Program Assistant Jobs in Kent, WA (NOW HIRING)

Job Description

ICA Compliance Office has an outstanding opportunity for a Temporary Compliance Program Assistant (Program Assistant (NE H NI SEIU 925 Non Supv)) to join their team.

About this Opportunity

Reporting to the Director of Compliance, the Compliance Program Assistant supports the day-to-day operations of the Athletic Compliance Office and helps ensure adherence to NCAA, conference, and institutional regulations. This role assists with monitoring activities, maintaining compliance records, and providing administrative support for key processes and systems. The position contributes to a culture of integrity by helping student athletes, coaches, and staff navigate complex rules and uphold institutional standards.

Typical Schedule

Candidates must be available for 20 hours per week on campus and have flexibility to work occasionally evenings and weekends.

Key Responsibilities

Provide clerical and administrative support to the University of Washington Athletic Department Compliance Office to help maintain adherence to NCAA, UW, and Conference regulations.

Under guidance and supervision of Director of Compliance and/or Compliance Office Staff members:

Monitoring (35%)

• Monitor Countable Athletically Related Activities (CARA) log submission by coaches into Compliance software. Educate coaches on software procedures and troubleshoot technical issues when necessary. Monitor and approve student-athlete CARA submissions. Notify staff compliance when CARA is not submitted or if any potential violations are submitted.

• Monitor team practices for compliance with NCAA & Conference policies.

• Monitor and review official visit packets for completeness and compliance.

• Assist in tracking coach submission of recruiting logs in compliance software, and monitoring recruiting contact and evaluation logs for potential violations.

• Monitor evening and weekend competitions with full-time staff members for compliance with NCAA & Conference policies.

Compliance Systems & Data Management (35%)

• Assist with data entry into Compliance Assistant software. Verify eligibility and add personal information as needed.

• Review and approve student-athlete forms in compliance software.

• Maintain tracking spreadsheets for official visits, waivers submitted, and violations submitted.

• Upload competition schedules into compliance software and facilitate the complimentary admission approval process.

• Update and maintain Compliance Office policies within electronic files.

Education Rules (15%)

• Prepare weekly compliance education materials for distribution to coaches and assist with other educational materials as assigned.

• Create and present educational materials for new ICA staff.

NCAA Compliance Reporting & Filings (10%)

• Help prepare NCAA waivers including medical hardships, Progress Toward Degree (PTD), & reinstatement requests.

• Assist with submission of various NCAA/Institutional reports such as Academic Progress report, Graduation Success Rate, Sports Sponsorship, etc.

Other Duties as Assigned (5%)

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

• High school graduation or equivalent AND Two years of clerical experience.

Additional Qualifications

• One year of Compliance and/or Athletic Department experience.

Preferred Qualifications

• Familiarity with Teamworks or similar athletics/compliance management systems.

• Strong written and verbal communication skills, with the ability to clearly convey complex information to diverse audiences.

• Prior experience in collegiate athletics, such as internships, student employment, or team support roles.

• Demonstrate ability to manage multiple priorities and maintain attention to detail in a fast-paced environment.

• Experience working with databases or recordkeeping systems, including maintaining accurate and organized documentation.

Working Conditions

• Prolonged periods of sitting and using a computer.

• Interaction with internal stakeholders (HR, legal, compliance teams, staff, leadership etc.)

• Minimal physical activity; may occasionally: Lift light materials (files, boxes up to ~10-20 lbs.)

Compliance with the rules and regulations of the University, the NCAA, the Conference, the State of Washington and any other governing body is of paramount importance to the University. The overall responsibility of this position is for the successful operation of the program in full compliance with all such rules and regulations. As a condition of employment, the Employee shall be required to participate in rules education programs offered by the Department of Intercollegiate Athletics.

About the Team

The Athletic Compliance Office is a collaborative team including seven full-time staff members dedicated to supporting the success and integrity of our athletics program. Our group brings a mix of longstanding institutional knowledge and fresh perspectives, allowing us to approach our work with both experience and adaptability. We partner closely with coaches, student athletes, and campus colleagues to navigate complex rules while providing practical, service-oriented guidance.

Our team is known for being approachable, reliable, and easy to work with, with a strong reputation across the department. While we take our responsibilities seriously, we also value a positive work environment that includes humor, mutual support, and a shared commitment to doing the job well. Learn more about UW Athletics: http://gohuskies.com

Washington Athletics aims to inspire champions in competition and in the classroom. We exist to enrich the lives of students to positively impact our community and world for generations to come. Operating with the four core values of growth mindset, committed service, humility and grit, the Huskies choose to lead by example. All Husky Athletics staff make an IMPACT by committing to creating a purpose driven culture that impacts students and our greater community. We engage in GROWTH through dynamic conversations, embracing creativity, and recognizing that every challenge represents an opportunity to learn.We are a COMMUNITY who strive to create experiences for our stakeholders every single day.At our core is the belief that INCLUSION means creating spaces and places that reflect equity, advocacy and belonging for all.

With over 650 student-athletes participating in UW's 22 sports programs, the department of Intercollegiate Athletics is committed to providing student-athletes with the ability to compete for national and conference championships while working toward a degree from one of the world's leading public research universities.

Compensation, Benefits and Position Details

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About the UW

Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.