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Program Assistant Jobs in Los Altos, CA (NOW HIRING)

Hope Services

Assistant Program Manager

San Jose, CA

$7.0K - $7.5K/mo

Assists in the development of service designs and makes recommendations for new programs and services. 3. Acts as a resource for behavioral health, program development, and community resources; acts ...

Hope Services

Assistant Program Manager

San Jose, CA · On-site

$7.0K - $7.5K/mo

Assists in the development of service designs and makes recommendations for new programs and services. 3. Acts as a resource for behavioral health, program development, and community resources; acts ...

Hope Services

Assistant Program Manager

San Jose, CA · On-site

$7.0K - $7.5K/mo

Assists in the development of service designs and makes recommendations for new programs and services. 3. Acts as a resource for behavioral health, program development, and community resources; acts ...

SAVE

Safe House Program Manager

Fremont, CA · On-site

Housing Case Managers (1); Program Assistants ESSENTIAL DUTIES and RESPONSIBILITIES: Team Management and Development: * Provide regular, weekly supervision to safe house staff and develop individual ...

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Showing results 41-60

All JobsProgram JobsProgram Assistant JobsProgram Assistant Jobs in Los Altos, CA

Program Assistant information

See Los Altos, CA salary details

$25.5K

$54.1K

$74.6K

How much do program assistant jobs pay per year?

As of Aug 11, 2026, the average yearly pay for program assistant in Los Altos, CA is $54,148.00, according to ZipRecruiter salary data. Most workers in this role earn between $44,400.00 and $56,300.00 per year, depending on experience, location, and employer.

What are some typical challenges a program assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What does a program assistant do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What does a program assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a program assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.
More about Program Assistant jobs
What are the most commonly searched types of Program jobs in Los Altos, CA? The most popular types of Program jobs in Los Altos, CA are:
What cities near Los Altos, CA are hiring for Program Assistant jobs? Cities near Los Altos, CA with the most Program Assistant job openings:
Program Assistant jobs near you
Infographic showing various Program Assistant job openings in Los Altos, CA as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $54,148 per year, or $26 per hour.

Assistant Program Manager

Hope Services

San Jose, CA

$7.0K - $7.5K/mo

Full-time

Re-posted 14 days ago

Job description

Are you a person who enjoys helping others? Are you currently seeking fulfillment in your professional life?

Hope Services is Silicon Valley’s leading provider of services to people with developmental disabilities and mental health needs. We seek candidates who share our inspirations & aspirations. Selection of staff is made on a competitive basis, and we are committed to promoting diversity, equity, inclusion & belonging at all levels..
 
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>>>>> 2024 Great Nonprofits Top-Rated Nonprofit <<<<< 
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Salary Range: $7,000.00-$7,500.00 per month commensurate with experience and qualifications
 
Summary
Assists in managing a program, providing multiple services to clients at the counseling center. Assists in supervision, hiring and training staff, budgeting and contract fulfillment, and assigns to perform or discharge special projects in areas of responsibility. Ensures maintenance of equipment, ordering of supplies, inventory and quality of service.
 
Essential Functions
The following responsibilities represent the essential functions of the position: An employee in this classification is responsible for carrying out the following functions:
1.     Assures adequate program staffing through scheduling, recruitment, hiring, and orientation of direct service, substitute, and volunteer staff as assigned. Provides all aspects of supervision, evaluation, and training to staff.
2.     Provides input to the manager regarding program and business development. Assists in the development of service designs and makes recommendations for new programs and services.
3.     Acts as a resource for behavioral health, program development, and community resources; acts as a liaison between program services and the community.
4.     Assists in developing and implementation of the Agency planning effort including department budgeting, policies and procedures, and the implementation of Agency goals.
5.     Oversees accuracy and timeliness of billing, payroll, funding, inventories, training records, and various internal and external reports.
6.     Provides oversight of daily operations and services including case management, communications, and advocacy and enures that quality services are provided in a timely manner.
7.     Assures timely communications with persons receiving services, families, care providers, funding sources, staff, management and community. Conducts tours, presentations, and client orientations.
8.     Attends service team meetings and Agency meetings; participates on Agency committees and in community meetings, representing the department as designated.
9.     Assures compliance with all safety regulations and contract policies and procedures.
10.  Provides direct service in program operations as needed to assure adequate staffing ratios.
11.  Manages special projects or contracted services, as assigned.
12.  Acts in manager's capacity, in absence of manager, as assigned.
13.  Acts as a mandated abuse reporter.
14.  Performs other duties as assigned to assure efficiency of program.
 
Qualifications Required
Must be licensed with the BBS.  Master's degree in social work, psychology, or related field, plus at least two years of experience working with people with disabilities in a behavioral health environment, or an approved equivalent combination of experience and education.  
 
Required Knowledge and Skills
1.     Proficiency in MS Word, Excel, and database programs.
2.     Ability to communicate effectively and provide excellent customer service.
3.     Ability to facilitate systems and checks to assure delivery of quality services and products to internal   and external customers.
4.     Knowledge of the principles of management, supervision, planning, fiscal management, fair employment practices, regulations, safety, health, and client rights.
5.     Ability to observe, evaluate, document, and communicate verbally and in writing.
6.     Knowledge of behavioral health, program development, relevant legislation, rules, and regulations.
7.     Ability to work independently and as a team member and relate to persons receiving services and their families or care providers. Upon request, able to represent the department in social, business, and community environments in which the Agency functions.
 
Environmental Conditions
An enclosed office environment. Time spent sitting, using a computer station, concentrating intensely for long periods, using the telephone, and completing paperwork. Time spent in meetings, in travel to various work site locations in three counties. Some exposure to outdoor weather conditions.
 
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Do you have what it takes to make a difference? Inspire and be inspired! Hope Services takes immense pride in maximizing our employee engagement. Will you join us??

Visit www.hopeservices.org to find out more about us and the people we serve.

Hope Services is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees not regardless of, but with consideration and appreciation for race, color, religion or belief, national, social or ethnic origin, sex, age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family or parental status, or any other status.