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Project Assistant Jobs in Sun Prairie, WI (NOW HIRING)

Walbec Group

Project Manager Assistant

Madison, WI

Under the direction of the Controller, the Project Manager Assistant is responsible for using a proactive approach to provide support to the Project Managers, Project Engineers and Area Management ...

Walbec Group

Project Manager Assistant

Madison, WI · On-site

Under the direction of the Controller, the Project Manager Assistant is responsible for using a proactive approach to provide support to the Project Managers, Project Engineers and Area Management ...

Mortenson

Assistant Project Manager

Madison, WI · On-site

$102K - $137K/yr

SUMMARY  Mortenson is currently seeking an experienced Assistant Project Manager in our Data Center Solutions Group to partner with the project manager from bid preparation through final client ...

J. F. Ahern

Assistant Project Manager

Madison, WI · Hybrid

We have an exciting opportunity for a Assistant Project Manager located in Madison, WI. How you will contribute: Ahern has a unique, field-facing role, working hand in hand with all involved in ...

J. F. Ahern Co.

Assistant Project Manager

Madison, WI · On-site

We have an exciting opportunity for a Assistant Project Manager located in Madison, WI. How you will contribute: Ahern has a unique, field-facing role, working hand in hand with all involved in ...

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Project Assistant information

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How much do project assistant jobs pay per hour?

As of Jul 14, 2026, the average hourly pay for project assistant in Sun Prairie, WI is $20.96, according to ZipRecruiter salary data. Most workers in this role earn between $16.83 and $23.61 per hour, depending on experience, location, and employer.

What is the role of a project assistant?

A project assistant supports project managers and teams by coordinating schedules, preparing documentation, tracking progress, and ensuring tasks are completed on time. They often use tools like Microsoft Office and project management software to facilitate communication and organization. Strong organizational skills and attention to detail are essential for this role.

How does a Project Assistant typically collaborate with project managers and other team members?

Project Assistants play a crucial role in supporting project managers by organizing schedules, preparing documentation, and facilitating communication among team members. They often attend meetings to take notes, track action items, and ensure deadlines are met. Regular collaboration with various departments is common, as Project Assistants help coordinate resources, gather updates, and address any logistical challenges that arise. This role is ideal for individuals who enjoy multitasking and thrive in a dynamic, team-oriented environment.

What are Project Assistants?

Project Assistants are professionals who provide administrative and operational support to project managers and teams. They help coordinate project activities, manage documentation, schedule meetings, and ensure tasks are completed on time. Project Assistants often handle communication between team members, track project progress, and assist with reporting. Their role is essential for keeping projects organized and running smoothly.

What does a project assistant do?

A project assistant supports project managers and teams by coordinating schedules, preparing reports, managing documentation, and tracking project progress. They often use tools like Microsoft Office and project management software to ensure tasks are completed on time. Strong organizational and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as a Project Assistant, and why are they important?

To thrive as a Project Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of project management principles, often supported by a relevant degree or coursework. Familiarity with project management software like Microsoft Project, Asana, or Trello, and proficiency in MS Office Suite are typically expected. Excellent communication, teamwork, and time management skills help you support project managers and coordinate among stakeholders effectively. These skills ensure projects run smoothly, deadlines are met, and teams stay aligned on objectives.

What skills do you need to be a project assistant?

A project assistant needs strong organizational skills, effective communication, and proficiency in project management tools like Microsoft Office or project scheduling software. Attention to detail, the ability to multitask, and basic knowledge of budgeting and reporting are also important for supporting project teams efficiently.

What Is a Project Assistant?

A project assistant provides support to the project team and helps make sure projects get done on time and budget. They answer to the project manager or project administrator or a company director. Job duties include handling communication with everyone on the project team, creating and filing documentation, preparing reports, and serving as a liaison between management and the project team. Other responsibilities may include setting up office equipment—such as computers, printers, and webcams for online conference calls, scheduling meetings and check-ins, and managing the project calendar.

How do I become a project assistant?

To become a project assistant, candidates typically need a high school diploma or equivalent, with some roles preferring an associate's or bachelor's degree in business, management, or related fields. Relevant skills include organization, communication, and proficiency with project management tools like Microsoft Office or Asana. Gaining experience through internships or entry-level positions can also improve chances of securing a project assistant role.

What is the difference between Project Assistant vs Administrative Assistant?

