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Project Administrative Assistant Jobs in California

Ascend

Administrative Assistant

San Jose, CA · On-site

$30 - $34/hr

Administrative Assistant The Administrative Assistant will primarily focus on supporting the ... Assisting and coordinating that all key assignments, deadlines, and projects are met. * Utilizes ...

CAI

Administrative Assistant

Sacramento, CA · On-site

$19.50 - $26.50/hr

Administrative Assistant Req number: R8456 Employment type: Full time Worksite flexibility: Remote ... This role partners remotely with field personnel and project stakeholders to accurately capture ...

New

Ascend

Administrative Assistant

Walnut Creek, CA

$24 - $27/hr

Ascend Talent Solutions - The Administrative Assistant will primarily focus on supporting the ... Assisting and coordinating that all key assignments, deadlines, and projects are met. * Utilizes ...

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Showing results 21-40

All JobsProject Administrative JobsProject Administrative Assistant JobsProject Administrative Assistant Jobs in California

Project Administrative Assistant information

See California salary details

$13

$23

$34

How much do project administrative assistant jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for project administrative assistant in California is $23.33, according to ZipRecruiter salary data. Most workers in this role earn between $18.99 and $26.59 per hour, depending on experience, location, and employer.

What is a project administrative assistant?

Project Administrative Assistants are professionals who provide essential support to project managers and teams by handling administrative tasks such as scheduling meetings, preparing documents, maintaining project records, and facilitating communication among team members. They help ensure that projects run smoothly by organizing logistics, tracking deadlines, and assisting with budgeting or reporting. Their role is crucial for keeping projects on track, allowing project managers to focus on higher-level planning and execution.

How does a project administrative assistant typically collaborate with project managers and other team members?

A Project Administrative Assistant plays a key role in supporting project managers and teams by handling scheduling, preparing documentation, and coordinating meetings. They often serve as a communication hub, ensuring that information flows smoothly between stakeholders, team members, and external partners. This position frequently involves tracking project progress, managing shared resources, and assisting with reporting tasks, which helps keep everyone aligned and projects on track. Collaboration is usually facilitated through regular team meetings, shared digital platforms, and close partnership with project leads.

What are the key skills and qualifications needed to thrive as a project administrative assistant, and why are they important?

To thrive as a Project Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by an associate degree or equivalent experience. Familiarity with project management software (such as Microsoft Project or Asana), spreadsheets, and document management systems is typically required. Excellent communication, multitasking, and problem-solving abilities help you effectively support project teams and manage competing priorities. These skills are vital for ensuring projects run smoothly, deadlines are met, and administrative processes are efficient.

What is the difference between Project Administrative Assistant vs Project Coordinator?

AspectProject Administrative AssistantProject Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsBachelor's degree often preferred; certifications like CAPM can be advantageous
Work EnvironmentOffice settings, supporting project teams with administrative tasksOffice or on-site, managing project schedules and communication
Employer & Industry UsageCommon in construction, IT, and corporate sectorsUsed across various industries including engineering, IT, and marketing
Search & Comparison IntentFocuses on administrative support roles within projectsInvolves coordinating project activities and timelines

The Project Administrative Assistant primarily handles administrative tasks to support project teams, while the Project Coordinator manages project schedules, communication, and coordination efforts. Both roles are essential but differ in scope and responsibilities within project environments.

How much is a project administrative assistant paid?

The average salary for a project administrative assistant ranges from $40,000 to $55,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those with specialized skills can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What are popular job titles related to Project Administrative Assistant jobs in California?

For Project Administrative Assistant jobs in California, the most frequently searched job titles are:

What job categories do people searching Project Administrative Assistant jobs in California look for?

The top searched job categories for Project Administrative Assistant jobs in California are:

What cities in California are hiring for Project Administrative Assistant jobs?

Cities in California with the most Project Administrative Assistant job openings:

Project Administrative Assistant jobs near you
Infographic showing various Project Administrative Assistant job openings in California as of August 2026, with employment types broken down into 82% Full Time, 13% Part Time, and 5% Contract. Highlights an 83% Physical, 5% Hybrid, and 12% Remote job distribution, with an average salary of $48,523 per year, or $23.3 per hour.

Administrative Project Assistant

Rimkus Consulting Group

Los Angeles, CA • On-site

Full-time

Medical, Dental, Vision, Life, Retirement

Re-posted 3 days ago

Job description

Join Rimkus and unlock your potential with endless opportunities for growth, learning, and making a difference!

Rimkus (www.rimkus.com) is a worldwide leader in Engineering and Technical Consulting. Rimkus experts specialize in building envelope, engineering, forensic consulting, dispute resolution, construction management services, and solutions built for the environment.

NOW IS THE TIME to join this growing and stable company! We offer our full-time employees a competitive salary, bonus opportunities and a full benefits package that includes medical, dental, vision, life, disability, employer-matching 401(k), and opportunities for advancement!

Overview:

We are currently seeking an Administrative Project Assistant that will assist designated Project Managers with day-to-day project and administrative functions. The primary job duties consist of providing a high level of support to our clients in support of the professional’s forensic engineering work.  This is an in-office position where the individual is expected to be onsite during business hours.

Essential Job Functions

  • Provides project support and administrative work.
  • Manages email and calendar.
  • Assists with scheduling of meetings, conference calls, inspections, and deposition or trial testimony.
  • Assists with logging time and expenses.
  • Tracks project milestones and deliverables to ensure timely completion.
  • Organizes and manages electronic project records.
  • Coordinates electronic file sharing of project data.
  • Coordinates shipping of technical equipment between district offices and Project Managers.
  • Coordinates technical equipment needs and team resources.
  • Other miscellaneous duties as assigned.

Required Education and Certifications

  • An associate’s or bachelor’s degree from an accredited college or university is preferred.

Required Skills and Abilities

  • Excellent oral and written communication skills are required. 
  • Outstanding computer skills are expected, including the ability to effectively use and assist others with Microsoft Office (Word, Excel, Outlook).   Experience with shared Outlook Calendar as a scheduling tool is a plus. 
  • Experience in a project support or administrative role in the engineering, legal, or insurance fields a plus.
  • Must have strong interpersonal skills and demonstrated poise, tact, and diplomacy. 
  • Must be able to handle sensitive and confidential information. 
  • Must have good organizational skills as well as analytical and interpretive skills. 
  • Should have the ability to manage multiple projects and set priorities. 
  • Must have the ability to work independently or in a team environment. 
  • Must have dependable transportation and have a valid California Driver’s license.

Physical Demands, Overtime, and Travel Requirements

  • Work is performed primarily in an office setting. The employee is frequently required to stand, walk, sit, bend, crouch, hear, and talk (must be able to speak and communicate clearly with employees). Employee may lift and/or move up to 50 pounds. Clear vision and depth perception are also necessary.
  • There will be periods where overtime will be required to meet the company’s business needs.

At Rimkus, we value a diverse and inclusive workplace where all employees feel valued and respected. We are committed to creating a work environment that supports and celebrates the unique perspectives and experiences of all employees. If you share our commitment to diversity and inclusivity and are excited about joining a welcoming and supportive team, we encourage you to apply for our open positions.

Rimkus is an Equal Employment Opportunity (EEO) Employer and will make all employment-related decisions without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, disability, or protected veteran status.

THIS JOB DESCRIPTION IS SUBJECT TO CHANGE AND DOES NOT CONSTITUTE A CONTRACT FOR EMPLOYMENT OR A GUARANTEE OF CONTINUED EMPLOYMENT.

Rimkus is an EEO/Affirmative Action Employer and will make all employment-related decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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