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Program Assistant Jobs in Newark, CA (NOW HIRING)

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Program Assistant information

See Newark, CA salary details

$24.2K

$51.4K

$70.9K

How much do program assistant jobs pay per year?

As of Jun 28, 2026, the average yearly pay for program assistant in Newark, CA is $51,423.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,200.00 and $53,400.00 per year, depending on experience, location, and employer.

What is the role of a program assistant?

A program assistant supports the planning, coordination, and execution of programs within an organization. They handle administrative tasks, communicate with stakeholders, and ensure program activities run smoothly, often using tools like spreadsheets and databases. Strong organizational and communication skills are essential for this role.

What are some typical challenges a Program Assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What jobs pay $2000 a day?

Jobs that can pay $2000 a day typically include high-level consulting, specialized medical professionals like surgeons, senior corporate executives, or certain legal roles such as trial lawyers. These positions often require advanced skills, extensive experience, and sometimes certification or licensure, and they may involve freelance, contract, or consulting work with flexible schedules.

What Does a Program Assistant Do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What jobs will no longer exist in 2030?

The Program Assistant role is unlikely to disappear entirely by 2030, but some administrative and data entry jobs may decline due to automation and AI tools. Roles that involve routine tasks are increasingly being replaced by technology, emphasizing the need for skills in digital literacy and adaptability.

What is a program assistant?

A program assistant is a support role responsible for helping plan, coordinate, and implement programs within an organization. They often handle administrative tasks, communicate with participants, and use tools like spreadsheets or databases to track progress. Strong organizational skills and familiarity with office software are typically required for this position.

What does a Program Assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a Program Assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.
More about Program Assistant jobs
What are the most commonly searched types of Program jobs in Newark, CA? The most popular types of Program jobs in Newark, CA are:
What cities near Newark, CA are hiring for Program Assistant jobs? Cities near Newark, CA with the most Program Assistant job openings:
Program Assistant jobs near you
Residency Program Assistant

Residency Program Assistant

University of California San Francisco

San Francisco, CA

$44K - $56K/yr

Full-time

Posted 17 days ago

Job description

The Residency Program Assistant supports the day-to-day operations of the Internal Medicine Residency Program within the Department of Medicine. Working under the direction of the Residency Manager, this role helps ensure the smooth daily operations of the residency program by coordinating program logistics, maintaining program data and documentation, and supporting residents throughout their training experience. 

This position offers broad exposure to academic medicine and graduate medical education administration. The Residency Program Assistant plays an important role in supporting the lifecycle of a resident, including recruitment, onboarding and employment processes, orientation, and graduation. The incumbent is responsible for maintaining program records, and monitoring key compliance and licensing activities. The role is often a go-to support for residents' daily needs.  

The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple tasks and timelines. Strong communication and interpersonal skills are essential, as the role regularly interacts with residents, staff, and faculty. Candidates who enjoy office operations, managing logistics, maintaining accurate records, event planning, and supporting complex programs will thrive in this environment. 

This position is well suited for individuals interested in building a career in higher education administration, healthcare administration, or graduate medical education, and serves as a strong foundation for advancement into roles with increasing responsibility within the field. 

Key qualities for success in this role include: 

  • Strong organizational skills and attention to detail 

  • Ability to coordinate logistics and plan events across multiple stakeholders 

  • Strong project management and task-tracking skills 

  • Clear and professional written and verbal communication 

  • Ability to manage multiple priorities and deadlines 

  • Comfort working with data, documentation, and administrative systems 

  • Interest in learning about academic medicine and graduate medical education

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available here.

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Salary Information

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Required Qualifications:

  • Bachelor's degree in related area and /or equivalent experience/training 

  • Basic knowledge of administrative analysis and operations research. Acquiring skills in developing and implementing processes and systems. Familiarity with the administrative and operational implications in a program.

  • Knowledge of educational technology and systems. Ability to troubleshoot and triages related technology issues.

  • Investigative, data analysis, and reporting skills. Ability to generate computer reports, checking for errors, correcting and submitting accurate reports. Skills include entering, maintaining, extracting, and analyzing data in electronic systems.

  • Willingness to adopt AI tools to improve workflow efficiency.

  • Communication skills; includes verbal, written and active listening. Service oriented and responsive to questions and requests. Ability to interact in a professional, resourceful, and courteous manner.

  • Demonstrated interpersonal skills. Demonstrated ability to develop working relationships within department and with learners.

  • Excellent organizational skills, analytical, and demonstrated attention to detail. Ability to work with extremely complex faculty calendars / schedules requires extremely well organized and detail oriented precision.

Preferred Qualifications:

  • Event planning experience 

%  

of time 

Essential Function (Yes/No) 

 

Key Responsibilities 

(To be completed by Supervisor) 

10% 

Yes 

Provides ongoing support to residents throughout their appointment. Ensure duty hour reporting is completed accurately and on time, which may require regular reminders to residents and monitor compliance reports as required by the GME Office. 

May assist with conference scheduling reminders and uploading recorded didactics or educational materials to shared program folders. Support logistical programmatic aspects such as food and supply ordering.  

20% 

Yes 

Maintains program files and data, which may include individual learner files and program accreditation documentation in accordance with relevant regulatory and University policies. Uses required residency systems to provide support to residents and program directors (e.g., ERAS, MedHub, QGenda, Box, etc.). 

Processes routine documentation and requests, which may include trainee verifications, jury duty letters, licensing forms to the medical board portal, and maintenance of program documentation stored in shared systems. 

10% 

Yes 

Ensures administrative, financial and other program operations are compliant with accreditation standards, University policy, and other regulatory requirements. Prepares reports and follows up as necessary.  

25% 

Yes 

Assists with logistics and coordination for program social events and educational activities (in-person and virtual settings), which may include recruitment and interview days, orientation, graduation, conferences, and other program activities. Responsibilities may include coordinating room reservations, ordering food or supplies, contacting vendors, and providing event support as needed. Primary point of contact for noon conference food ordering and logistics.  

35% 

Yes 

Assists program management with operational components specific to the employment of learners, which may include meal card coordination, updating and maintenence of the internal and external residency website and other administrative processes supporting residency program operations. 

100% 

(To update total %, enter the amount of time in whole numbers (without the % symbol - e.g., 15, 20) then highlight the total sum (e.g., 1%) at the bottom of the column and press F9. The total sum should add up to 100%.) 

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