Program Event Coordinator Jobs in Indiana (NOW HIRING)

Position Details
Position Details
Student Employment Enrollment Requirements
Indiana State University graduate student enrolled in at least 5 credit hours and has a 3.0 or above GPA..
Comments to Applicants
All student employees will be required to submit employment verification documents on their first day of work. For a list of acceptable documentation, follow this link: student-employment-list-of-acceptable-documents.pdf
Notice of Vacancy Number
ST2600033
Job Title
Library Events and Communications Graduate Assistantship
Job Category
Graduate Assistantship
Job Type
Graduate Assistantships
Position Class Code
81225 - Grad Assistant -Other
Student Pay Grade
999
Hourly Wage/Salary
$9200 per Academic Year
Job Summary/Basic Function
As an Events and Communications GA to the Events and Communications Specialist at the Cunningham Memorial Library, the person in this position might be responsible for a range of tasks that support the smooth execution of events and the effective promotion of library activities. This role offers a few creative and logistical tasks, providing a valuable opportunity for students to gain hands-on experience in event planning, social media management, and design, all while contributing to the library's mission and enhancing the campus community's engagement.
Specific Responsibilities
-posting on social media
-videos for social media, speaking with students and faculty a staff on campus in videos
-set up for events
-help with event
-help plan events
-create posters, flyers or handouts
-create displays
-helping with marketing for library
Work Schedule
No less than 20 hours per week
Monday-Friday 8:00am-4:30pm could have some evening events.
Desired Start Date
08/10/2026
Open Date
08/03/2026
Close Date
09/03/2026
Required Relevant Education & Experience
Bachelor's Degree (4 years)
Required Field(s) of Study
Marketing, Communications
Preferred Relevant Education and Experience
Previous Work or Volunteer Experience:

• Experience in event planning, marketing, social media management, or customer service can be highly valuable.

Academic Background:

• Coursework or projects related to communications, marketing, graphic design, or event management.
• Bachelors in Marketing or Communications, working toward MBA

Portfolio:

• A portfolio showcasing previous design work, social media campaigns, or event-related projects (if applicable).

Supervisory Responsibilities
This job has no supervisory responsibilities.
Required Certificates, Licenses and Registrations
Other Required Certificates, Licenses and Registrations
Preferred Certificates, Licenses and Registrations
Preferred Other Certificates, Licenses and Registrations
Knowledge, Skills and Abilities
Able to adapt to change, Able to assemble, analyze and present data, Able to learn and retain information, Able to multitask, Able to plan, organize, and implement projects in a timely manner, Able to read English, understand, and follow verbal and written instructions, Able to work both independently and collaboratively, Able to work carefully and politely around others, Able to work well with others, Attention to detail, Demonstration of high ethical standards, integrity, professionalism, politeness, and courteousness, Excellent customer service skills, Excellent interpersonal, organizational, planning, teambuilding and problem solving skills, Excellent leadership skills, Excellent public speaking skills, Experience and knowledge in job related program, Experience in an educational environment preferred, Professional demeanor, high energy, dynamic personality and excellent communication and interpersonal skills, Proficiency with Microsoft Office and other computer applications, Willing to interact with students, Work effectively with a diverse community
Other Knowledge, Skills and Abilities
Technical Skills• Social Media Platforms: Familiarity with major platforms (Facebook, Instagram, TikTok, etc.).
• Design Software: Experience with graphic design tools like Adobe Creative Suite and Canva preferred.
• General Technology: Ability to navigate computers and a general knowledge of audio/visual presentation equipment. Proficiency in office applications like Microsoft.
Organizational Skills• Event Coordination: Ability to manage multiple tasks, keep track of details, and ensure smooth execution of events.
• Time Management: Skill in prioritizing tasks and meeting deadlines in a fast-paced environment.
Creative Abilities• Design Skills: Competence in creating visually appealing materials and understanding design principles.
• Problem-Solving: Creativity in addressing challenges that arise during event planning and execution.
Qualities and Attributes

1. Attention to Detail
2. Team Player
3. Initiative
4. Adaptability in changing environments
5. Customer Service Experience

NCAA Guidelines
All employees and staff of ISU are bound by all NCAA, Missouri Valley Conference and institutional rules and regulations pertaining to intercollegiate athletics and must conduct themselves in accordance therewith. For more complete information on the duties and obligations of ISU employees and staff in this regard, employees and staff should contact the Compliance Office in the ISU Athletic Department.
No ISU employee (whether paid or a volunteer) shall knowingly influence others to furnish the NCAA or an ISU investigator/compliance officer false or misleading information concerning an individual's involvement in or knowledge of matters relevant to a possible violation of an NCAA regulation. Failure to abide by this term of employment shall constitute unethical conduct as defined by the NCAA and may result in immediate suspension and/or termination of the employment relationship with ISU.
Job Duties
Essential Duties and Responsibilities
Social Media Monitoring and Management
• Content Creation: Assist in creating and scheduling social media posts to promote events, services, and library resources across social media platforms.
• Engagement: Respond to comments and messages in an appropriate and fun manner, engage with followers/students, and monitor social media interactions.
Event Setup and Execution• Logistics: Assist in setting up event spaces, including arranging furniture and setting up audiovisual equipment, as well as assisting with food preparation and catering coordination.
• Coordination: Assist with day-of event tasks such as checking in guests, managing registration tables, and aiding with small tasks that arise as the event occurs.
• Support: Provide general support during events, such as managing refreshments, assisting speakers, or addressing any issues that may arise.
Design and Production of Promotional Materials• Print Management: Oversee the printing of materials, ensuring they meet quality standards and are distributed in a timely manner.
• Collaboration: Work with the events and publicity coordinator to ensure that designs align with the library's branding and messaging. Familiarity with Adobe Creative Suite and Canva is preferred.
Administrative Support• Documentation: Assist with creating and maintaining event schedules, contact lists, and other relevant documentation as it relates to events coordination.
• Outreach: Help with outreach efforts to student organizations or other campus groups to promote library events.