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Program Operations Assistant Jobs in Missouri (NOW HIRING)

SCMCAA

CSBG Program Assistant

Winona, MO · On-site

$31K - $40K/yr

Program Assistants help in planning and organizing programs and carrying out daily operational duties. SPECIFIC RESPONSIBILITIES: 1. Support Program Director in planning, organizing and implementing ...

Compass Health Network

Program Assistant Act Tay

Rolla, MO · On-site

$36K - $46K/yr

This position supports program operations by handling daily administrative tasks such as scheduling, data entry, file management, and maintaining accurate records. The Program Assistant coordinates ...

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Program Operations Assistant information

What is a program operations assistant?

Program Operations Assistants are administrative professionals who support the daily operations of programs within an organization. Their duties include managing schedules, coordinating meetings, maintaining records, preparing reports, and assisting with event planning. They serve as a vital link between program managers, staff, and participants, ensuring that program activities run smoothly and efficiently. Program Operations Assistants often handle communications, process paperwork, and provide general support to help achieve program goals.

What are the key skills and qualifications needed to thrive as a program operations assistant, and why are they important?

To thrive as a Program Operations Assistant, you need strong organizational skills, attention to detail, and experience in administrative support, typically supported by a high school diploma or associate degree. Familiarity with office productivity software (such as Microsoft Office Suite), scheduling systems, and database management is commonly required. Excellent communication, problem-solving abilities, and adaptability are vital soft skills for coordinating tasks and supporting team objectives. These skills ensure efficient program execution, smooth workflow, and effective collaboration within the organization.

What are some common challenges faced by program operations assistants, and how can they be successfully managed?

Program Operations Assistants often juggle multiple tasks simultaneously, such as managing schedules, coordinating events, and handling communications between departments. One common challenge is adapting to shifting priorities and tight deadlines, which requires strong organizational and time-management skills. Successful assistants develop proactive communication habits and reliable tracking systems to ensure nothing falls through the cracks. Building good relationships with team members and being resourceful when solving problems also help manage the dynamic nature of the role.

What is the difference between Program Operations Assistant vs Program Coordinator?

AspectProgram Operations AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require additional certificationsBachelor's degree often preferred; relevant certifications can be beneficial
Work EnvironmentOffice settings, program sites, or remote work; supporting daily operationsOffice or field settings; overseeing program implementation and coordination
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, healthcare, and educational sectors
Common Search & Comparison IntentUnderstanding entry-level operational roles in programsManaging and coordinating program activities and teams

The Program Operations Assistant typically handles daily operational support tasks, focusing on administrative and logistical functions. In contrast, the Program Coordinator often takes on a broader role in overseeing program activities, coordinating teams, and ensuring program goals are met. Both roles are essential in program management but differ in scope and responsibilities.

How much does a program operations assistant get paid?

The average salary for a program operations assistant ranges from $40,000 to $55,000 per year, depending on experience, location, and organization size. Entry-level positions may start lower, while experienced assistants or those with specialized skills can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What does a program operations assistant get paid?

The average salary for a program operations assistant typically ranges from $40,000 to $55,000 per year, depending on experience, location, and organization size. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What are the most commonly searched types of Program Operations jobs in Missouri?

The most popular types of Program Operations jobs in Missouri are:

What cities in Missouri are hiring for Program Operations Assistant jobs?

Cities in Missouri with the most Program Operations Assistant job openings:

Program Operations Assistant jobs near you
Infographic showing various Program Operations Assistant job openings in Missouri as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 14% Part Time, and 2% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

CSBG Program Assistant

SCMCAA

Winona, MO • On-site

$31K - $40K/yr

Full-time

Re-posted 23 days ago

Job description

 

POSITION DESCRIPTION

 

JOB TITLE:                                  SALARY RANGE: 8

Program Assistant

 

REPORTS DIRECTLY TO:   

Program Director

 

GENERAL DESCRIPTION:

 

Supports the Program Director by undertaking a variety of program-related administrative tasks. Program Assistants help in planning and organizing programs and carrying out daily operational duties.  

 

SPECIFIC RESPONSIBILITIES:

 

1.  Support Program Director in planning, organizing and implementing programs and policies.

2.  Assist in scheduling projects for outreach workers, energy auditors, etc.

3.  Facilitate the timely completion of programs by encouraging adherence to schedules and deadlines.

4.  Assist in tracking, logging and reporting program/client information required by funding sources.

5.  Prepare relevant paperwork and keep updated files and electronic records.

6.  Contact with the public as required.  Routes applicants to appropriate staff person.

7.  Answers telephone, takes messages, answers routine requests and routes caller to appropriate staff person. Places calls as requested.

8.  Works with Coordinators to establish and maintain accurate record files, including monitoring forms, 

correspondence, program material and any other files necessary for program operations.

9.  Works with Coordinators to prepare and submit forms for payment of enrollee benefits and employer reimbursements.

10.  Works with Coordinators to prepare for filing various forms as required, including follow-up information on program, eligibility review and any other required reporting.

11.  Assists Program Director in preparing required reports.

12.  Assists Program Director in drafting client and funding source correspondence and written communications from rough drafts. Proofreads typed copy to correct spelling, grammar and punctuation.

13.  Provides appropriate files for the review of monitors as required.

14.  Reviews all files for accurateness and completeness and responsible for completion of any required follow-up.

15. Fill in as receptionist, as needed.

16. Perform additional duties as assigned by supervisor.

 

KNOWLEDGE, SKILLS AND ABILITIES:

 

1.  Proven experience as Program Assistant or relevant position.

2.  Working knowledge of program(s) and agency management practices.

3.  Good understanding of funding source required software, computer programs, databases, etc.

4.  Ability to greet the public and respond to inquiries in a friendly and objective manner.

5.  Ability to work with low-income participants.

6.  Ability to type 60 wpm accurately, using correct spelling and grammar.

7.  Ability to use all office equipment and ability to learn how to use new technology, software, etc.

8.  Knowledge of program filing system.

9.  Ability to perform basic business mathematical calculations.

10.  Ability to follow written and oral instructions.

11.  Excellent knowledge and understanding of program eligibility criteria.

12.  BS/BA in Business Degree/Administration or four years employment experience.
I accept the duties and responsibilities as outlined in this position. This position is not exempt from the overtime provisions of the Fair Labor Standards Act.


 

Signature of Employee: __________________________________ Date:_____________________


 

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