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Project Assistant Jobs in Hamilton, ON (NOW HIRING)

Aecon Group Inc.

Project Accountant

Cambridge, ON · On-site

Prepare monthly related reconciliations * Assist in the preparation of monthly and yearly financial statements, supporting schedules and reports * Assist in the preparation of cash flows for the ...

RWDI

Project Coordinator

Guelph, ON

CA$55K - CA$64K/yr

Track and maintain project leads, opportunities, and related data in the ERP system * Assist project managers with preparing and submitting proposals, ensuring accuracy and compliance with client ...

New

Landmark Structures Co

Project Admin

Burlington, ON · On-site

Set up and maintain project files. * Assist the Project Manager with completing and maintaining all project planning documents * Assist the Project Manager with setting up project planning meetings.

Ecruit

Project Coordinator

Mississauga, ON · On-site

CA$60K - CA$70K/yr

Coordinate requests for information, shop drawings, submittals, samples, and other project documentation. * Assist with project cost tracking, invoicing, forecasting, and financial reporting.

Tomlinson

Project Coordinator

Ottawa, ON

Produce traffic management plans, tracking completed work and extras * Assist with preparation of ... Working on project construction site(s) or in an office setting, usually a site trailer * Long ...

Knapp Inc.

Project Coordinator

Oakville, ON · On-site

CA$80K - CA$100K/yr

Liaise with consultants, subcontractors, suppliers, TTC representatives, and internal project teams. Assist with contract administration, cost tracking, forecasting, and monthly reporting. Support ...

Broccolini

Project Coordinator

Ottawa, ON · On-site

As a Project Coordinator, you will assist in the development and build of remarkable buildings, fostering enduring relationships with our people, partners, and clients while maintaining the ...

FirstOntario Credit Union

Project Manager

Stoney Creek, ON · On-site

CA$81K - CA$111K/yr

... assist in project scoping with key partnersWhile working in collaboration with key partners, ensure there is a mitigation plan in place for all enterprise risk factorsEnsure all key partners are in ...

GFL Environmental

Project Manager

Brampton, ON · On-site

Project Planning & Execution: Assist the Branch Manager with major project pre-planning, scheduling, asset securement, equipment rentals, subcontractor management, daily tracking, and project closure.

GFL Environmental

Project Manager

Mississauga, ON · On-site

Project Planning & Execution: Assist the Branch Manager with major project pre-planning, scheduling, asset securement, equipment rentals, subcontractor management, daily tracking, and project closure.

GFL Environmental

Project Manager

Oakville, ON · On-site

Project Planning & Execution: Assist the Branch Manager with major project pre-planning, scheduling, asset securement, equipment rentals, subcontractor management, daily tracking, and project closure.

ABL Employment

Project Coordinator

Mississauga, ON

CA$50K - CA$60K/yr

... activities. - Assist with project planning, look-ahead schedules, equipment rentals, and material procurement. - Maintain project records, daily reports, photo documentation, and change order ...

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Showing results 21-40

All JobsProject JobsProject Assistant JobsProject Assistant Jobs in Hamilton, ON

Project Assistant information

What is a project assistant?

A project assistant provides support to the project team and helps make sure projects get done on time and budget. They answer to the project manager or project administrator or a company director. Job duties include handling communication with everyone on the project team, creating and filing documentation, preparing reports, and serving as a liaison between management and the project team. Other responsibilities may include setting up office equipment—such as computers, printers, and webcams for online conference calls, scheduling meetings and check-ins, and managing the project calendar.

What are the key skills and qualifications needed to thrive as a project assistant, and why are they important?

To thrive as a Project Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of project management principles, often supported by a relevant degree or coursework. Familiarity with project management software like Microsoft Project, Asana, or Trello, and proficiency in MS Office Suite are typically expected. Excellent communication, teamwork, and time management skills help you support project managers and coordinate among stakeholders effectively. These skills ensure projects run smoothly, deadlines are met, and teams stay aligned on objectives.

How does a project assistant typically collaborate with project managers and other team members?

Project Assistants play a crucial role in supporting project managers by organizing schedules, preparing documentation, and facilitating communication among team members. They often attend meetings to take notes, track action items, and ensure deadlines are met. Regular collaboration with various departments is common, as Project Assistants help coordinate resources, gather updates, and address any logistical challenges that arise. This role is ideal for individuals who enjoy multitasking and thrive in a dynamic, team-oriented environment.

What is the difference between Project Assistant vs Administrative Assistant?

AspectProject AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate's degree or relevant certificationsHigh school diploma; often no specific certifications required
Work EnvironmentProject sites, offices, collaborative team settingsOffice settings, administrative departments
Employer & Industry UsageConstruction, IT, consulting, engineeringCorporate offices, government agencies, nonprofits
Common Search & ComparisonOften compared for support roles in projectsCompared for general office support roles

The Project Assistant and Administrative Assistant roles share similarities in supporting organizational functions, but Project Assistants focus more on supporting specific projects, often requiring knowledge of project management processes. Administrative Assistants handle broader administrative tasks across departments. Both roles are essential in various industries, but their focus and work environments differ slightly.

