IPD projects. Responsibilities * Manage the planning, organizing, execution, monitoring, and ...

Clearway

Project Coordinator

Maple, ON · On-site

Research solutions to design problems, including conflicts, unidentified existing interference and errors/omissions; * Assist Project Manager and Superintendent, where applicable, in the day to day ...

Matheson Constructors

Project Coordinator

Aurora, ON · On-site

$55K - $85K/yr

Support project cost tracking and assist in maintaining financial accuracy across active projects. Scheduling & Project Coordination * Develop, maintain, and implement procurement and submission ...

Pomerleau

PROJECT ADMINISTRATIVE ASSISTANT

Toronto, ON · Hybrid

General Information Press space or enter keys to toggle section visibility Job Location * Toronto, ON Date Published 21-Jul-2026 Department Administration Min Compensation 57 000 Max Compensation 74 ...

Bora Pharmaceuticals

Project Coordinator

Mississauga, ON · Hybrid

CA$68K - CA$85K/yr

Project Coordination: Assist in the planning and execution of project tasks, ensuring they align with deadlines and objectives. Managing small projects. Monitor project progress and adjust plans as ...

RWDI

Project Coordinator

Toronto, ON · On-site

CA$55K - CA$68K/yr

Track and maintain project leads, opportunities, and related data in the ERP system * Assist project managers with preparing and submitting proposals, ensuring accuracy and compliance with client ...

Truspace

Project Coordinator

Toronto, ON · On-site

Job Responsibilities * Assist with project procurement, including preparing and issuing purchase orders for consultants, vendors, and suppliers. * Coordinate tendering activities, including preparing ...

Truspace

Project Coordinator

Toronto, ON · On-site

Job Responsibilities * Assist with project procurement, including preparing and issuing purchase orders for consultants, vendors, and suppliers. * Coordinate tendering activities, including preparing ...

Knapp Deutschland GmbH

Project Coordinator

Oakville, ON

CA$80K - CA$100K/yr

Liaise with consultants, subcontractors, suppliers, TTC representatives, and internal project teams. Assist with contract administration, cost tracking, forecasting, and monthly reporting. Support ...

Knapp Inc.

Project Coordinator

Oakville, ON

CA$80K - CA$100K/yr

Liaise with consultants, subcontractors, suppliers, TTC representatives, and internal project teams. Assist with contract administration, cost tracking, forecasting, and monthly reporting. Support ...

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All JobsProject JobsProject Assistant JobsProject Assistant Jobs in Vaughan, ON

Project Assistant information

See Vaughan, ON salary details

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How much do project assistant jobs pay per hour?

As of Aug 10, 2026, the average hourly pay for project assistant in Vaughan, ON is $20.19, according to ZipRecruiter salary data. Most workers in this role earn between $16.38 and $22.74 per hour, depending on experience, location, and employer.

How much do project assistants get paid?

Project assistants typically earn between $35,000 and $55,000 annually, depending on experience, industry, and location. Entry-level roles may start lower, while experienced assistants or those in specialized fields can earn higher salaries. Compensation often includes benefits such as health insurance and paid time off.

How does a project assistant typically collaborate with project managers and other team members?

Project Assistants play a crucial role in supporting project managers by organizing schedules, preparing documentation, and facilitating communication among team members. They often attend meetings to take notes, track action items, and ensure deadlines are met. Regular collaboration with various departments is common, as Project Assistants help coordinate resources, gather updates, and address any logistical challenges that arise. This role is ideal for individuals who enjoy multitasking and thrive in a dynamic, team-oriented environment.

What does a project assistant do?

A project assistant supports project managers and teams by coordinating schedules, preparing reports, managing documentation, and tracking project progress. They often use tools like Microsoft Office and project management software to ensure tasks are completed on time. Strong organizational and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as a project assistant, and why are they important?

To thrive as a Project Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of project management principles, often supported by a relevant degree or coursework. Familiarity with project management software like Microsoft Project, Asana, or Trello, and proficiency in MS Office Suite are typically expected. Excellent communication, teamwork, and time management skills help you support project managers and coordinate among stakeholders effectively. These skills ensure projects run smoothly, deadlines are met, and teams stay aligned on objectives.

