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Project Administrator Jobs in Portland, OR (NOW HIRING)

ITG Communications

Project Administrator

Vancouver, WA · On-site

The Project Administrator, Construction provides critical administrative and operational support to construction teams by ensuring accurate project documentation, billing validation, and timely ...

Quanta Services

Project Administrator

Portland, OR · On-site

$24 - $32/hr

The Project Administrator will assist with customer account management and maintenance. She/he will track job progress on each assigned job and provide timely billing/invoicing per job. The Project ...

FiberTel, LLC

Project Administrator

Portland, OR

$24 - $32/hr

The Project Administrator will assist with customer account management and maintenance. She/he will track job progress on each assigned job and provide timely billing/invoicing per job. The Project ...

FiberTel, LLC

Project Administrator

Portland, OR · On-site

$24 - $32/hr

The Project Administrator will assist with customer account management and maintenance. She/he will track job progress on each assigned job and provide timely billing/invoicing per job. The Project ...

Northern Impact

Project Administrator

Portland, OR · On-site

Job Purpose The Project Administrator supports multiple project teams by managing documentation, coordinating workflows, and providing administrative support throughout the design and construction ...

MWH

Project Administrator

Gresham, OR · On-site

$28 - $38/hr

About the Role MWH is currently seeking a qualified Project Administrator to provide support on projects. This position is located in Gresham, Oregon. *work schedule will be 5:30 am - 2:00 pm*

SriLakshmiTech

Systems Administrator

Oregon City, OR · On-site

Support the Data Center Modernization and Mac to Windows Transition projects. * Administer Windows Server, Active Directory, Microsoft Entra ID, Microsoft 365, Azure, DNS, DHCP, and related ...

Tarkett

Project Manager

West Linn, OR · On-site

Directly supervises the Project Administrator. * Leads a department responsible for project execution and operational success. * Adhere to safety policies and report any concerns. * Support company ...

Tarkett

Project Manager

West Linn, OR · On-site

Directly supervises the Project Administrator. * Leads a department responsible for project execution and operational success. * Adhere to safety policies and report any concerns. * Support company ...

Tarkett

Project Manager

West Linn, OR · On-site

Directly supervises the Project Administrator. * Leads a department responsible for project execution and operational success. * Adhere to safety policies and report any concerns. * Support company ...

Tarkett Sports

Project Manager

West Linn, OR · On-site

Directly supervises the Project Administrator. * Leads a department responsible for project execution and operational success. * Adhere to safety policies and report any concerns. * Support company ...

Tarkett

Project Manager

West Linn, OR · On-site

Directly supervises the Project Administrator. * Leads a department responsible for project execution and operational success. * Adhere to safety policies and report any concerns. * Support company ...

Omega Morgan

Project Manager

Hillsboro, OR · On-site

$95K - $115K/yr

Project Coordinators/engineers, inventory control personnel, project admin, safety representatives and superintendents Required Education and/or Experiences: * 3+ years experience in Project ...

TAPANI, Inc.

Project Engineer (Civil)

Battle Ground, WA · On-site

$23.23 - $34.84/hr

Organize and transmit tickets and pertinent information to Project Admins. * Review and approve daily reports and timecards. * Monitor accurate quantity and time tracking against correct phase codes.

Cascade AIDS Project

Practice Administrator

Portland, OR · On-site

$120K/yr

The Practice Administrator directly supervises the Front Office Supervisor, Back Office Supervisor ... Cascade AIDS Project is an Equal Employment Opportunity Employer. We comply with all relevant anti ...

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All JobsProject Administrator JobsProject Administrator Jobs in Portland, OR

Project Administrator information

See Portland, OR salary details

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$54

How much do project administrator jobs pay per hour?

As of Aug 26, 2026, the average hourly pay for project administrator in Portland, OR is $30.13, according to ZipRecruiter salary data. Most workers in this role earn between $22.74 and $34.76 per hour, depending on experience, location, and employer.

What is a project administrator?

Project Administrators are professionals who provide essential administrative support to project managers and teams throughout the lifecycle of a project. They handle tasks such as scheduling meetings, preparing documents, tracking project progress, managing budgets, and ensuring that all project documentation is up to date. Their role helps ensure that projects run smoothly by organizing resources, facilitating communication, and assisting with problem-solving as needed. Project Administrators are vital in keeping projects on track and supporting the overall success of the team.

What are the key skills and qualifications needed to thrive as a project administrator, and why are they important?

To thrive as a Project Administrator, you need strong organizational skills, attention to detail, and a background in project management or business administration, often supported by relevant degrees or certifications. Familiarity with project management software (such as MS Project, Asana, or Trello), spreadsheets, and document management systems is typically required. Excellent communication, time management, and problem-solving abilities are crucial soft skills for coordinating tasks and supporting project teams. These skills ensure projects stay on track, resources are efficiently allocated, and stakeholders remain informed, contributing to successful project outcomes.

How does a project administrator typically interact with project managers and other team members?

As a Project Administrator, you will work closely with project managers to track progress, prepare reports, and ensure that documentation is accurate and up to date. You’ll also coordinate with team members across various departments to schedule meetings, monitor deadlines, and address logistical issues. This role requires strong communication and organizational skills, as you often serve as the central point of contact for project-related information. Effective collaboration and proactive follow-up are key to success in this position.

