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Program Assistant Jobs in Santa Ana, CA (NOW HIRING)

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Program Assistant information

See Santa Ana, CA salary details

$22.4K

$47.6K

$65.6K

How much do program assistant jobs pay per year?

As of Aug 16, 2026, the average yearly pay for program assistant in Santa Ana, CA is $47,577.00, according to ZipRecruiter salary data. Most workers in this role earn between $39,000.00 and $49,400.00 per year, depending on experience, location, and employer.

What are some typical challenges a program assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What does a program assistant do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What does a program assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a program assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.
More about Program Assistant jobs

What are the most commonly searched types of Program jobs in Santa Ana, CA?

The most popular types of Program jobs in Santa Ana, CA are:

What cities near Santa Ana, CA are hiring for Program Assistant jobs?

Cities near Santa Ana, CA with the most Program Assistant job openings:

Program Assistant jobs near you
Infographic showing various Program Assistant job openings in Santa Ana, CA as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 19% Part Time, 1% Temporary, and 9% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $47,577 per year, or $22.9 per hour.

Academic Program Assistant

University of Southern California

Los Angeles, CA • On-site

$25.32/hr

Part-time

Re-posted 25 days ago

University Of Southern California rating

8.4

Company rating: 8.4 out of 10

Based on 53 frontline employees who took The Breakroom Quiz

99th of 618 rated colleges and universities

Job description

The Humanities, Ethics, Arts, and Law (HEAL) program in the Department of Medical Education at the Keck School of Medicine seeks to fill the position of part-time Academic Program Assistant. This position will support the HEAL and Narrative Medicine programs (MS and Graduate Certificate) and co-curricular HEAL programming and activities, including Art and Medicine, Lunch and Learn, and Visions and Voices. This position will increase each program's capacity to widen its educational reach, develop new interdisciplinary programming, and deepen learner engagement with the human side of healing.

Duties include:

  • Coordinates the planning and execution for HEAL and Narrative Medicine activities
  • Provides administrative support to the HEAL and Narrative Medicine programs
  • Assists with preparing routine communication items: newsletters, flyers, invitations, and other correspondence
  • Administers department recruitment calendar. Monitors schedules, production and distribution arrangements and other details to ensure timely completion and quality control of recruitment activities and publications.
  • Writes and/or edits copy for department projects such as publications, advertisements, press releases, announcements, etc.
  • Assists in market research
  • Oversees content creation and publication on various HEAL and Narrative Medicine social media platforms

The hourly rate for this position is $25.32 When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Minimum Education: Bachelor's degree. Combined experience/education as substitute for minimum education. Minimum Experience: 0-6 months Minimum Field of Expertise: Excellent interpersonal, oral, and written communication skills for interacting with both domestic and international stakeholders. Demonstrated attention to detail. Proven ability to plan, implement, and coordinate program logistics. Demonstrated database/data entry experience. Proven project management and problem solving skills, able to handle multiple timelines, changing priorities, and fluctuating workloads.

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to theBackground Screening Policy Appendix Dfor specific employment screen implications for the position for which you are applying.

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email atuschr@usc.edu. Inquiries will be treated as confidential to the extent permitted by law.

  • Notice of Non-discrimination
  • Employment Equity
  • Read USC's Clery Act Annual Security Report
  • USC is a smoke-free environment
  • Digital Accessibility

If you are a current USC employee, please apply to this  USC job posting in Workday by copying and pasting this link into your browser:

https://wd5.myworkday.com/usc/d/inst/1$9925/9925$150101.htmld

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About University of Southern California

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The University of Southern California (USC) is not a conventional company, but a private research university established in the heart of Los Angeles, CA, US. Founded in 1880, it's one of the oldest private research universities in California. USC operates in the education industry providing primary services of higher education, research, and community development. This prestigious institution offers a comprehensive array of undergraduate, graduate, and professional programs across various disciplines, including the humanities, social sciences, and STEM (Science, Technology, Engineering, and Mathematics). The University is guided by its commitment to foster creativity, innovation, leadership, and discovery through academic excellence.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Los Angeles , CA, US

Year founded

1880

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