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Project Assistant Jobs in Vaughan, ON (NOW HIRING)

Broccolini

Assistant Project Manager

Mississauga, ON

As an Assistant Project Manager, you will assist in the development and build of remarkable buildings, fostering enduring relationships with our people, partners, and clients while maintaining the ...

Aecon Group Inc.

Assistant Project Manager

Toronto, ON

CA$110K - CA$130K/yr

Plan and implement an engineering and construction program, including defining the project plan, activities, milestones, and manpower requirements. * Assist in Developing and maintaining the project ...

Aecon Group Inc.

Assistant Project Manager

Toronto, ON

CA$100K - CA$150K/yr

What You'll Do Here: * Assist Project Managers in planning, scheduling, procurement, and execution of assigned projects. * Support estimating, bid preparation, and proposal development. * Prepare and ...

TANK Worldwide

ASSOCIATE PROJECT MANAGER

Toronto, ON · On-site

On any given day you can expect to: * Assist in the development and tracking of integrated project plans alongside Senior Project Managers. * Adapt and apply the delivery approach to meet project ...

New Age Group

Project Coordinator

Concord, ON · On-site

Key Responsibilities Project Administration * Assist Project Managers with project execution * Create and maintain project files and documentation * Track project schedules, milestones, and ...

New

Clearway

Construction Scheduling Coordinator

Maple, ON · On-site

Support the development, maintenance, and updating of construction project schedules using Primavera P6 and, where required, Microsoft Project. * Assist in identifying major milestones, critical ...

Team Construction

Project Coordinator

Toronto, ON

Key Responsibilities * Assist in contract administration and document control * Issue and track ... Maintain project logs and cost tracking systems * Assist in schedule updates and reporting

Team Construction

Project Coordinator

Toronto, ON

Key Responsibilities * Assist in contract administration and document control * Issue and track ... Maintain project logs and cost tracking systems * Assist in schedule updates and reporting

Aecon Group Inc.

Site Administrator

Scarborough, ON

CA$55K - CA$65K/yr

Manage project paper works and project contacts. * Manage staff time sheet. * Assist and support Project Management Team for any other works. Experience You Will Bring: * Post-secondary education ...

New

Forum Asset Management

Project Accountant

Toronto, ON · On-site

Project Accounting & Job Costing * Assist with maintaining project budgets, cost codes, and job cost reports. * Pick up and record job costs accurately within the accounting system (Yardi). * Monitor ...

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All JobsProject JobsProject Assistant JobsProject Assistant Jobs in Vaughan, ON

Project Assistant information

See Vaughan, ON salary details

$9

$20

$29

How much do project assistant jobs pay per hour?

As of Jul 19, 2026, the average hourly pay for project assistant in Vaughan, ON is $20.19, according to ZipRecruiter salary data. Most workers in this role earn between $16.38 and $22.74 per hour, depending on experience, location, and employer.

What is the role of a project assistant?

A project assistant supports project managers and teams by coordinating schedules, preparing documentation, tracking progress, and ensuring tasks are completed on time. They often use tools like Microsoft Office and project management software to facilitate communication and organization. Strong organizational skills and attention to detail are essential for this role.

How does a Project Assistant typically collaborate with project managers and other team members?

Project Assistants play a crucial role in supporting project managers by organizing schedules, preparing documentation, and facilitating communication among team members. They often attend meetings to take notes, track action items, and ensure deadlines are met. Regular collaboration with various departments is common, as Project Assistants help coordinate resources, gather updates, and address any logistical challenges that arise. This role is ideal for individuals who enjoy multitasking and thrive in a dynamic, team-oriented environment.

What are Project Assistants?

Project Assistants are professionals who provide administrative and operational support to project managers and teams. They help coordinate project activities, manage documentation, schedule meetings, and ensure tasks are completed on time. Project Assistants often handle communication between team members, track project progress, and assist with reporting. Their role is essential for keeping projects organized and running smoothly.

What does a project assistant do?

A project assistant supports project managers and teams by coordinating schedules, preparing reports, managing documentation, and tracking project progress. They often use tools like Microsoft Office and project management software to ensure tasks are completed on time. Strong organizational and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as a Project Assistant, and why are they important?

To thrive as a Project Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of project management principles, often supported by a relevant degree or coursework. Familiarity with project management software like Microsoft Project, Asana, or Trello, and proficiency in MS Office Suite are typically expected. Excellent communication, teamwork, and time management skills help you support project managers and coordinate among stakeholders effectively. These skills ensure projects run smoothly, deadlines are met, and teams stay aligned on objectives.

What skills do you need to be a project assistant?

A project assistant needs strong organizational skills, effective communication, and proficiency in project management tools like Microsoft Office or project scheduling software. Attention to detail, the ability to multitask, and basic knowledge of budgeting and reporting are also important for supporting project teams efficiently.

What Is a Project Assistant?

A project assistant provides support to the project team and helps make sure projects get done on time and budget. They answer to the project manager or project administrator or a company director. Job duties include handling communication with everyone on the project team, creating and filing documentation, preparing reports, and serving as a liaison between management and the project team. Other responsibilities may include setting up office equipment—such as computers, printers, and webcams for online conference calls, scheduling meetings and check-ins, and managing the project calendar.

