Project Assistant Jobs in Champlin, MN (NOW HIRING)

Description

Assistant Project Manager, Renewables Division

Westwood Professional Services, Inc.

The Assistant Project Manager will provide support to an experienced project manager on complex and/or multi-service projects. They will also be responsible for project management of small and/or single-service projects and support a service lead on small and/or single-service projects. The Assistant Project Manager will play a key role in stakeholder relationships, team management, project planning and monitoring, oversight of project work and deliverables, managing uncertainty and change, and timely invoicing and AR collection.

Requirements

• Support the overall project manager or take full accountability for small/single-service projects.
• Build and maintain stakeholder relationships, both internal and external.
• Coordinate and manage project teams, ensuring effective communication and collaboration.
• Develop and implement project plans, including timelines, milestones, and resource allocation.
• Oversee project work to ensure it is completed on time and within budget.
• Ensure project deliverables meet quality standards and contractual requirements.
• Monitor project health and take corrective action as needed.
• Manage uncertainty and change, including scope creep and change orders.
• Ensure timely invoicing and collection of accounts receivable.
• Coordinate and assist in the preparation of proposals for single- and multi-service projects.
• Collaborate with service leadership and client managers in reviewing proposal and pricing strategy.
• Manage the contracting process, including term negotiation led by others.
• Facilitate project meetings and distribute minutes and action logs.
• Represent the organization in communications related to assigned projects.

Contacts / Direction:

• Assigned projects and tasks by a Project Manager or Client Manager.
• May receive guidance for correcting project performance concerns.
• Receive frequent guidance related to overall objectives, critical issues, new concepts, and policy matters.
• Receive supervision and guidance on unusual conditions and developments.
• Independent management and prioritization of tasks and projects required.
• Close collaboration with project managers, project teams, and project assistants, and division administrative coordinator.

Supervisory Responsibility:

• None

Success Measures:

• Budget compliance, including minimizing WIP, write-offs & aged AR
• Timeliness
• Degree of customer satisfaction
• Degree of team satisfaction
• Winning repeat work

Required Skills and Qualifications:

• Bachelor's degree in a relevant field
• 2-4 years of experience in a project coordinator or similar role
• Professional licensure in a technical field, CAPM, or related certification
• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Ability to work effectively in a team environment
• Proficiency in project management software and tools
• Attention to detail and ability to multitask
• Problem-solving and decision-making abilities
• Knowledge of project management principles and methodologies

Preferred Skills and Qualifications:

• Experience in managing complex and/or multi-service projects
• Familiarity with multiple service and multiple office environments
• Previous experience mentoring and supporting junior project staff
• Knowledge of industry-specific regulations and standards
• Advanced proficiency in project management software and tools

• Location = Office based (in a Westwood office)
• Lifting / Moving / Standing = typical for a non-physical, office-based role
• Personal Protective Equipment (PPE) required = None
• Travel = Little to no travel expected

About Westwood Professional Services, Inc. (Westwood)

At Westwood, our purpose is to create a better world for people through our work. We transform the energy grid, design resilient infrastructure, and develop communities that will flourish today and for future generations. With over 50 years of experience and a legacy of innovation, we stand at the forefront of our industry, dedicated to understanding the unique needs of the markets we serve.

Our approach revolves around people. We are committed to building a culture that attracts, retains, and develops high performers. Our team values relationships, innovation, dedication, initiative, and growth. We believe fostering a collaborative "One Team" mentality yields superior outcomes in everything we do.

We customize our technical capabilities and geographic reach to meet our clients where they are and help them realize their vision.

We are partners in our clients' success, driving to provide solutions that make a lasting difference. Safety, sustainability, and operational excellence are not just facets of our work; they are intrinsic to our identity, guiding every decision we make.

We are deeply invested in the communities we serve. Through our projects and giving-back initiatives, we enrich the lives of those we serve, engage others within our industry, and create a lasting impact on communities around the world. To us, success transcends the completion of projects; it is reflected in the lives we have positively impacted by our work.

Join us in creating a better world.

In 2024, Zweig Group ranked Westwood nationally at #13 and #40, respectively, on its Hot Firms and Best Firms to Work for lists. Zweig also awarded Westwood one national 1st place award for Marketing Excellence. Westwood was recently recognized as #83 in the ENR Top 500 Firms in 2024. The firm consistently ranks on the industry's top 25 lists and receives recognition for its involvement in award-winning projects nationwide.

Westwood provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We believe that diverse backgrounds strengthen our business. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.