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Program Event Coordinator Jobs in Puerto Rico (NOW HIRING)

Estuario

Science and Technical Coordinator

San Juan, PR · On-site

$55 - $90/hr

The position supports implementation of the Collaborative Water Quality Monitoring Program ... Coordinates volunteers participating in monitoring activities and scientific events. * Assists with ...

SPANISH BROADCASTING

PR · On-site

This includes all planning, coordinating, and execution of the events. This position is critical in ... programs designed to enhance your skills and advance your career. If you e seeking a dynamic and ...

On Point Strategy LLC

HR Generalist

Caguas, PR · On-site

This role supports recruitment, people operations, compliance, and people event coordination while ... Support the administration of employee benefits programs, including health insurance, retirement ...

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Program Event Coordinator information

What does a program event coordinator do?

A Program Event Coordinator is responsible for planning, organizing, and executing events or programs for an organization. Their duties often include managing logistics, coordinating with vendors and staff, creating schedules, and ensuring that events run smoothly from start to finish. They may also handle budgets, marketing, and attendee communication. The goal of a Program Event Coordinator is to deliver successful events that meet the organization's objectives and provide a positive experience for participants.

What are the key skills and qualifications needed to thrive as a program event coordinator, and why are they important?

To thrive as a Program Event Coordinator, you need strong organizational skills, attention to detail, and experience in event planning or project management, often supported by a relevant degree. Familiarity with event management software, budgeting tools, and registration platforms is typically required. Outstanding communication, problem-solving abilities, and adaptability help you manage logistics and collaborate with diverse stakeholders. These skills ensure seamless event execution, positive participant experiences, and the ability to handle unexpected challenges effectively.

How does a program event coordinator typically collaborate with other departments to ensure successful events?

Program Event Coordinators frequently work cross-functionally, collaborating with marketing, logistics, facilities, and finance teams to ensure every aspect of an event runs smoothly. They coordinate with marketing for event promotion, facilities for venue setup, and finance to track budgets and expenses. Regular meetings and clear communication are key to aligning on goals, resolving challenges, and delivering a seamless event experience. This collaborative environment not only fosters team cohesion but also provides opportunities to learn from different departments, which can be valuable for career advancement.

What job categories do people searching Program Event Coordinator jobs in Puerto Rico look for?

The top searched job categories for Program Event Coordinator jobs in Puerto Rico are:

What cities in Puerto Rico are hiring for Program Event Coordinator jobs?

Cities in Puerto Rico with the most Program Event Coordinator job openings:

Program Event Coordinator jobs near you

Marketing Programs, Events & Communications Specialist

Weil Group, Inc

Dorado, PR • On-site

$65 - $90/hr

Other

Posted 18 days ago

Job description

Marketing Programs, Events & Communications Specialist
  • Administrative
Position Summary

Responsible for coordinating marketing and commercial programs, events, educational activities, and internal communications. The role independently manages requests, approvals, timelines, vendors, and cross‑functional stakeholders to ensure timely execution, accurate documentation, and compliance with company requirements.

Events & Marketing Programs
  • Coordinate grants, educational programs, congress and exhibit sponsorships, and other commercial support requests from intake through completion.
  • Plan and execute congresses, educational meetings, and commercial events, including booth logistics, graphics, materials, shipping, and vendor coordination.
  • Manage event timelines, deliverables, vendor quotations, purchase orders, invoices, and budget tracking.
  • Coordinate required documentation and approval processes for activities such as proctorships, preceptorships, cadaver labs, and physician education programs.
Communications & Stakeholder Coordination
  • Serve as a primary operational liaison among Marketing, Sales, Medical/Clinical, Compliance, Legal, Finance, and external vendors.
  • Draft and distribute internal program updates, event communications, and operational announcements.
  • Maintain communication calendars, templates, and recurring communication tools to support consistent and timely messaging.
Operational Excellence & Compliance
  • Review requests for completeness and determine appropriate documentation, approval, or escalation pathways in accordance with company requirements.
  • Maintain accurate, audit‑ready records and documentation for governed commercial activities.
  • Improve workflows and develop practical SOPs, templates, trackers, or checklists to increase efficiency and consistency.
QualificationsRequired
  • Bachelor's degree in Marketing, Business Administration, Communications, Event Management, or a related field.
  • 3-5 years of relevant experience in event/program management, marketing or commercial operations, communications, or project coordination.
  • Hands‑on experience coordinating events, congresses, educational programs, or comparable multi‑stakeholder initiatives.
  • Experience working in a regulated or compliance‑driven environment.
  • Strong project management, organizational, written communication, and stakeholder‑management skills.
  • Ability to work independently, manage competing priorities, and exercise sound judgment.
  • Proficiency with Microsoft Office and common collaboration/project‑tracking tools; ability to travel as required.
Preferred
  • Experience in medical device, pharmaceutical, healthcare, or life sciences.
  • Experience with HCP education, grants, sponsorships, congresses, or compliance‑driven approval processes.
  • Experience managing event vendors, budgets, purchase orders, and invoice reconciliation.
  • Experience developing or executing internal communication plans and recurring business communications.

Weil Group is proud to be an Equal Employment Opportunity Employer.

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