Can I get into project management with no experience?

Project assistants often start with little or no experience and can transition into project management roles by gaining relevant skills such as communication, organization, and familiarity with project management tools like MS Project or Trello. Entry-level positions may require some related experience or certifications like CAPM, and gaining practical experience through internships or volunteering can improve prospects.

Is a project assistant a good job?

A project assistant role involves supporting project managers with tasks such as scheduling, documentation, and communication. It can be a good entry-level position for those interested in project management, offering opportunities to develop organizational and communication skills in various industries. Job satisfaction depends on the work environment and career goals.
More about Project Assistant jobs

What are the most commonly searched types of Project jobs in Hamilton, ON?

The most popular types of Project jobs in Hamilton, ON are:

What are popular job titles related to Project Assistant jobs in Hamilton, ON?

For Project Assistant jobs in Hamilton, ON, the most frequently searched job titles are:

What job categories do people searching Project Assistant jobs in Hamilton, ON look for?

The top searched job categories for Project Assistant jobs in Hamilton, ON are:

What cities near Hamilton, ON are hiring for Project Assistant jobs?

Cities near Hamilton, ON with the most Project Assistant job openings:

Project Assistant jobs near you
Infographic showing various Project Assistant job openings in Hamilton, ON as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Project Coordinator

Connect Resource Managers & Planners Inc.

Oakville, ON • On-site

Other

Medical, Dental, Vision, Life

Re-posted 28 days ago

Job description

Project Coordinator

Reporting to the Manager, Workplace Strategy and Design, the Workplace Client Services (Project) Coordinator supports the workplace team by acting as a key liaison between clients, vendors, and internal teams. This role is responsible for coordinating client requests, maintaining accurate project documentation, supporting product and service quotations, and ensuring a consistently high-quality client experience throughout the project lifecycle.

Key Responsibilities:

Client & Internal Coordination

  • Serve as the primary point of contact for incoming internal and external project-related communications via phone, email, and Microsoft Teams.
  • Maintain timely, professional, and empathetic communication to support excellent customer service and client satisfaction.
  • Act as an internal liaison to provide product and service information, answer project questions, and assist in resolving emerging issues.

Project & Salesforce Administration

  • Receive new client requests from project leads and create opportunities in Salesforce, including kickoff call notes and project details.
  • Create and maintain project folders on the cloud server and assign project numbers.
  • Maintain accurate Salesforce records, including quotes, acknowledgements, client contact details, and project updates.
  • Maintain project files according to department standards, ensuring drawings and specifications are current.

Vendor, Product & Quotation Support

  • Request product, service, freight, and special-order quotes from vendors to support client deliverables.
  • Research furniture and product options, prepare comparisons, and provide recommendations related to pricing, lead times, and finish options.
  • Request finish samples from vendors for client review.
  • Review order acknowledgements to confirm accuracy against client orders.

Proposals & Order Management

  • Prepare proposals under $5,000 as requested by management and review for accuracy prior to submission.
  • Obtain client approvals, upload documentation to Salesforce, and coordinate next steps following approval.
  • Communicate manufacturing, shipping, and delivery status to internal teams to ensure projects remain on schedule.
  • Assist with order issue resolution, including shortages, damaged goods claims, and delivery discrepancies.

Site, Install & Post-Occupancy Support

  • Assist with site visits, inventories, staging, and vendor or client appointments as required.
  • Support post-occupancy evaluations and deficiency list processing, communicating findings to the Manager, Workplace Strategy and Design.

Additional Support

  • Assist with design, sourcing, quotation, and installation of plants, planters, and staging items.
  • Maintain staging inventory in the Connect warehouse.
  • Accurately complete timesheets, activity logs, and attend departmental and company meetings.
  • Follow all communication procedures, guidelines, and company policies.
  • Coordinate the servicing of company vehicles


Performance Measurements:

Minimum of 2 years of client facing design and customer service experience in commercial interior design or furniture dealership.

Experience co-ordinating projects with internal and external stakeholders

Proven customer support experience

Experience working on multiple projects and managing priorities

Works independently and as part of a team. 

Excellent interpersonal and communication skills, both written and verbal in the English language

Efficient and organized documentation

A positive attitude, confident, focused, and responsible 

Demonstrated ability to manage time efficiently, prioritize multiple tasks and meet deadlines

Software Knowledge:

PowerPoint/Canva

Proficient in MS Office Applications (Word, Excel, Outlook) 

Adobe Acrobat Pro 

Salesforce 

Educational/Licensing/Certification Requirements:

A valid driver’s license and access to an insured vehicle 

We are an Equal Opportunity Employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, colour, religious creed, ethnic origin, disability, or any other characteristic protected by federal, provincial, or local law

Job Type: Full-time, Permanent

Group Insurance Benefits:

Dental Care

Extended Health Care

Life

Dependent Life

Long Term Disability (employee paid)

On-site Parking

Vision Care