Program Assistant Jobs in Pontiac, IL (NOW HIRING)

Ready to start your next chapter with NAIT?

At NAIT, we're passionate about building a team of talented, dedicated professionals who share our commitment to excellence and innovation. Your skills and experience can shape the future of education and make a real impact in our community.

If this opportunity feels like the right fit for you, we encourage you to apply and join us in creating a brighter future - together.

Important Application Deadline Notice

Please note that Workday closes job postings at 11:59pm MST on the day before the posting end date listed above.

To ensure your application is received, submit no later than 11:59pm MST the day prior to the posting end date.

Internal NAIT Employees

Current NAIT employees are welcome to apply for this opportunity. To be considered, please submit your application through the NAIT Jobs Hub rather than the external career site.

Positions at this level perform complex and diverse administrative duties to support a particular area. Incumbents typically provide comprehensive support to a varied group of staff, ensuring efficient coordination of day-to-day operations.

Key responsibilities include entering and maintaining data in relevant systems; receiving and directing visitors; responding to inquiries; and providing detailed program-related information. The role coordinates room bookings, schedules appointments, processes mail and manages the creation and maintenance of office files.

Additional duties include maintaining website content; preparing materials; ordering office supplies and catering services; distributing and assisting with the completion of forms; and maintaining information media. Positions perform general office equipment maintenance, desktop publishing, typing and distribution of documents (including meeting minutes), and the production of reports.

Financial responsibilities may include reconciling credit accounts, maintaining office supply budgets, or coding invoices. Positions may supervise a small team responsible for routine or lower complexity tasks.

Skills & Abilities

• Knowledge of program-related policies, guidelines, and procedures

• Good understanding of organizational policies and procedures

• Knowledge of office administration theories and principles

• Knowledge of office equipment and related software

• Knowledge of customer service methods and techniques

• Ability to lift up to 11 kg (25 lbs)

Qualifications

• High School Diploma or equivalent

• Certificate OR Diploma in a related field

• Several years of related experience is required

• Equivalencies for required qualifications may be considered.

Applicants with education credentials earned outside of Canada should have their credentials evaluated by World Education Services (WES), International Qualifications Assessment Service (IQAS) or the Comparative Education Services (CES).

Classification - Administrative Support IV

This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement.

Remuneration

Refer to salary range noted on this posting, plus 12% in lieu of statutory holidays and vacation pay.

NAIT is committed to a transparent, fair, and human-centered hiring experience. All candidates are assessed directly by our recruitment and hiring teams.

About NAIT

We are known as one of Alberta's top employers. Being part of a community that makes a difference in the lives of students, staff, industry clients and partners, NAIT's culture reflects our shared values of respect, collaboration, celebration, creativity, and accountability.

People are what make NAIT great, and we prioritize the employee experience. For eligible positions, we offer benefits and unique perks focusing on health and wellness, work-life balance, recognition, and professional and personal growth. In addition to excellent vacation time, eligible employees receive paid time off between Christmas and New Year's.

NAIT supports a flexible work environment, enabling staff to request approval for on-campus, off-site, or hybrid work arrangements based on the nature of the role. Please note that remote positions require employees to reside within Canada.

NAIT is committed to fostering a safe environment that supports equity and cultivates inclusion through our Centre for Community and Belonging (CCB) and our Equity, Diversity, and Inclusion Strategy. We are a proud partner of the Canadian Centre for Diversity and Inclusion. While we encourage all qualified applicants to apply, only those being considered will be contacted. If you require any assistance or accommodations, please connect with us at careers@nait.ca.

Please submit a resume and cover letter to be considered for this opportunity.