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Project Assistant Jobs in Hamilton, ON (NOW HIRING)

Ecruit

Senior Project Coordinator

Cambridge, ON · On-site

CA$80K/yr

Manage and maintain project documentation through Procore * Assist with tendering, trade procurement and subcontractor coordination * Prepare and track contracts, purchase orders and project ...

Craft and Crew

Sr. Project Manager

Ottawa, ON · Remote

Budget Tracking: Assist in monitoring project budgets to ensure that invoicing aligns with work completed, and address any discrepancies. Sales & Business Development: * Upselling: Identify and ...

Ellisdon

Project Coordinator

Ottawa, ON · On-site

CA$70K - CA$80K/yr

Review, interpret and update construction schedules * Assist the Project Manager and Superintendent in project administration and field work for the project * Conduct quality control activities ...

FreeBalance

Project Manager

Ottawa, ON · On-site

CA$80K - CA$120K/yr

Key to the Project Manager position is the ability to demonstrate previous experience with ... These tools assist our recruitment team but do not replace human judgment. Final hiring decisions ...

Broccolini

Project Manager

Ottawa, ON

As a Project Manager, you will assist in the development and build of remarkable buildings, fostering enduring relationships with our people, partners, and clients while maintaining the Broccolini ...

Slrconsulting

Project Controller

Guelph, ON · On-site

CA$60K - CA$80K/yr

Work with the Project Managers and the Accounting department to reconcile costs * Assist with the preparation of monthly spending, variance, and forecast summary reports Cultural fit and shared ...

Walker Industries

Project Manager

Niagara Falls, ON · On-site

Review drawings, specifications, and project plans to support field operations * Assist with project layout using GPS, lasers, and surveying equipment * Provide project updates, track milestones, and ...

Gray Matter Logic

Project Leader

Mississauga, ON · On-site

Features * Assist in project estimation, forecasting and task management. * Represent Gray Matter Logic values ​​effectively to clients and colleagues. * Work closely with other team members ...

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All JobsProject JobsProject Assistant JobsProject Assistant Jobs in Hamilton, ON

Project Assistant information

What is a project assistant?

A project assistant provides support to the project team and helps make sure projects get done on time and budget. They answer to the project manager or project administrator or a company director. Job duties include handling communication with everyone on the project team, creating and filing documentation, preparing reports, and serving as a liaison between management and the project team. Other responsibilities may include setting up office equipment—such as computers, printers, and webcams for online conference calls, scheduling meetings and check-ins, and managing the project calendar.

What are the key skills and qualifications needed to thrive as a project assistant, and why are they important?

To thrive as a Project Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of project management principles, often supported by a relevant degree or coursework. Familiarity with project management software like Microsoft Project, Asana, or Trello, and proficiency in MS Office Suite are typically expected. Excellent communication, teamwork, and time management skills help you support project managers and coordinate among stakeholders effectively. These skills ensure projects run smoothly, deadlines are met, and teams stay aligned on objectives.

How does a project assistant typically collaborate with project managers and other team members?

Project Assistants play a crucial role in supporting project managers by organizing schedules, preparing documentation, and facilitating communication among team members. They often attend meetings to take notes, track action items, and ensure deadlines are met. Regular collaboration with various departments is common, as Project Assistants help coordinate resources, gather updates, and address any logistical challenges that arise. This role is ideal for individuals who enjoy multitasking and thrive in a dynamic, team-oriented environment.

What is the difference between Project Assistant vs Administrative Assistant?

AspectProject AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate's degree or relevant certificationsHigh school diploma; often no specific certifications required
Work EnvironmentProject sites, offices, collaborative team settingsOffice settings, administrative departments
Employer & Industry UsageConstruction, IT, consulting, engineeringCorporate offices, government agencies, nonprofits
Common Search & ComparisonOften compared for support roles in projectsCompared for general office support roles

The Project Assistant and Administrative Assistant roles share similarities in supporting organizational functions, but Project Assistants focus more on supporting specific projects, often requiring knowledge of project management processes. Administrative Assistants handle broader administrative tasks across departments. Both roles are essential in various industries, but their focus and work environments differ slightly.

Can I get into project management with no experience?

Project assistants often start with little or no experience and can transition into project management roles by gaining relevant skills such as communication, organization, and familiarity with project management tools like MS Project or Trello. Entry-level positions may require some related experience or certifications like CAPM, and gaining practical experience through internships or volunteering can improve prospects.

