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Programs Assistant Jobs in Sun Prairie, WI (NOW HIRING)

Tryfacta, Inc.

Program Assistant II

Madison, WI · On-site

$13 - $16.10/hr

Tryfacta is seeking a Program Assistant II for our client in Madison, WI 53703 . This is a temporary contract assignment. If you meet the qualifications listed below and are interested, please Apply ...

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Programs Assistant information

What is a programs assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a programs assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a programs assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

How to become a programs assistant?

To become a programs assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Relevant experience in office administration, familiarity with scheduling tools, and sometimes a bachelor's degree in a related field can improve job prospects. Entry-level positions may require basic computer skills and the ability to work in team environments.

What cities near Sun Prairie, WI are hiring for Programs Assistant jobs?

Cities near Sun Prairie, WI with the most Programs Assistant job openings:

Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in Sun Prairie, WI as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 18% Part Time, and 2% Contract. Highlights an 83% Physical, 2% Hybrid, and 15% Remote job distribution.

REC - Program Assistant

City of Sun Prairie, WI

Sun Prairie, WI • On-site

$10/hr

Other

Posted 8 days ago

Job description

Salary: $10.00 Hourly
Location : 2598 W Main Street, Sun Prairie, WI
Job Type: Seasonal Employment
Job Number: 2026-119
Department: Parks, Recreation and Forestry
Opening Date: 08/11/2026
Closing Date: 8/30/2026 11:59 PM Central
Under the guidance of the Recreation Coordinator and Program Instructors, this role assists in carrying out recreation programs with a primary focus on youth and preschool sports programs.
During the fall season, the Youth Sports Program Assistant will primarily work with preschool and youth sports programs focusing on soccer and T-ball/baseball. Program assistants work to support volunteer coaches in leading small teams of kids through simple skill and drill practice, active games, and scrimmage style play. Youth Sport Program Assistants may also work with other sport programs, (interest and qualification dependent) including: youth tennis, youth basketball, other miscellaneous youth sports.
Dates and hours needed:
Fall months (Late August - October) with the possibility of continuing into the winter season and beyond. Typical work hours are Tuesday and Thursday afternoons/evenings, though schedule may vary based on program needs and applicant availability/qualifications.
Starting wage - $10.00 per hour based on experience and qualifications:The position qualifies for $.25 increases annually.
This position will remain open until filled; applicants will be reviewed as they are received.
Essential Job Functions
Major Duties/Essential Functions
  • Assist in leading, demonstrating and instructing participants in recreation games/activities
  • Provide an interactive, positive, fun and safe environment for program participants
  • Assist in the supervision of all program participants
  • Provide assistance and support to Program Instructors
  • Provide clear communication to and from coordinators, instructors, participants and parents
  • Prepare program equipment, supplies and materials
  • Attend all required meetings and trainings
  • Other duties as assigned
Minor Duties/Responsibilities
  • Assist in setting up and cleaning up the facility/equipment before and after program sessions
  • Notify coordinator or instructors of problems and concerns regarding equipment, facilities, participants and/or spectators
  • Distribute any needed supplies or information to participants/parents
  • Complete timecard accurately and on time
  • Arrive on time, dressed appropriately according to the dress code and ready to interact with coworkers, participants and parents
Requirements of Work
Experience/Education
  • Must be 15 years of age or older
  • Previous instruction or coaching experience preferred. Prior experience working with kids is preferred.
Knowledge
  • Knowledge of standard safety practices
Skill/Ability
  • Ability and willingness to understand and effectively carry out oral and written instructions
  • Ability and willingness to establish and maintain effective working relationships with other staff members, supervisor(s) and the public, and to deal with them in a courteous and tactful manner
  • Strong oral communication skills
  • Ability and willingness to maintain a safe and positive learning environment
  • Ability and willingness to supervise and maintain control of participants in a group and/or 1-on-1 setting
  • Ability and willingness to keep accurate records and complete any necessary paperwork
Other Job Functions
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand, sit, talk, hear, read and write. This position frequently requires an employee to walk or bend. He/she may periodically need to reach, stoop, crouch, or kneel. The employee may be asked to clean, pick up, put away, and lift/carry and/or move equipment weighing approximately 10 - 50 pounds.
Specific vision requirements for this job include close vision, distance vision, peripheral vision and the ability to adjust focus.
Tools and Equipment Used
  • Equipment is specific to the program being taught
  • First Aid Supplies
SPECIAL CONDITIONS OF WORK:
Work Environment
  • Must work well with others
  • Must communicate well with others
  • Inside and outside work with exposure to the weather
  • Noisy environment

The City of Sun Prairie is committed to advancing equity, honoring our diverse identity, and creating an inclusive culture. These serve as our guiding principles every day in all that we do. Keep us accountable to this mission and join us in this commitment to a thriving Sun Prairie, as you live, work, and play. If you need an accommodation during the hiring process, please contact Human Resources at 608-825-1174 or
No benefits are offered for this position.

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