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Project Assistant Jobs in Elgin, IL (NOW HIRING)

Helm Group

Project Assistant

Westmont, IL · On-site

$55K - $70K/yr

As a Helm Project Assistant, you will provide support in the planning, execution, monitoring, and control of projects. This person should be familiar with general construction practices, be very ...

New

TERRACON

Project Assistant

Glendale Heights, IL · On-site

Project Assistant Location: Glendale Heights, IL OR Lombard, IL OR Chicago, IL Onsite Full-Time Document Control * Manage and maintain project documentation in accordance with established quality ...

The University of Chicago

Project Assistant IV

Chicago, IL · On-site

$23.71 - $34.72/hr

Under limited supervision, the Project Assistant IV will coordinate the daily administrative needs for the several researchers and their project staff. Update/maintain the calendars of assigned ...

YQN

Technical Project Assistant

Chicago, IL · On-site

$80K - $100K/yr

As a Bilingual Technical Project Assistant, you will have the opportunity to gain hands-on experience in equipment testing and analysis. You'll collaborate with experienced engineers, contribute to ...

YQN

Technical Project Assistant

Chicago, IL · On-site

$80K - $100K/yr

As a Bilingual Technical Project Assistant, you will have the opportunity to gain hands-on experience in equipment testing and analysis. You'll collaborate with experienced engineers, contribute to ...

DePaul University

PT Research Project Assistant

Chicago, IL · On-site

$16.69 - $17.05/hr

The Part-Time Research Assistant will help the Director with tasks as needed on the post-viral grant supported project. What You'll Do: * Completes Center administrative tasks designated by the ...

Arcadis

Senior Project Manager

Chicago, IL · On-site

May provide oversight for junior staff such as assistant project managers or project engineers, depending on the project size and type. In each case, the Project Manager will serve as the primary ...

STV

Assistant Project Manager-Zero Emissions

Chicago, IL

$83K - $95K/yr

We are seeking an Assistant Project Manager with a strong history of experience representing owner's on capital programs, facility upgrades, renovations and additions for a zero missions project. The ...

isec

Project Engineer I

Lisle, IL

$68K - $87K/yr

Duties and Responsibilities * Assist in the development, preparation, and finalization of project schedule. * Responsible for procuring and submitting all project submittal information as well as ...

isec

Project Engineer I

Lisle, IL

$68K - $87K/yr

Duties and Responsibilities * Assist in the development, preparation, and finalization of project schedule. * Responsible for procuring and submitting all project submittal information as well as ...

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All JobsProject Assistant JobsProject Assistant Jobs in Elgin, IL

Project Assistant information

See Elgin, IL salary details

$13

$21

$30

How much do project assistant jobs pay per hour?

As of Jul 5, 2026, the average hourly pay for project assistant in Elgin, IL is $21.30, according to ZipRecruiter salary data. Most workers in this role earn between $17.12 and $23.99 per hour, depending on experience, location, and employer.

What is the role of a project assistant?

A project assistant supports project managers and teams by coordinating schedules, preparing documentation, tracking progress, and ensuring tasks are completed on time. They often use tools like Microsoft Office and project management software to facilitate communication and organization. Strong organizational skills and attention to detail are essential for this role.

How does a Project Assistant typically collaborate with project managers and other team members?

Project Assistants play a crucial role in supporting project managers by organizing schedules, preparing documentation, and facilitating communication among team members. They often attend meetings to take notes, track action items, and ensure deadlines are met. Regular collaboration with various departments is common, as Project Assistants help coordinate resources, gather updates, and address any logistical challenges that arise. This role is ideal for individuals who enjoy multitasking and thrive in a dynamic, team-oriented environment.

What are Project Assistants?

Project Assistants are professionals who provide administrative and operational support to project managers and teams. They help coordinate project activities, manage documentation, schedule meetings, and ensure tasks are completed on time. Project Assistants often handle communication between team members, track project progress, and assist with reporting. Their role is essential for keeping projects organized and running smoothly.

What does a project assistant do?

A project assistant supports project managers and teams by coordinating schedules, preparing reports, managing documentation, and tracking project progress. They often use tools like Microsoft Office and project management software to ensure tasks are completed on time. Strong organizational and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as a Project Assistant, and why are they important?

To thrive as a Project Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of project management principles, often supported by a relevant degree or coursework. Familiarity with project management software like Microsoft Project, Asana, or Trello, and proficiency in MS Office Suite are typically expected. Excellent communication, teamwork, and time management skills help you support project managers and coordinate among stakeholders effectively. These skills ensure projects run smoothly, deadlines are met, and teams stay aligned on objectives.

What skills do you need to be a project assistant?

A project assistant needs strong organizational skills, effective communication, and proficiency in project management tools like Microsoft Office or project scheduling software. Attention to detail, the ability to multitask, and basic knowledge of budgeting and reporting are also important for supporting project teams efficiently.

