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Program Assistant Jobs in Norfolk, VA (NOW HIRING)

CHILDRENS HARBOR

Training Program Assistant

Norfolk, VA · On-site

$16 - $19/hr

Children's Harbor is seeking a dynamic, dedicated, self-starting Training Program Assistant (TPA) to join the Community Training Department in our Norfolk, VA Corporate Headquarters. This is an ...

CHILDRENS HARBOR

Training Program Assistant

Norfolk, VA · On-site

$16 - $19/hr

Children's Harbor is seeking a dynamic, dedicated, self-starting Training Program Assistant (TPA) to join the Community Training Department in our Norfolk, VA Corporate Headquarters. This is an ...

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Program Assistant information

See Norfolk, VA salary details

$21K

$44.6K

$61.4K

How much do program assistant jobs pay per year?

As of Jul 14, 2026, the average yearly pay for program assistant in Norfolk, VA is $44,563.00, according to ZipRecruiter salary data. Most workers in this role earn between $36,600.00 and $46,300.00 per year, depending on experience, location, and employer.

What are some typical challenges a Program Assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What Does a Program Assistant Do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What does a Program Assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a Program Assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.
More about Program Assistant jobs
What are the most commonly searched types of Program jobs in Norfolk, VA? The most popular types of Program jobs in Norfolk, VA are:
What cities near Norfolk, VA are hiring for Program Assistant jobs? Cities near Norfolk, VA with the most Program Assistant job openings:
Program Assistant jobs near you

Southeast Program Assistant

Special Olympics Virginia

Virginia Beach, VA • On-site

$33K - $42K/yr

Other

Posted 2 days ago

New

Job description

Southeast Program Assistant

Special Olympics Virginia - Virginia Beach, VA

Reports to: Tidewater Region Director
Status: Non-Exempt

About the Role

Special Olympics Virginia is seeking a Southeast Program Assistant to provide administrative and logistical support to the Southeast Region Director and Southeast Unified Champion Schools (UCS) Director. This role is essential to the smooth operation of programs and events across the Southeast region of Virginia, and also provides general office support for our Virginia Beach location.

What You'll Do

Program Support

  • Coordinate region and UCS competition logistics, including registration, communication, data entry, uniform/shirt orders, equipment, and on-site venue operations
  • Recruit, communicate with, and train community volunteer groups
  • Support professional development events for local programs and schools - securing facilities and food, handling registration and communication, and creating presentations
  • Inventory and organize event equipment and materials
  • Assist with athlete and volunteer enrollment and eligibility processing
  • Manage data and reporting for local programs and UCS

Administrative Support

  • Respond to and follow up on inquiries
  • Welcome and receive office visitors
  • Prepare outgoing mail and manage post office runs as needed
  • Sort, open, and distribute incoming mail and correspondence
  • Ensure proper operation of office equipment and coordinate building maintenance
  • Track and order office supplies
  • Perform general clerical duties (copying, faxing, mailing, filing)
  • Maintain electronic files and CRM records
  • Recruit and supervise program interns and volunteer groups during office hours
  • Handle bank deposits and related paperwork; prepare financial mailings to the Richmond office
  • Process invoice payments as appropriate
  • Perform other duties as assigned
What We're Looking For
  • Strong organizational and multitasking skills
  • Comfort with data entry, CRM systems, and general office software
  • Excellent communication skills for working with volunteers, schools, and community partners
  • Ability to manage logistics for events and competitions
  • A team player who thrives in a mission-driven environment

Special Olympics Virginia provides year-round sports training and competition for individuals with intellectual disabilities. Join our team and help create inclusive communities across Virginia.

Apply