Is a project assistant a good entry-level job?

A project assistant role is often considered a good entry-level job because it provides exposure to project management processes, teamwork, and organizational skills. It typically requires basic administrative skills and may involve using tools like MS Office or project management software, making it suitable for those starting their careers in a professional environment.

What is a project assistant?

A project assistant provides support to the project team and helps make sure projects get done on time and budget. They answer to the project manager or project administrator or a company director. Job duties include handling communication with everyone on the project team, creating and filing documentation, preparing reports, and serving as a liaison between management and the project team. Other responsibilities may include setting up office equipment—such as computers, printers, and webcams for online conference calls, scheduling meetings and check-ins, and managing the project calendar.

What is the difference between Project Assistant vs Administrative Assistant?

AspectProject AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate's degree or relevant certificationsHigh school diploma; often no specific certifications required
Work EnvironmentProject sites, offices, collaborative team settingsOffice settings, administrative departments
Employer & Industry UsageConstruction, IT, consulting, engineeringCorporate offices, government agencies, nonprofits
Common Search & ComparisonOften compared for support roles in projectsCompared for general office support roles

The Project Assistant and Administrative Assistant roles share similarities in supporting organizational functions, but Project Assistants focus more on supporting specific projects, often requiring knowledge of project management processes. Administrative Assistants handle broader administrative tasks across departments. Both roles are essential in various industries, but their focus and work environments differ slightly.

More about Project Assistant jobs
What are the most commonly searched types of Project jobs in Vaughan, ON? The most popular types of Project jobs in Vaughan, ON are:
What cities near Vaughan, ON are hiring for Project Assistant jobs? Cities near Vaughan, ON with the most Project Assistant job openings:
Project Assistant jobs near you
Infographic showing various Project Assistant job openings in Vaughan, ON as of August 2026, with employment types broken down into 87% Full Time, 8% Part Time, and 5% Contract. Highlights an 84% Physical, 7% Hybrid, and 9% Remote job distribution, with an average salary of $41,996 per year, or $20.2 per hour.

Project Manager

VR Mechanical Solutions Inc.

Ajax, ON • On-site

Full-time

Posted 13 days ago

Job description

Salary:

About the job


Come join our team! VR Mechanical is an industry-leading, turn-key mechanical systems provider serving the ICI construction sector in Southern Ontario. We are a collaborative and solutions-driven partner looking for like-minded people to join our dynamic and growing team. Our core strengths in virtual construction, value engineering, preconstruction design, and fabrication help us establish the highest standards of project delivery in the market.


You will

  • Be given opportunities to work on complex infrastructure projects in the GTA
  • Provide leadership to your project team
  • Build and maintain strong, trusting, collaborative relationships with clients, GCs, consultants, owners, developers, subcontractors, vendors, and other stakeholders to enhance our position in the market.
  • Receive mentorship and guidance from experienced and competent industry leaders
  • Have the opportunity to assist in the pursuit, of targeted P3/AFP, Design-Build, Design-Assist, and IPD projects.


Responsibilities

  • Manage the planning, organizing, execution, monitoring, and commissioning of projects from preconstruction to completion according to company, schedule, financial, and client relationship objectives.
  • Manage project teams and subcontractors with professionalism
  • Strong involvement in labour management and site progress
  • Identify and manage risk exposure to the organization
  • Provide insight and recommendations into the design, logistics, feasibility, risk assessment, and opportunities for value engineering
  • Manage the preparation and monitoring of construction schedules and milestones, and coordinate resource requirements.
  • Provide active promotion and leadership of the health and safety of all team members; ensure that the company program and processes are adhered to and that safety remains at the forefront.
  • Assist in pre-job planning including estimate turnover, kick-off meetings, vendor and subcontractor partnering, material/equipment management strategies, and resource planning.
  • Assist with the planning and execution of the procurement process on projects.
  • Preparation of progress and financial forecasting and reporting.


Competencies (Skills & Attributes)

  • Ability to learn quickly and take on new challenges
  • Collaborative team player with excellent interpersonal skills
  • Strong written and verbal communication skills
  • Relevant education and 3-5 years of experience


We look forward to meeting you!