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Program Assistant Jobs in Tustin, CA (NOW HIRING)

MSA Gardens

Life Enrichment Program Assistant

Pomona, CA · On-site

$20 - $26/hr

San Antonio Gardens is seeking a part-time Life Enrichment Program Assistant responsible for helping develop, create and implement appropriate programs for our two Green House ® Homes (www ...

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All JobsProgram JobsProgram Assistant JobsProgram Assistant Jobs in Tustin, CA

Program Assistant information

See Tustin, CA salary details

$22.5K

$47.9K

$66K

How much do program assistant jobs pay per year?

As of Aug 10, 2026, the average yearly pay for program assistant in Tustin, CA is $47,916.00, according to ZipRecruiter salary data. Most workers in this role earn between $39,300.00 and $49,800.00 per year, depending on experience, location, and employer.

What are some typical challenges a program assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What does a program assistant do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What does a program assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a program assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.
More about Program Assistant jobs
What are the most commonly searched types of Program jobs in Tustin, CA? The most popular types of Program jobs in Tustin, CA are:
What cities near Tustin, CA are hiring for Program Assistant jobs? Cities near Tustin, CA with the most Program Assistant job openings:
Program Assistant jobs near you
Infographic showing various Program Assistant job openings in Tustin, CA as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 18% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $47,916 per year, or $23 per hour.

Management & Program Assistant

US Department of Veterans Affairs

Long Beach, CA • On-site

$44K - $51K/yr

Other

Posted yesterday

New

U.S. Department Of Veterans Affairs rating

8.1

Company rating: 8.1 out of 10

Based on 671 frontline employees who took The Breakroom Quiz

49th of 289 rated public sector bodies

Job description

Job Title

Management & Program Assistant

Duties

Main duties include, but are not limited to:

  • The incumbent ensures the accuracy of the data being processed by performing routine and non-routine audits. The audits may be performed on source data from Financial reports, VISTA, VHA financial systems, Pyramid Analytics, DSS data, or end-user reports displaying DSS data.
  • Develops procedures and systems for establishing, operating, and assessing the effectiveness of administrative control systems such as those designed to prevent waste, loss, unauthorized use, or misappropriation of assets; and performs management surveys to determine compliance with agency regulations, procedures, management practices, and effective utilization of staff.
  • Independently collects, reviews, and analyzes statistical data from various automated data systems used by VA. Develops analytical tools to identify, format, and reduce data for analysis, to provide information to management in an easily recognized format, or to assist other analysts and staff.
  • Monitors statuses of service projects and recommends reallocation of resources as needed. Incumbent at full performance serves as Approving Official and assures that all expenditures are properly authorized and documented.
  • Tracks recruitment and vacancies within the HCG in order to maintain accuracy of Organizational Chart.
  • Troubleshoots pay issues with staff and works with Fiscal and HR to resolve issues.
  • Reviews existing policies, procedures and reports relating to the capture of clinical and administrative information in order to give management accurate and usable data.
  • Establishes reporting requirements and assumes follow-up responsibility for developing reports to meet the requirements of special studies and projects; designs report formats based on discussions with management, Service Chiefs, and supervisors.
  • Uses Microsoft Office and VA computer programs to perform formal analysis of program processes relating to performance improvement including: patient flow, patient satisfaction, National VA performance measures, national VA performance monitors such as patient wait time, quality improvement indicators, establish thresholds, search databases, and calculate and generate statistics for monthly performance improvement reports.
  • Coordinates data collection of workload statistics, quality measures, and credentialing and privileging tracking conducted by lower grade employees.
  • Formulates extracted data into different database programs such as Excel, Access, or SQL and to prepare analysis in the form of reports for the Medicine HCG management.
  • Incumbent assists in developing and uses established analytical techniques and precedent studies to gather narratives based on defined problems within the service programs, collects and integrates process information from clinical managers and line supervisors to develop recommendations for improved organization and structure within the service and propose alternate courses of action.
  • Assists in developing new or modified administrative program policies, regulations, goals, or objectives; identifies data required for use in the management and direction of programs; develops management and/or program evaluation plans, procedures, and methodology; conducts studies of employee/organizational efficiency and productivity and recommending changes or improvements in organization, staffing, work methods, and procedures.
  • The work involves gathering information, identifying and analyzing issues, and developing recommendations to resolve problems of effectiveness and efficiency of operations.

Work Schedule: Monday- Friday, 7:30am to 4:00pm

Position Description/PD#: PD12205A

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