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Programs Assistant Jobs in Tennessee (NOW HIRING)

Vanderbilt University

Program Asst

Nashville, TN · On-site

$36.20K - $45.90K/yr

Position Summary: The Program Assistant is part of the Office of Student Financial Aid and ... or programs/services as either an individual contributor or as a team member. Reporting to the ...

NHC

Life Enrichment Assistant

Pulaski, TN · On-site

$14.75 - $17.75/hr

Be flexible in working hours so that weekend or evening programs will be provided DUTIES AND RESPONSIBILITIES: * Respectful and supportive to supervisor * Assist and support the Recreation Director ...

Union University

Graduate Assistant, EDGE Program

Jackson, TN · On-site

$31.40K - $39.80K/yr

Position Details Position Information Position Title Graduate Assistant, EDGE Program Position Number S196PD Branch College of Education Division College of Education (DIV) Department EDGE Location ...

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Programs Assistant information

What are the key skills and qualifications needed to thrive as a Programs Assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a Programs Assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.

What is a Programs Assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What does a programming assistant do?

A programming assistant supports software development by helping with coding, debugging, and testing programs. They often work with programming languages, development tools, and collaborate with developers to ensure project progress and quality.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

What are the most commonly searched types of Programs jobs in Tennessee? The most popular types of Programs jobs in Tennessee are:
What cities in Tennessee are hiring for Programs Assistant jobs? Cities in Tennessee with the most Programs Assistant job openings:
Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in Tennessee as of May 2026, with employment types broken down into 1% As Needed, 73% Full Time, 21% Part Time, 1% Temporary, 2% Contract, and 2% Nights. Highlights an 79% Physical, and 21% Remote job distribution.
Program Assistant

Program Assistant

Volunteers of America Mid-States

Nashville, TN

$19 - $19.75/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 8 days ago

Job description

POSITION TITLE: Program Assistant

LOCATION: VOA DD Community, Nashville, TN

STATUS: Full Time, Hourly, Non-Exempt

PROGRAM: Development Disability Services


REPORTS TO: Director

INTRODUCTION:
Volunteers of America Mid-States (VOA) is a non-profit organization spanning four states that creates positive change in the lives of individuals and communities through a ministry of service. We provide housing for families, veterans, and low-income seniors. We provide care and support for individuals with developmental disabilities, healing accountability that brings people together with restorative justice, and free HIV testing and education. When Volunteers of America was founded in 1896, "volunteer" referred to anyone who served others as a vocation through a commitment to a mission. Today, we are still staffed by paid, mission-driven professionals working to create positive change and build thriving communities. Flexibility, teamwork, and fun are some of the reasons our employees are proud to work at VOA! We offer a comprehensive benefits package to employees who meet eligibility requirements.
BENEFITS:
Volunteers of America Mid-States, offers a rich and robust benefits package the supports a healthy work life balance, which include the following:
Health and Wellness
Employee Assistance Plans (EAP)
Health and Wellness Program
Medical Coverage
Dental Coverage
Vision Coverage
Flexible Spending Account
Health Spending Account
Short Term Disability
MetLife Legal Plans
Financial Wellbeing
Competitive Compensation Packages
Life Insurance (company paid)
403b retirement plan with company fund matching
Employee discounts
*Loan forgiveness options through federal programs
(National Health Corp amp; Public Service Loan Forgiveness)
*All company paid benefits and paid time off effective day one
Work Culture
Integrity Committee
Compassion Committee
Retention Committee
Training amp; Development
VOA LEAD Program- Leadership Development Program
VOA University - Staff Development
VOA Academy - Clinical Training and Development
JOB SUMMARY AND QUALIFICATIONS:
The Program Assistant is responsible for working with their Associate Director and other Staff, Residential Services Coordinators, and Home Coordinators. The Program Assistant will ensure all of that their Developmental Disabilities Services standards are met and that accurate documentation is maintained in accordance with the requirements of that State’s Department of Intellectual and Developmental Disabilities. The Program Assistant is responsible for all other general office, clerical, and special event functions as assigned.
WHAT YOU SHOULD HAVE FOR THIS ROLE:
The position requires a high school education. Completion of courses or curriculum in office technology or administrative services is highly desired. Computer literacy with experience in Spreadsheets, Data Base Applications, Word, and Excel is required. Demonstrated ability to function in a general office capacity with ability to manage many functions at once mandatory.
This position also requires a satisfactory criminal records check, driver's license and satisfactory driving record, and reliable transportation.

RESPONSIBILITIES:
  1. As the first point of contact for employees, clients and consumers, this position must focus on customer service and be the positive presence for the office.
  2. Operate office equipment such as copy machines, fax machines and computers and maintain operational with the assistance of the company supplying the equipment.
  3. Answer telephones, take messages, and assist visitors as needed.
  4. Manage the administrative functions of the office and keep in compliance with the state’s Developmental Disabilities Services standards.
  5. Issues memos to supervisory employees advising them of the monthly performance appraisals due.
  6. Follows up on missing appraisals.
  7. Establish and maintain database and spreadsheet records as required.
  8. Order office supplies and performs general administrative duties as approved by the Associate Director.
  9. Coordinates scheduling of the all meeting space through Outlook.
  10. Performance quality improvement (PQI) duties as assigned by supervision amp; PQI committee.
  11. Works with Guthrie Coke and Local office in the distribution of employee gifts and awards.
  12. Assists applicants with completing the application and ensures that all required documentation is attached to the application.
  13. Oversees distribution of pay checks to all homes and to office staff, including assisting in distributing all live payroll checks to employees.
  14. Ensures that the agency maintains a signature and fingerprint for each employee.
  15. Schedules new employees for all trainings.
  16. Interviews applicants and works with Human Resources on hiring new employees.
  17. Ensures all new employee paperwork, onboarding, and trainings are completed in accordance with our state and company regulations.
  18. Helps maintain employee files
  19. Greets and assists visiting clients
  20. All other duties as assigned
  21. Manage the administrative functions of the Department so that general operations are enhanced and the state’s Developmental Disabilities Services standards are maintained in a Professional manner.
  22. Maintaining at least 10 hours of billable time weekly, or more, while operating in Supported Employment.
  23. To model agency core values of integrity, compassion, diversity, commitment amp; justice to all internal and external contacts.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

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