How do I become a project assistant?

To become a project assistant, candidates typically need a high school diploma or equivalent, with some roles preferring an associate's or bachelor's degree in business, management, or related fields. Relevant skills include organization, communication, and proficiency with project management tools like Microsoft Office or Asana. Gaining experience through internships or entry-level positions can also improve chances of securing a project assistant role.

What is the difference between Project Assistant vs Administrative Assistant?

AspectProject AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate's degree or relevant certificationsHigh school diploma; often no specific certifications required
Work EnvironmentProject sites, offices, collaborative team settingsOffice settings, administrative departments
Employer & Industry UsageConstruction, IT, consulting, engineeringCorporate offices, government agencies, nonprofits
Common Search & ComparisonOften compared for support roles in projectsCompared for general office support roles

The Project Assistant and Administrative Assistant roles share similarities in supporting organizational functions, but Project Assistants focus more on supporting specific projects, often requiring knowledge of project management processes. Administrative Assistants handle broader administrative tasks across departments. Both roles are essential in various industries, but their focus and work environments differ slightly.

More about Project Assistant jobs
What are the most commonly searched types of Project jobs in Vaughan, ON? The most popular types of Project jobs in Vaughan, ON are:
What cities near Vaughan, ON are hiring for Project Assistant jobs? Cities near Vaughan, ON with the most Project Assistant job openings:
Project Assistant jobs near you
Assistant Project Manager

Assistant Project Manager

Bird Construction

Milton, ON

Full-time

Re-posted 3 days ago

Job description

Assistant Project ManagerReporting to the Construction Manager, the Assistant Project Manager leads, directs, and coordinates the daily management of the assigned project(s). This leadership position is accountable for the overall performance of the project, including costs, schedule, quality, project status, and adherence to company policies and procedures.
This position will be located out of our Mississauga, ON office, with travel to sites as needed.
This position may require OPP or Reliability clearanceWhat You Will Be Working On

Pre-Construction

  • Support the Project Manager in preparing and maintaining Preconstruction in Progress (PIP) documentation, KPIs, and monthly reporting
  • Assist with project setup, including establishing document control systems and processes
  • Contribute to preconstruction planning activities such as look-ahead schedules, HSE planning, procurement, construction logistics, and Project Execution Plans
  • Support the preparation and submission of tender packages, including subcontractor recommendations and cost coding for awards
  • Assist in securing permits and approvals from local authorities
  • Collaborate with internal teams and stakeholders to identify and implement efficient, cost-effective project delivery solutions

Construction

  • Assist with pricing and processing change orders and tracking Requests for Information (RFIs)
  • Coordinate and review shop drawings and ensure timely approvals
  • Support communication and coordination with sub-trades and suppliers
  • Assist in maintaining and updating the project budget, schedule, and cost reports
  • Support weekly master schedule updates and ensure alignment with Superintendent look-ahead schedules
  • Assist with setting up client billing schedules and executing invoicing
  • Support subcontract administration, including tracking notice periods and contract value changes
  • Assist with payment processes, dispute resolution, and subcontractor performance evaluations
  • Maintain strong working relationships with clients, consultants, subcontractors, and suppliers
  • Support compliance with health, safety, and environmental standards in line with legislation and company policies

Post-Construction

  • Assist with resolving deficiencies and managing warranty-related items
  • Support the Project Manager in ensuring full contractual and financial project closeout
  • Assist with project closeout activities, including final reports, purchase order reconciliation, and resolution of outstanding costs
What We Are Looking For
  • Undergraduate degree in Engineering or Construction Management
  • Eligible for, or in possession of, a P. Eng., EIT, CET, or PQS designation
  • 5-8 years of hands-on experience in construction management, including cost estimating and direct project management of large-scale commercial, high-rise, civil, or institutional projects
  • Demonstrated experience within institutional and commercial construction environments
  • Strong leadership, project management, and problem-solving skills, with a collaborative approach to delivering results and supporting team development
  • Proven competency in safety, workforce management, project execution, cost control, quality, and project administration
  • Ability to read, interpret, and apply contract documents, drawings, specifications, scopes of work, and project schedules
  • Experience with Viewpoint Project Management software is considered an asset
  • Ability to manage multiple priorities and adapt to changing demands in a fast-paced environment
  • Comfortable working under pressure and meeting tight deadlines
  • Strong analytical, critical thinking, troubleshooting, and problem-solving skills, with close attention to detail
  • Positive, team-oriented mindset with a collaborative approach to working across teams
For Those Who Seek to Redefine

The greatest achievements in history are borne from the greatness within people - where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada's skylines coast-to-coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

What We Believe InWe Put Safety First

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty

We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together

Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work

We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

We Create Opportunity

Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

At Bird, we value Diversity, Equity, and Inclusion (DE&I) and believe it is essential to our success. We will continue to listen, learn, and take action in our commitment to building progress in our organization, and the industry as a whole. Cultivating an environment where all employees feel included, seen, and have a sense of belonging is core to Bird's culture. We commit to proactively employing a workforce that reflects the communities in which we work, fostering an environment of continuous learning, and never compromising on our values.

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