What is the difference between Project Administrator vs Project Coordinator?

AspectProject AdministratorProject Coordinator
ResponsibilitiesHandles administrative tasks, documentation, scheduling, and resource managementAssists in project planning, communication, and coordinating team activities
Required CredentialsTypically requires a diploma or degree in business or related fieldSimilar educational background, often with certifications in project management
Work EnvironmentOffice-based, supporting project teams across various industriesOffice or on-site, facilitating project execution and team collaboration

Project Administrators focus on administrative support and documentation, ensuring project processes run smoothly. Project Coordinators assist with planning and team coordination, often working closely with Project Managers. While their roles overlap, Project Administrators are more administrative, whereas Project Coordinators are more involved in project execution and communication.

How much do project administrators make in the US?

Project administrators in the US typically earn a median annual salary of around $55,000 to $70,000, depending on experience, industry, and location. Entry-level roles may start lower, while experienced professionals with certifications can earn higher salaries, especially in larger organizations or specialized fields.

Is a project administrator a good job?

A project administrator is a role that involves coordinating project activities, managing schedules, and supporting project teams, often requiring skills in organization and communication. It can be a good job for those interested in project management and administrative work, with opportunities for career advancement and certification such as PMP. Job satisfaction depends on individual preferences and the work environment.
More about Project Administrator jobs

What are the most commonly searched types of Project Administrator jobs in Portland, OR?

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For Project Administrator jobs in Portland, OR, the most frequently searched job titles are:

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The top searched job categories for Project Administrator jobs in Portland, OR are:

What cities near Portland, OR are hiring for Project Administrator jobs?

Cities near Portland, OR with the most Project Administrator job openings:

Project Administrator jobs near you
Infographic showing various Project Administrator job openings in Portland, OR as of August 2026, with employment types broken down into 85% Full Time, 11% Part Time, and 4% Contract. Highlights an 86% Physical, 4% Hybrid, and 10% Remote job distribution, with an average salary of $63,874 per year, or $30.7 per hour.

Project Administrator

ITG Communications

Vancouver, WA • On-site

Full-time

Re-posted 11 days ago

ITG Communications rating

5.4

Company rating: 5.4 out of 10

Based on 22 frontline employees who took The Breakroom Quiz

Job description

ITG Communications is hiring for Project Administrator in Vancouver, WA
Purpose:
The Project Administrator, Construction provides critical administrative and operational support to construction teams by ensuring accurate project documentation, billing validation, and timely project closeout.
This role plays a key part in maintaining data integrity across construction, finance, and client reporting by managing as-built documentation, reconciling production data, and supporting cross-functional communication. The Project Administrator helps drive efficiency, reduce billing discrepancies, and ensure projects are properly documented from initiation through completion.
Responsibilities
Key Responsibilities:
  • Compile, organize, and maintain complete as-built (as-built) packages in accordance with company and client standards
  • Collect and verify project documentation, including maps, production reports, and supporting records
  • Ensure all required documentation is complete, accurate, and submitted on time for project closeout
  • Compare production data (maps, field reports) against billing submissions to identify discrepancies
  • Act as a quality control checkpoint between Construction and Finance
  • Identify and flag underbilling or overbilling issues and communicate findings to Construction Coordinators
  • Support reconciliation of production codes to ensure accurate client billing
  • Maintain and update internal tracking systems, spreadsheets, and Smartsheet's with real-time project statuses
  • Monitor project progress and ensure data consistency across systems
  • Generate reports to support management visibility into production and project completion
  • Provide direct administrative support to Construction Coordinators and Project Managers
  • Collaborate with Finance, field teams, and vendors to gather required information
  • Communicate effectively with internal teams and external stakeholders regarding project documentation and status
  • Identify opportunities to improve documentation, tracking, and reporting processes
  • Support implementation of standardized workflows and tools
  • Assist leadership in improving operational efficiency and data accuracy

Key Measures / Key Performance Indicators:
  • Accuracy and completeness of as-built packages
  • Reduction in billing discrepancies (under/over billing)
  • Timeliness of project closeout documentation
  • Data accuracy across tracking systems
  • Responsiveness to internal and client requests
  • Efficiency improvements in reporting and documentation processes

Requirements
Education: High school diploma or equivalent required
Experience:
  • 1-3 years of experience in cable, telecom, or construction environments
  • 1-3 years of administrative or project coordination experience preferred

Exposure:
  • Construction project lifecycle (initiation through closeout)
  • Telecom infrastructure (fiber/coax, aerial and underground)
  • Financial reconciliation and billing processes
  • Cross-functional operations (Construction, Finance, Field Teams)
  • Project tracking systems and reporting tools

  1. Factors critical to success at ITG Communications for this position:
  • High attention to detail and accuracy
  • Strong organizational discipline
  • Accountability and ownership of assigned projects
  • Ability to identify discrepancies and problem-solve proactively
  • Effective communication across departments

Physical Requirements
  • Prolonged periods of sitting and computer use

Occasional lifting of documents or office materials
Additional Comments
ITG is an equal employment opportunity employer. ITG's policy is not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information, or any other basis protected by applicable federal, state, or local laws. ITG also prohibits harassment of applicants or employees based on any of these protected categories. It is also ITG's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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