Is a project assistant a good job?

A project assistant role involves supporting project managers with tasks such as scheduling, documentation, and communication. It can be a good entry-level position for those interested in project management, offering opportunities to develop organizational and communication skills in various industries. Job satisfaction depends on the work environment and career goals.
More about Project Assistant jobs

What are the most commonly searched types of Project jobs in Hamilton, ON?

The most popular types of Project jobs in Hamilton, ON are:

What are popular job titles related to Project Assistant jobs in Hamilton, ON?

For Project Assistant jobs in Hamilton, ON, the most frequently searched job titles are:

What job categories do people searching Project Assistant jobs in Hamilton, ON look for?

The top searched job categories for Project Assistant jobs in Hamilton, ON are:

What cities near Hamilton, ON are hiring for Project Assistant jobs?

Cities near Hamilton, ON with the most Project Assistant job openings:

Project Assistant jobs near you
Infographic showing various Project Assistant job openings in Hamilton, ON as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Executive Assistant to the Chief Revenue Officer (CRO)

Finlink Group

Brampton, ON • On-site

Full-time

Posted 12 days ago

Job description

Executive Assistant to the CRO

Location: Mississauga, ON
Job Type: Full-Time, In-Office

Are you the person who naturally stays one step ahead?

We're supporting a client with an urgent search for an Executive Assistant to the CRO,  a role designed for someone who is highly organized, proactive and comfortable wearing many hats.

This isn't a position where you'll simply wait for a to-do list. You'll be trusted to manage priorities, keep things moving, solve problems and anticipate what needs to happen next. Your days may involve executive support in the morning, coordinating a project or event in the afternoon, and helping with marketing or financial administration in between.

If you're someone who enjoys variety, takes ownership and gets satisfaction from making things run smoothly, this could be a great fit.

What You'll Do
  • Manage calendars, meetings, appointments and schedules.
  • Prepare agendas, meeting materials and follow-up notes.
  • Draft professional emails, correspondence, reports and presentations.
  • Track priorities, deadlines and outstanding action items.
  • Coordinate with employees, clients, vendors and external contacts.
  • Conduct research and summarize information.
  • Assist with receipts, expenses, financial records and basic bookkeeping.
  • Support Accounts Payable and Accounts Receivable documentation.
  • Coordinate social media content, calendars and marketing activities.
  • Create presentations, graphics and business materials using Canva.
  • Help organize meetings, lunches, events and employee activities.
  • Monitor office supplies, refreshments and general workplace needs.
  • Maintain digital office-screen content and coordinate basic AV/IT follow-up.
  • Support CRM updates, project tracking, vendors and special projects.
  • Assist with designated personal administrative tasks for the executive.
What We're Looking For

We're looking for someone who is organized, polished, resourceful and naturally proactive.

You should have:

  • 2–5 years of experience in executive assistance, administration, office management or a similar role.
  • Experience supporting a senior executive, entrepreneur or business owner is an asset.
  • Excellent communication and organizational skills.
  • Strong attention to detail and follow-through.
  • The ability to manage competing priorities without losing sight of deadlines.
  • Confidence working independently and following up with others.
  • Professionalism, discretion and sound judgment.
  • Basic bookkeeping or financial administration experience is an asset.
  • Marketing or social media experience is an asset.
  • Strong comfort with Microsoft 365 and Canva.
  • Experience with QuickBooks, CRM systems or similar tools is an asset.
What Makes Someone Successful in This Role?

The right person doesn't need to be reminded about every detail. They notice, organize, follow up and take action.

You'll know you're succeeding when the executive is prepared for what's coming, deadlines aren't missed, follow-ups happen without prompting, and everyday responsibilities are handled smoothly and confidently.

The goal is to grow from learning the role → executing → taking ownership → anticipating.

Why This Opportunity?

This is a great opportunity for someone who wants more than a traditional administrative position. You'll work across executive support, finance, marketing, operations, events and projects, giving you broad exposure and the opportunity to make a visible impact.

If you enjoy variety, thrive on responsibility and take pride in being the person others can rely on, you'll have plenty of room to make this role your own.

Ready for Your Next Opportunity?

If you're the type of person who keeps the details organized, stays calm when priorities change and is always thinking one step ahead, we want to hear from you.

This is an urgent opportunity, and we're moving quickly to connect with qualified candidates.

If this sounds like you, apply today with your resume. We look forward to hearing from you.