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Programs Assistant Jobs in Wisconsin (NOW HIRING)

City of Milwaukee

PROGRAM ASSISTANT III

Milwaukee, WI · On-site

$36K - $46K/yr

Purpose Under the direction of the Milwaukee Waters Works (MWW) Management Engineer, the Program Assistant III assists the MWW Engineering team with administrative tasks related to contracting ...

City of Milwaukee

PROGRAM ASSISTANT III

Milwaukee, WI · On-site

$36K - $46K/yr

Purpose Under the direction of the Milwaukee Waters Works (MWW) Management Engineer, the Program Assistant III assists the MWW Engineering team with administrative tasks related to contracting ...

City of Milwaukee

PROGRAM ASSISTANT II

Milwaukee, WI · On-site

$59K - $77K/yr

Purpose The Program Assistant II assists with the administration of all contract execution and ... Ability to effectively use standard computer programs such as Microsoft Word, Excel, and Outlook.

Outagamie County

WIC Program Assistant

Appleton, WI

$19.76 - $20.96/hr

The Program Assistant - Women, Infant, and Children (WIC) position will challenge you to develop ... programs and departments through acknowledging, analyzing, and addressing the root causes of ...

Wisconsin

Program Assistant II

Oshkosh, WI

$21/hr

... programs while ensuring compliance with University, State Board of Nursing, and accreditation ... assist in guiding student employees. As a primary contact for prospective and current students ...

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Programs Assistant information

What is the role of a program assistant?

A programs assistant supports the planning, coordination, and execution of organizational programs and events. They handle administrative tasks, communicate with stakeholders, and often use tools like spreadsheets and databases to track progress and ensure smooth operations.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

What is a Programs Assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a Programs Assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

What is the highest paid assistant job?

The highest paid assistant jobs are often executive assistants or administrative assistants working in high-level industries or for top executives, with salaries reaching over $80,000 annually. Specialized skills, such as proficiency in project management tools or foreign languages, can increase earning potential. Experience and location also significantly impact compensation for assistant roles.

What would a program assistant do?

A programs assistant supports the planning, coordination, and execution of organizational programs and events. They handle administrative tasks such as scheduling, data entry, and communication, often using tools like spreadsheets and databases. The role requires strong organizational skills and attention to detail to ensure program activities run smoothly.

What jobs pay 4000 a week without a degree?

Programs Assistants typically do not earn $4,000 a week without a degree, as this pay level is uncommon for entry-level administrative roles. High-paying jobs that can reach this level without a degree often include specialized trades like commercial pilots, real estate brokers, or certain sales positions, which require experience, licensing, or certifications rather than formal degrees. These roles often demand specific skills, licenses, or extensive experience to achieve such high weekly earnings.

How does a Programs Assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.
What are the most commonly searched types of Programs jobs in Wisconsin? The most popular types of Programs jobs in Wisconsin are:
What cities in Wisconsin are hiring for Programs Assistant jobs? Cities in Wisconsin with the most Programs Assistant job openings:
Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in Wisconsin as of July 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 2% Temporary, and 2% Contract. Highlights an 99% Physical, and 1% Remote job distribution.

PROGRAM ASSISTANT III

City of Milwaukee Wisconsin

Milwaukee, WI • On-site

$36K - $46K/yr

Other

Posted 21 days ago

Job description

Introduction
**THIS POSITION IS OPEN TO CURRENT CITY OF MILWAUKEE EMPLOYEES ONLY.**
Purpose
Under the direction of the Milwaukee Waters Works (MWW) Management Engineer, the Program Assistant III assists the MWW Engineering team with administrative tasks related to contracting, invoice management, and regulatory compliance.
Essential Functions
PROGRAM SUPPORT
  • Track and report the status of the Water Main Capital Improvement Program and Plants Capital Improvement Program.
    • Update and maintain the schedule for contracting and assist in the processing and tracking of invoices and payments for contracts.
  • Track and report the status of engineering consultant and construction contracts including water main replacements, lead service line replacements, and water plants.
    • Perform tasks related to processing change orders, payments, and contract correspondence.
  • Manage the customer notifications for Lead Service Line Replacements and the Water Main replacement program.
    • Update project information on the website and geographic information system (GIS).
  • Complete tasks related to the tracking and filing of correspondence for compliance with the requirements of the Department of Natural Resources (DNR) and the Public Service Commission (PSC).
    • Review procedures for necessary revisions.
    • Coordinate timely and consistent data collection and recording for regular reporting.
  • Provide data management for various engineering spreadsheets and documents.
  • Prepare documents related to contracts and distribute information to necessary departments.
  • Attend community outreach meetings as a representative of MWW and assist with the coordination and preparation of public outreach materials.
  • Maintain supervisors' schedules and manage calendars for staff, such as absence analysis calendars.
CUSTOMER SERVICE
  • Answer telephones, direct calls, and take messages.
  • Provide excellent customer service by phone and in person, including responding to inquiries and explaining departmental policies and procedures.
  • Maintain effective working relationships with various City departments to conduct departmental business.
We welcome qualified individuals with disabilities who are interested in employment and will make reasonable accommodations during the hiring process in accordance with the Americans with Disabilities Act (ADA) of 1990, as amended by the Americans with Disabilities Act Amendments Act (ADAAA) of 2008.
Conditions of Employment
  • Program Assistants must be able to stand, walk, stoop, push, and pull, as well as move and lift objects weighing up to 10 lbs. regularly.
  • Occasionally work outside standard business hours to meet departmental needs.
Minimum Requirements
  1. Regular status as a City of Milwaukee employee, having successfully completed a probationary period for a civil service position, or status as a City of Milwaukee employee in a fixed term position.
  2. Associate Degree in office administration, business management, information technology, general studies, or a related field from an accredited college or university.
  3. Three years of administrative support experience performing duties related to the essential functions listed above.