What Is a Project Assistant?

A project assistant provides support to the project team and helps make sure projects get done on time and budget. They answer to the project manager or project administrator or a company director. Job duties include handling communication with everyone on the project team, creating and filing documentation, preparing reports, and serving as a liaison between management and the project team. Other responsibilities may include setting up office equipment—such as computers, printers, and webcams for online conference calls, scheduling meetings and check-ins, and managing the project calendar.

How do I become a project assistant?

To become a project assistant, candidates typically need a high school diploma or equivalent, with some roles preferring an associate's or bachelor's degree in business, management, or related fields. Relevant skills include organization, communication, and proficiency with project management tools like Microsoft Office or Asana. Gaining experience through internships or entry-level positions can also improve chances of securing a project assistant role.

What is the difference between Project Assistant vs Administrative Assistant?

AspectProject AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate's degree or relevant certificationsHigh school diploma; often no specific certifications required
Work EnvironmentProject sites, offices, collaborative team settingsOffice settings, administrative departments
Employer & Industry UsageConstruction, IT, consulting, engineeringCorporate offices, government agencies, nonprofits
Common Search & ComparisonOften compared for support roles in projectsCompared for general office support roles

The Project Assistant and Administrative Assistant roles share similarities in supporting organizational functions, but Project Assistants focus more on supporting specific projects, often requiring knowledge of project management processes. Administrative Assistants handle broader administrative tasks across departments. Both roles are essential in various industries, but their focus and work environments differ slightly.

More about Project Assistant jobs
What are the most commonly searched types of Project jobs in Elgin, IL? The most popular types of Project jobs in Elgin, IL are:
What job categories do people searching Project Assistant jobs in Elgin, IL look for? The top searched job categories for Project Assistant jobs in Elgin, IL are:
What cities near Elgin, IL are hiring for Project Assistant jobs? Cities near Elgin, IL with the most Project Assistant job openings:
Project Assistant jobs near you

Project Assistant

Helm Group

Westmont, IL • On-site

$55K - $70K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 2 days ago

Job description

Position Overview
Are you ready to launch your career in the construction industry with Helm? The Helm Group is seeking an energetic, proactive, and detail-oriented Project Assistant to join our team. As a Helm Project Assistant, you will provide support in the planning, execution, monitoring, and control of projects. This person should be familiar with general construction practices, be very organized, hand have some experience with excel, accounting, and project management.
This position is for our mechanical division which is responsible for the HVAC, Plumbing, and Piping scopes of work for new construction projects as well as remodel work in buildings such as K-12 schools, hospitals and associated healthcare buildings, high-rise buildings, and other commercial building types. This role is located in our Westmont, IL office.
Key Responsibilities
  • Organize and manage project documents, including drawings, submittals, contracts, etc.
  • Prepare various forms and reports as directed by Project Managers (Subcontracts, Purchase Orders, Change Orders, Submittals, RFI)
  • Monitor construction management contract compliance (COI, bonds, permits, Safety)
  • Order & Track Equipment, Review Invoices
  • Assist in Compliance Monitoring of Subcontractors
  • Act as liaison with GC, project manager, field, vendors, subcontractors, and accounting
  • Knowledge of construction industry
  • Strong analytical skills with attention to detail
  • Critical thinker with a continuous improvement mindset
  • Positive, professional, polite
  • Solid communication skills, written and verbal
  • Effectively understands and sets priorities
  • Dependable and driven self-starter with strong self-responsibility
  • Proficient with Microsoft Office applications, specifically Outlook, Excel, Word, Team, and PowerPoint
  • Knowledge of Viewpoint is a plus, but not necessary.
  • Knowledge of HVAC systems is a plus, but not necessary.
  • Implementation of all Safety requirements.

Requirements
  • High School Diploma required
  • College Degree preferred, but not necessary.
  • 3 years of experience (required)/5 years' experience (preferred) as a Project Assistant or Project Coordinator

Salary & Benefits
Range: $55,000-$70,000
Final determination of a successful candidate's pay is based on job-related knowledge, skills, education, and experience. Helm provides a competitive compensation package that recognizes an individual's experience and qualifications combined with a benefits package to meet your needs.
As a valued member of the Helm team, your benefits package will include:
  • 401K plan with matching contributions
  • Health, Vision, and Dental Insurance
  • Paid Time Off
  • Health Savings Account, Health Reimbursement Account and Flexible Spending Accounts
  • Health Wellness Programs

Join Helm and become part of our supportive, family-like culture where hard work is recognized and rewarded. Your contributions will make a meaningful impact on our projects, ensuring every day you go home knowing you've played a vital role in our success. If you're ready to embark on a fulfilling career journey, apply now to join our dedicated team at Helm.

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