AspectProject AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate's degree or relevant certificationsHigh school diploma; often no specific certifications required
Work EnvironmentProject sites, offices, collaborative team settingsOffice settings, administrative departments
Employer & Industry UsageConstruction, IT, consulting, engineeringCorporate offices, government agencies, nonprofits
Common Search & ComparisonOften compared for support roles in projectsCompared for general office support roles

The Project Assistant and Administrative Assistant roles share similarities in supporting organizational functions, but Project Assistants focus more on supporting specific projects, often requiring knowledge of project management processes. Administrative Assistants handle broader administrative tasks across departments. Both roles are essential in various industries, but their focus and work environments differ slightly.

More about Project Assistant jobs
What are the most commonly searched types of Project jobs in Sun Prairie, WI? The most popular types of Project jobs in Sun Prairie, WI are:
What are popular job titles related to Project Assistant jobs in Sun Prairie, WI? For Project Assistant jobs in Sun Prairie, WI, the most frequently searched job titles are:
What cities near Sun Prairie, WI are hiring for Project Assistant jobs? Cities near Sun Prairie, WI with the most Project Assistant job openings:
Project Assistant jobs near you
Assistant Project Manager

Assistant Project Manager

McShane Construction Company LLC

Madison, WI • On-site

Full-time

Re-posted 22 days ago

Job description

Description:

As Assistant Project Manager, you’ll play a key role in delivering high-quality multi-family, industrial, or commercial construction projects, while building skills to eventually lead projects as Project Manager. Through the entire project lifecycle, you’ll learn industry best practices for ensuring safety, timeliness, and adherence to budgets and quality standards.


McShane Construction, established in 1984, is a national award-winning general contractor specializing in multi-family, industrial, commercial, and healthcare markets. As a female-owned and led business, we are committed to integrity, innovation, and collaboration, offering a rewarding career environment. With headquarters in Rosemont, IL, and regional offices in Auburn, AL, Madison, WI, Nashville, TN, and Phoenix, AZ, our impact spans nationwide.


Responsibilities

Preconstruction

  • Assist with and learn to review proposals, bid analysis, constructability reviews, and preliminary project schedules.

Project Controls

  • Assist with analyzing and managing owner contracts, ensuring compliance with claim provisions.
  • Prepare purchase orders, subcontracts, and risk mitigation plans during buyout phases.
  • Administer project control documents to ensure consistency and accuracy.
  • Assist with subcontractor and owner changes.

Schedule Management

  • Develop or assist with the preparation of project schedules and updates.

Quality Management

  • Advocate for project excellence by assisting with the implementation of quality standards.
  • Rectify items identified in monthly consultant inspection reports.

Safety

  • Champion a culture of safety by enforcing the company’s Safety Program and ensuring site-specific safety plans are completed.
  • Conduct job site safety audits and recommend corrective actions at weekly coordination meetings.
Requirements:
  • Bachelor’s degree in construction management, civil engineering, architecture, or a related field.
  • Minimum of 3 years’ experience in construction management
  • Knowledge of project controls and construction methods, building codes, and safety regulations
  • Ability to use or learn construction management software (CMiC, Bluebeam, Salus, PlanGrid, MS Project, Primavera P6)
  • Ability to use Microsoft Office Suite

Additional Qualities to Thrive in This Role:

  • Strong communication skills to engage with clients, design consultants, and trade partners
  • Ability to research problems and recommend solutions
  • Adaptability to meet deadlines in a fast-paced environment
  • A proactive, solution-oriented mindset to drive project success

Key Information:

  • Full-time, in-person role split between the local office and assigned jobsite.
  • Valid U.S. Driver’s License required.
  • Authorization to work in the U.S. required.

Are you ready to make an impact and grow with us, but looking for something different?

Visit our Careers page at www.mcshaneconstruction.com/careers or contact us at careers@mcshane.com to learn more.


McShane Construction cultivates a culture of inclusion where every individual’s unique background and perspective are embraced. We provide equal employment opportunities to all employees and applicants and make all employment-related decisions without regard to race, religion, color, sex, sexual orientation, gender identity, national origin, age, or disability, or any other characteristic protected by federal, state, or local laws.


No Agency Inquiries Please: The McShane Companies (McShane Construction Company, Cadence McShane Construction Company, and Conor Commercial Real Estate) do not accept unsolicited resumes, candidates’ names or summaries from staffing agencies, search firms, or third-party recruiters. The McShane Companies will not pay a placement fee in connection with any such unsolicited resumes.