Equivalent combinations of education and experience may be considered.
NOTICE: Please do not attach your academic transcripts to your employment application. The hiring department will verify candidates' education as part of the background screening process prior to extending any job offers.
Knowledge, Skills, Abilities & Other Characteristics
TECHNICAL
  • Knowledge of best practices for providing administrative support.
  • Ability to read and interpret job-related documents, such as instructions, policies, procedures, reports, ordinances, and contracts.
  • Ability to learn and use the City's online meeting and video conferencing platforms.
  • Proficiency using word processing and spreadsheet applications to produce documents and reports.
  • Knowledge of database management and the ability to perform accurate data entry.
  • Ability to learn and use the City's financial management information system and other enterprise systems.
  • Ability to learn invoice and payment practices.
  • Knowledge of mathematics and the ability to make accurate calculations to execute various functions such as payment processing.
  • Ability to operate standard office equipment, including copiers, printers, and fax machines.
COMMUNICATION
  • Written communication skills to be able to proofread documents and produce clear and concise business correspondence.
  • Knowledge of English language, including sentence structure, grammar, and punctuation.
  • Verbal communication skills to be able to convey information clearly and effectively to customers and coworkers.
CUSTOMER SERVICE AND INTERPERSONAL
  • Ability to share information and work politely with contractors, business owners, and the public.
  • Ability to work effectively with managers, coworkers, and other City staff.
  • Ability to work cooperatively and fairly with people whose backgrounds may differ from one's own.
CRITICAL THINKING AND ORGANIZATIONAL
  • Ability to work with managers and professionals to compile and analyze information.
  • Ability to solve problems satisfactorily and exercise sound judgment.
  • Ability to exercise independence in carrying out the responsibilities of the position.
  • Ability to show initiative and continually improve processes.
  • Ability to plan and complete work assignments in a timely manner.
  • Ability to accurately maintain numerical and alphabetical filing systems.
  • Attention to detail and ability to perform work accurately.
  • Ability to process mail and manage supplies.
PROFESSIONALISM
  • Ability to create office manuals and job aids, train staff, and serve as departmental training coordinator.
  • Ability to oversee the operations and maintenance of office equipment.
  • Coping skills to be able to remain calm in sensitive situations.
  • Honesty, integrity, and the ability to maintain confidentiality.
  • Ability to serve as an effective custodian of City resources.
Current Salary
The current salary range (Pay Range 5JN) is $62,229-$77,296 annually, and the resident incentive salary range for City of Milwaukee residents is $64,718-$80,388 annually. Appointment will be made in accordance with the provisions of the City of Milwaukee Salary Ordinance.
Selection Process
THE SELECTION PROCESS will be job-related and will consist of one or more of the following: an evaluation of related education, experience, and accomplishments, an evaluation of written communication, interviews, and/or other assessment methods. The Department of Employee Relations and the Department of Public Works reserve the right to call only the most qualified candidates to proceed in the selection process. Information from the selection process will be used to make a hiring decision. Selected candidates will be transferred and/or promoted to the position.
INITIAL FILING DATE - The selection process will be held as soon as practical after the deadline listed above. Receipt of applications may be discontinued at any time after this date without prior notice. However, recruitment may continue until the City's needs have been met. The applicant is responsible for attending all phases of the selection process at the time and place designated by the hiring authority.
NOTE: Transfer/Promotional Opportunities and Promotional Examinations are not open to Milwaukee Public Schools employees or to the public. Only current City of Milwaukee employees and civilian personnel in MFD and MPD, hired through a City Service Commission process, who have successfully completed a probationary period for a Civil Service position, or who have status as a City of Milwaukee employee in a fixed-term position, will be considered. Individuals with exempt, provisional, temporary, or emergency appointments are not eligible for transfer.
Additional Information
  • Applications can be accessed by visiting www.jobapscloud.com/MIL.
  • If you would like assistance completing an application, please contact the Department of Employee Relations at (414) 286-3751 or staffinginfo@milwaukee.gov.
  • The Department of Employee Relations is in City Hall, 200 E Wells St, Room 706, Milwaukee, WI 53202.

Conclusion
EEO 501
The City of Milwaukee values and encourages diversity and is an equal opportunity employer.

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